Conference Support
Source: https://ge.iitm.ac.in/international-conference-secretariat Parent: https://ge.iitm.ac.in/programs/student-inbound/i2mp
We aim to establish IIT Madras as a global hub for cutting-edge research and innovation by bringing together pioneers to foster interdisciplinary collaboration and knowledge exchange.
169+conferences supported
12.97+crores funded
1688+international participants
Data since July 2022
Eligible Events
Open to all international academic, research, and industry conferences, workshops, seminars and other international events.
Support We Provide
- Financial support from the Office of Global Engagement.
- Logistics and operations support from the International Conference Secretariat.
- Liaison with the ministries for necessary clearances.
- Streamlined planning, execution, and follow-up.
Proposal Submission Process
We have three calls for proposals - the timelines are provided below.
1
Start Your Proposal
Start by submitting a proposal for your international event.
2
Budget & Dates
Develop a preliminary budget and proposed dates.
3
Objectives & Outcomes
Include objectives, expected outcomes, and your target audience.
4
Submit Form
Share your proposal using the provided form.
Proposal Submission Timeline
We have three annual rounds for proposal submissions:
Round 1January to March
January
Call Opens
February
Submission Deadline
March
Results Announced
Round 2May to July
May
Call Opens
June
Submission Deadline
July
Results Announced
Round 3September to November
September
Call Opens
October
Submission Deadline
November
Results Announced
Important Steps: Hosting Your Conference
1
Finalise Details
Finalise the dates, book the venues, and invite the participants.
2
Clearances & Permissions
Apply all necessary clearances and permissions to host the conference.
3
Team Meeting
Book a meeting with our team to finalise your plans.
Frequently Asked Questions
When will OGE update the status of proposals?
OGE will update you on the status once the review meeting is completed. This typically happens 2-3 weeks after the post-submission deadline.
How long does it take to get MEA approvals?
Usually, it takes 4-6 weeks after the formal submission of required documents by the IITM Registrar to get approval from the MEA. However, in many cases, the approval was received 2-3 weeks before the conference began.
Is MEA approval mandatory for my conference?
Yes. The Ministry of External Affairs' approval is mandatory for speakers and participants from other countries to participate in any conference. If there are speakers/participants from restricted countries, approval from the Ministry of Home Affairs is also required.
Will OGE help with setting up Zoom?
Yes. The OGE has a licensed Zoom subscription. Up to 1000 viewers and panellists can be hosted in webinars hosted by the International Conferences Secretariat.
Can OGE fund my conference for more than ₹10 lakhs?
Yes. But only with strong justification from the organisers' side and if the committee deems the request justified.
Will OGE help me with publicity materials for the conference?
Yes. The OGE will help publicise the event on social media. In addition, we can also provide support in printing physical publicity materials, flyers, posters, backdrops, and standees.
Can speakers book their flight tickets themselves, and we reimburse them?
Yes. Speakers must ideally book their flights through a Government-recognised travel agency and get their ticket cost reimbursed upon producing the ticket and boarding pass copies. However, it is advisable to book through Balmer Laurie to get competitive rates. Note: The Office of Global Engagement will only reimburse economy-class tickets
Is it necessary to book flight tickets only via government-approved travel agents?
As per the norms of IC&SR, it is recommended that flight tickets are booked only via government-approved travel agents
Contact Person
Vinoth S
Designation: Senior Manager - Liaison, International Conference Secretariat
Email: conferences@ge.iitm.ac.in
Telephone: +91 44 22578878
Room: 123