# Information for PhD students

**Source**: https://www.ugent.be/eb/en/information-for-phd-students
**Parent**: https://www.ugent.be/eb/en/exchange-student/overview.htm

## New doctoral student

Getting started (starting procedure, supervisor, doctoral advisory committee, ...)

- [Information sheet for foreign PhD candidates](https://www.ugent.be/eb/en/resolveuid/9524906e1e144d4db4c9b1617161ec77)
- [A PhD at Ghent University](https://www.ugent.be/eb/en/resolveuid/91738e72c87116c0ea9df702e04aa919)\
- [Doctoral supervision and support](https://www.ugent.be/eb/en/resolveuid/afef93c61b5645478b0615a68e0f9877)
- [Enrolment as PhD student](https://www.ugent.be/eb/en/resolveuid/b4a3d543c53c9d47cdfd8df48ddf72d8)
- [Doctoral Regulations of the faculty](https://codex.ugent.be?regid=REG000250&lang=en "Doctoral Regulations Faculty (EN) (codex)")
- [Education and Examination Code](http://www.ugent.be/oer), in particular Articles 79 to 98
- [Doctoral Schools](http://www.ugent.be/en/research/doctoralresearch/doctoral-supervision.htm#doctoral-schools) and [doctoral training programme](https://www.ugent.be/eb/en/resolveuid/985a6939812ab98e5f86a4be7ba2e046) Ghent University
- Faculty doctoral training programme:
  - [Mandatory programme](https://www.ugent.be/eb/en/resolveuid/7d173b3e55fe4112b2a3db6edc7a56fc)
  - [List of specialist courses in the doctoral training programme to the PhD in Economics and to the PhD in Business Economics, acknowledged by the Doctoral Schools](https://www.ugent.be/eb/en/resolveuid/fee54fe5ca2b4644ba1ce2b01bbea2be)
  - [List of specialist courses in the doctoral training programme to the Doctorate in Business Administration (DBA), acknowledged by the Doctoral Schools](https://www.ugent.be/eb/en/resolveuid/f20ecde415ad463bb407ad152aebf4db)
  - [Registration of courses in the doctoral training programme](https://www.ugent.be/eb/en/resolveuid/4c2f04581d584f69a9e3866ee26704d6)
  - [Collaborations with the professional field](https://www.ugent.be/eb/en/resolveuid/ba534627ecb244b1bc45f1b405f9a0a4)
  - [Form exemptions](https://www.ugent.be/eb/en/resolveuid/31e959135b576024bea69780aa230669)
- [Authorship Guidelines](https://ugentbe.sharepoint.com/:b:/r/sites/intranet-eb/Gedeelde%20documenten/Onderzoek/ethiek/AuteurschapsRichtlijnen_FEB-EN.pdf "Authorship Guidelines FEB (EN)")

## Doctoral student at work

- PhD students are required to [re-enrol each academic year](https://www.ugent.be/eb/en/resolveuid/39fa79c9fd44e312c483a2e45c0693cc) until they have completed the programme.
- [Doctoral Regulations of the faculty](https://codex.ugent.be?regid=REG000250&lang=en "Doctoral Regulations Faculty (EN) (codex)")
- [Education and Examination Code](http://www.ugent.be/oer), in particular Articles 79 to 98
- Every PhD student must report his/her progress in their [Annual Progress Report](https://www.ugent.be/eb/en/resolveuid/6e548ca5bf61499ab7736dcd180222be). Consult the [guidelines](http://www.ugent.be/doctoralschools/en/doctoraltraining/yourcurriculum/annual-submission.htm) on how to complete and submit this report.
- A PhD Day is organised every year in May/June. This event hosts paper sessions, poster sessions, panel discussions and workshops. Each PhD student is obliged to present at least one paper and one poster at a PhD day during his/her doctoral research period at the faculty. The other years we expect you to be present at the PhD day.
- Application for a grant ([presentation](https://ugentbe.sharepoint.com/:b:/r/sites/intranet-eb/Gedeelde%20documenten/Onderzoek/betoelagingen/Presentation_FEBFunding-for-DoctoralResearchers.pdf "Presentation FEB Funding for Doctoral Researchers") (EN) on faculty funding for doctoral researchers):

- participation in a conference abroad ([procedure](https://ugentbe.sharepoint.com/:b:/r/sites/intranet-eb/Gedeelde%20documenten/Onderzoek/betoelagingen/Procedure%20congreskrediet.pdf)  - [form](https://ugentbe.sharepoint.com/:w:/r/sites/intranet-eb/Gedeelde%20documenten/Onderzoek/betoelagingen/Formulier%20congreskrediet.docx))
- stay abroad  ([procedure](https://ugentbe.sharepoint.com/:b:/r/sites/intranet-eb/Gedeelde%20documenten/Onderzoek/betoelagingen/Procedure%20korte%20duur%20verblijf%20in%20het%20buitenland.pdf) - [form](https://ugentbe.sharepoint.com/:w:/r/sites/intranet-eb/Gedeelde%20documenten/Onderzoek/betoelagingen/Formulier%20korte%20duur%20verblijf%20in%20het%20buitenland.docx))
- participation in a doctoral seminar or summer school ([procedure](https://ugentbe.sharepoint.com/:b:/r/sites/intranet-eb/Gedeelde%20documenten/Onderzoek/betoelagingen/Procedure%20doctoral%20seminar%20of%20summer%20school.pdf) - [form](https://ugentbe.sharepoint.com/:w:/r/sites/intranet-eb/Gedeelde%20documenten/Onderzoek/betoelagingen/Formulier%20doctoral%20seminar%20of%20summer%20school.docx))

- [Faculty Research Code of Ethics](https://ugentbe.sharepoint.com/:b:/r/sites/intranet-eb/Gedeelde%20documenten/Onderzoek/ethiek/EthischeCode_FEB-EN.pdf "Faculty Research Code of Ethics (EN)")
- [Authorship Guidelines](https://ugentbe.sharepoint.com/:b:/r/sites/intranet-eb/Gedeelde%20documenten/Onderzoek/ethiek/AuteurschapsRichtlijnen_FEB-EN.pdf "Authorship Guidelines FEB (EN)")
- [PhD-charter](https://codex.ugent.be?regid=REG000088&lang=en)

- The PhD-charter describes the mutual commitments ('best practices') between the PhD student, his/her supervisor(s) and the members of the doctoral advisory committee.

## Finishing a PhD

- [Doctoral Regulations of the faculty](https://codex.ugent.be?regid=REG000250&lang=en "Doctoral Regulations Faculty (EN) (codex)")
- [Education and Examination Code](http://www.ugent.be/oer), in particular Articles 79 to 98
- [Procedure for sitting the doctoral examination Faculty](https://www.ugent.be/eb/en/resolveuid/c8ef11fff1c34f3da4cb7685123c8668)
- [Template End Report Doctoral Advisory Committee Faculty](https://www.ugent.be/eb/en/resolveuid/27cd40e20bf04463829956f0ee24ba4c)
- [Explanation for the external members of the Examination Board](https://www.ugent.be/eb/en/resolveuid/e0f346d96f1a41d8bc12b40f875c35a0)
- [Template for the front page and the structure of the dissertation](https://www.ugent.be/eb/en/resolveuid/ee68082945404ceb9bdccb8695146272)
- [Sample Invitation to the public defense](https://www.ugent.be/eb/en/resolveuid/8ea16b4530b0468c89604ce4c14f9d65)
- Video and one-pager\
  - [Manual to write a one-pager about your research](https://www.ugent.be/eb/en/resolveuid/4d7ea44b39344350bf5c6ae3d8df8109)
  - [Workflow for recording a doctoral video](https://www.ugent.be/eb/en/resolveuid/55654d0260d54d82b1942a7422424cb8)
  - [Director's room](https://ugentbe.sharepoint.com/sites/intranet-ict/SitePages/en/Opnamestudio.aspx)
  - [Consent form](https://www.ugent.be/eb/en/resolveuid/17aa7b874bba4a37995c4b6a7dd43bf5)
- [How to increase the impact of your FEB research?](https://www.ugent.be/eb/en/resolveuid/739891b2eee34d779786d5935469c701)
- Forms Doctoral Competences
  - PhD student: [EN](https://www.ugent.be/eb/en/resolveuid/7340e433cd93428ba6ebefd46e2da920)
  - Examination Board: [EN](https://www.ugent.be/eb/en/resolveuid/70480e1ef2b344c1a7621f2bb61222f2)
- [PhD Career Hub](https://www.ugent.be/eb/en/resolveuid/e6688895e7e6d259f99c72e594cdd4a8)