Accommodation for academic and scientific staff & visitors
Source: https://www.ugent.be/en/facilities/housing/accommodation-staff.htm Parent: https://www.ugent.be/en/facilities/housing
AY 2025-2026\ - For more information on our available options, you can contact us through this template.\ - Applications are possible for any stay until 13.09.2026.
AY 2026-2027 (Important changes)\ - From September 2026 onwards, Ghent University will no longer provide accommodation for staff members and visitors as per the board of governors' decision on 28 March 2025 to prioritize students. \ For more information, see www.ugent.be/nl/actueel/persberichten/studentenhuisvesting-ugent-kopen-huren-masterplan.htm (Dutch).\ - Alternative housing solutions on the private market are being explored; updates will follow once confirmed.
Location of available housing units (until September 2026)
- Single comfort room (studio-type): site Kantienberg
- Studio's & flats (single, or up to four individuals):site Loop 5
- Large studio (no separate bedroom) with twin beds (Residence Loop 5; type 1)
- One bedroom apartment with twin beds (Residence Loop 5;type 2)
- Two bedroom apartment with two twin beds (Residence Loop 5;type 3)
- Two bedroom apartment with twin beds and two single beds (Residence Loop 5;type 4)
- Flat for families (type 6): Campus Merelbeke
Terms and conditions (for stays until 13 September 2026)
When you apply for a living unit in the University Halls of Residence, you agree to these terms...:
Rental period
- The minimum rental period is half a month, the maximum rental period is 6 months.
- Generally speaking, the possible starting dates of the agreement are either the 1st or 16th day of a month and the end dates are always the 15th (exception: February 14th) or 30th/31st.
- Check-in is not possible during weekends, except for weekends in February and September.
- Please find more information regarding the possible contract dates here.
Rental payment
- Check out the rental fee for the correct academic year
- The rent is due from the start of the reserved period. The tenant is obliged to keep the living unit that was allocated for the duration of the tenancy agreement.
- The costs for the consumption of water, electricity, and heating, provision of bed linen, cleaning of the communal areas, repair service, and use of the internet are included in the monthly rent.
- A monthly invoice will be sent to you by email.\ Please note that there is no need to pay anything pre-arrival or upon your arrival.
Modifications and cancellations
- All modifications and cancellations must be done in writing, stating the reason and including the necessary supporting documents.
- In case you wish to change the period for which you have made a reservation, please inform us at least one month before the start of the confirmed period. After that time, requests for changing the period will no longer be accepted and the rent will be due for the confirmed period.
- If you want to cancel your application after a living unit has been assigned to you by the Housing Office, check the terms and conditions.
Apply for a living unit (for stays until 13 September 2026)
Please contact your (future) department if you wish to apply for accommodation.\ Only staff members from your (future) faculty can apply. They will make the application for you.\ Remember to check the terms and conditions mentioned above before you contact your department.
- Domestic and foreignvisitors from other universities (staff or otherwise) who do not spend more than 90 days at Ghent University are considered visitors.\ This is possible in the context of (and sometimes financed within) a scientific exchange project and applies to staff members of other organizations who are temporarily staying at Ghent University for consultation or the implementation of a joint project with a Ghent University promoter.\ \ However, students with an enrolment or exchange program at Ghent University can never receive a visitor card, or housing through this app.\ If they have a "Letter of Admission" they will have to apply themselves via the OASIS-application.
Accommodation through Visitors Card Application (by Faculty only)
- All other (not at UGent enrolled) guests at Ghent University, as well as regular (future) staff-members\
- Independent Academic Personnel (ZAP)
- Administrative & Technical Personnel (ATP)
- Scientific Staff (Scientific Fellow, IOF fellowship holder), except doctoral fellows (PhD-students)!
- Postdoctoral researchers (postdoc fellows, research fellows (even with external fellowship)
- External personnel (UZ proxies, affiliated researchers...)
- Students with a (UGent) internship, not regulated through an exchange program or enrolled course (ECTS), (through HR (prior: DPO) as affiliated staff)
The above mentioned affiliated guests are - for housing applications - defined as target group staff member. As a faculty, you can find the correct form to submit a housing application in their behalf below. Please note: a staff-member (of the receiving faculty or department) needs to sign off on the application, not the applicants themselves!
Please note: the department needs to do the necessary steps to make sure the future staff member gets enrolled at Ghent University (eVTA).\ In case the future staff member will not start their employment, please notify us as soon as possible. Payment for a reserved period can be covered by an internal WBS-element of the faculty as well.
Application form staff-member (for "staff" only)
Housing options for AY 2026-2027
For staff and visitors, staying at Ghent University for a short period, Ghent University offers an overview of rooms for short-stays on the private rented market.\ The Housing Office can provide you with this list and information on short term rentals. Feel free to ask the Housing Office for a list of available housing units via this template: