Financial Aid and Scholarships

Source: https://financialaid.ucdavis.edu/work-study/undergraduate/off-campus Parent: https://financialaid.ucdavis.edu/work-study/undergraduate

Off-Campus Work-Study Checklist

Students:

• Check MyAwards for a Work-Study Eligibility Certificate. The certificate identifies if you have preliminary eligibility* and can be downloaded and presented to a work-study employer.
• Make sure to complete any pending requirements in MyAwards.
• Search Handshake for work-study jobs. When applying to a work-study job in Handshake, attach the Work-Study Eligibility Certificate or present it during your interview.
• If you are chosen to hire, your employer will submit an Off-Campus Work-Study Employment Request Form on your behalf, which will establish your financial aid offer depending on your financial need.
• Once the work-study manager receives the request, they will email it to you for your certification and acknowledgment of the aid offer, including your rights and responsibilities.
• Begin onboarding with your off-campus employer.
• Do not work during scheduled class times.
• Inform work-study manager (workstudy@ucdavis.edu) and employer of any changes that may affect your financial aid, such as outside scholarships or changes in enrollment status.

Off-campus employers:

• Review Work-Study for Off-Campus Employers
• Check that your Work-Study Agreement with UC Davis is active
• If not, submit a new work-study application*.
• Recruit students in Handshake by following the Career Center's guidelines for recruiting Aggies
• Mark the position as “Work-Study” for student’s job search ability
• Determine preliminary eligibility:
• Eligible students obtain a Work-Study Eligibility Certificate in MyAwards and can attach it to the Handshake application or present it in the interview process.
• Submit a Work-Study Employment Request Form:
• Review request form instructions
• Obtain access code found on student’s work-study eligibility certificate to submit the request.
• The form’s routing workflow is communicated via email and on form’s workflow:
  • Identify students you intend to hire and provide relevant employer information
  • The WSM** confirms eligibility at the time of the request* and the aid offer amount
  • The student and supervisor must acknowledge rights and responsibilities
  • Work-Study funds will not be available for reimbursement until the “Work-Study Coordinator Complete” stage of the request workflow shows as “Complete”.
• Onboard students onto your payroll
• Begin onboarding a student once you receive confirmation the award is approved and request shows\ “Work-Study Coordinator Complete”.
• Submit monthly invoice, paystub and timesheet to the Work-Study Manager
• The WSM** will provide invoice templates for submission on a bi-weekly or monthly basis.
• UC Davis will not reimburse for hours worked prior to the student’s Effective Eligibility Date found on the approved request.

The work-study certificate identifies a student as preliminarily eligible for work-study. However, eligibility is subject to change and is determined by a student’s financial need, completing requirements and maintaining Satisfactory Academic Progress (SAP). For additional information see Changes That May Affect Your Aid.\ **WSM= Work-Study Manager at UC Davis. For more information reach out to the work-study manager at workstudy@ucdavis.edu.