Registration as an exchange student

Source: https://www.ugent.be/prospect/en/administration/enrolment-or-registration/registration.htm Parent: https://www.ugent.be/prospect/en/administration/application/application-degree/apply.htm

Registration exchange students

Before the start of your exchange period (and if applicable, after arrival in Belgium), please send an e-mail to enrol@ugent.be. In order to register, you will need to add the letter of invitation and a scan of your international passport or ID card (EU-students).

Make sure that your address in Belgium has been added to your personal details in OASIS (and is kept up-to-date).

What will I receive?

• A student card\ You need this card when taking exams or when going to the library or to one of the university restaurants. You can also get reductions in the cinema, museum, historic buildings, ... Please make sure that you always carry it with you.
• An e-mail with the activation of your UGent-account (e-mail address and login name)

Migration Office Standard Form

For the registration at the Migration Office (residence permit), you will need to submit the "Standaardformulier - Inschrijvingsattest". You have received this Standard Form in your letter of invitation (page 2 and 3).

Arrival Form

To have the arrival form from your university completed, please contact the FCI-contact person, mentioned on the letter of invitation.

Before you go home...

• Before going back to your home university, be sure to pick up your 'transcript of records' at your Faculty Student Administration (FSA). The transcript of records mentions the courses you have followed, the ECTS-credits and the ECTS-grades you have obtained.
• If you need to prolong your student card, please follow the 'Prolongation Procedure'