Financial Aid and Scholarships

Source: https://financialaid.ucdavis.edu/work-study/employer/responsibilities Parent: https://financialaid.ucdavis.edu/work-study/employers/on-campus

Employer Guidelines and Responsibilities

Work-Study Guidelines

Your assistance and cooperation in meeting the following requirements are required for participation in the work-study program.

Allowable Employment: Job Description

• Clearly defines whether the job qualifies for work-study
• Provides information to fully explain the job duties to the student
• Determines the number of hours required to earn the total offer eligibility
• Establishes a written record of the job duties and responsibilities to avoid any misunderstandings
• The Job Description must include the following:
• Name and address of the employer
• Name of the supervisor
• Purpose of the job
• Duties and responsibilities
• Job qualifications (skills, knowledge, and abilities)
• Job’s wage rate or range
• Length of employment (beginning and ending dates)

Non-Allowable Uses of Work-Study

• Sick Leave
• Vacation Pay
• Holiday Pay
• Employer Contribution to:
• Social Security
• Worker’s Compensation
• Retirement
• Any welfare or insurance program

Employer Responsibilities

• Provide the appropriate training and workspace for each student employee.
• Consider student employees to be students first and part-time employees second.
• Notify the Work-Study Manager when a work-study-funded student will no longer use the award.
• Be certain that timesheets are accurate before signing/approving and that students don’t have access to timesheets after you’ve signed them.
• Make sure that students complete and submit timesheets on time.
• UC Davis employers: Review department ledgers and Cognos Reports to ensure that work-study is appropriately applied.