UC Davis Graduate Studies
Source: https://grad.ucdavis.edu/gradsphere Parent: https://catalog.ucdavis.edu/academic-information-policies-regulations/registration-course-load/late-actions/
GradSphere
GradSphere Turns 10,000!
A GradSphere user initiated the 10,000th request on July 16, 2025. That's a lot of requests since we launched GradSphere in spring quarter 2024! The GradSphere team is proud of the work we do, and glad to be part of the success of the graduate community at UC Davis.
GradSphere is a digital tool innovating how the UC Davis graduate education community manages services for nearly 10,000 student, faculty and staff users. GradSphere replaces outdated forms with smart tasks and real-time digital approvals to help graduate students move through their academic journey. It clarifies complex policies for users and integrates with campus systems to streamline academic milestone completion.
GradSphere Metrics and Utilization
5,200+
Students Served
1,400+
Faculty Users
100+
Grad Program Staff
60,000
Tasks Completed
GradSphere metrics and utilization data from April 1, 2024 - February 28, 2026
The GradSphere team recently published GradSphere 2025/26 Updates (Google Doc) with planned development and other activities for the current academic year. These updates were shared with graduate programs at the Dean's Fall Forum (10/22/2025). We hope users will find the information helpful and get in touch with us with feedback.
A History of GradSphere
GradSphere emerged to meet the need for a more efficient system that would improve faculty, staff and graduate student workflows while elevating the UC Davis graduate educational experience. Working in partnership with Appian and IET, Graduate Studies focused on implementing a business process automation tool that would transition services away from paper- and PDF-based forms. This platform further catalyzes how Graduate Studies – in conjunction with the broader UC Davis graduate education community – continues to work toward moving the UC Davis graduate education landscape forward.
Frequently Asked Questions
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- What was the GradSphere timeline to launch?
- As of April 1, 2024, GradSphere is live!\ \ All academic advising forms were transitioned over from Box to GradSphere. Other Graduate Studies forms (such as financial aid forms) remain in their current locations for now.
- Who has access to GradSphere?
- GradSphere is a tool for current graduate students, graduate program faculty, graduate program coordinators and Graduate Studies staff. The purpose of this tool is to enable users to initiate, manage and track graduate forms and workflows in a more streamlined, transparent and user-friendly way.
- Is there a version history for GradSphere?
- Yes! You can find a page with known issues (and a timeline for resolution) as well as a version history for GradSphere here.
- How do I get support for GradSphere?
- Email gradsystems@ucdavis.edu to start a support ticket. Or consult the resources at GradSphere's Training and User Resources page.
- Who was involved in the launch of GradSphere?
- Graduate Studies Sponsors:Jean-Pierre Delplanque (Dean), Erum Abbasi Syed, Duncan Temple Lang\ IET Advisors:Neeraj Chauhan, Sonja Colbert, Mark Thonen\ \ Project Managers and Core Project Team:\ Managers:Jasmine Bonite (Graduate Studies) and Julie McCall (IET)\ Core Project Team:Will Angel (Graduate Studies), Jose Boveda (IET), Sarah Driver (Graduate Studies), John King (Graduate Studies), Michelle Lockett (Graduate Studies)\ \ Stakeholder Advisory Group:\ Graduate Program Coordinators:Sam Arcement, Alisha Bartolomucci, Andi Carr, Ryan Gorsiski, Stephanie Fallas, Alyssa Parsons, Christal Wintersmith, Lauren Worrell, Karryn Doyle, Jaime Allen\ Graduate Students: Daniel Castaneda (2023-2024 GSADC), Benjamin Fong (2023-2024 GSA President)
Accessing GradSphere
You can access GradSphere at gradsphere.ucdavis.edu. Currently, access is limited to current graduate students in active status, and the staff and faculty working to support them.
Training and User Resources
GradSphere's Training and User Resources page contains information for graduate students, faculty, and program coordinators, with more to come.
Get Help and Learn About Common Issues
GradSphere users can start a ticket for support at gradsystems@ucdavis.edu. We will respond to your request as soon as we can, and help you get past any technical challenges.
You can also read about current issues (and see some workarounds) at our Known Issues and Version History page.