# Extenuating Circumstances

**Source**: https://www.ucd.ie/eacollege/currentstudents/extenuatingcircumstances/
**Parent**: https://www.ucd.ie/eacollege/

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- [Extenuating Circumstances](https://www.ucd.ie/eacollege/currentstudents/extenuatingcircumstances/ "Go to 'Extenuating Circumstances' page")
- [Student Continuation Procedure](https://www.ucd.ie/eacollege/currentstudents/studentcontinuationprocedure/ "Go to 'Student Continuation Procedure' page")
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- [Late Submission of Coursework](https://www.ucd.ie/eacollege/currentstudents/latesubmissionofcoursework/ "Go to 'Late Submission of Coursework' page")

UCD has a policy for Extenuating Circumstances that allows consideration of **unforeseen circumstances** that had a serious effect on your ability to engage with your modules. Grounds for consideration must be serious, beyond your control, and you must provide suitable supporting evidence. **Not every circumstance is regarded as extenuating** and you will find guidance in the [Student Guide to Extenuating Circumstances](https://hub.ucd.ie/usis/!W_HU_MENU.P_PUBLISH?p_tag=GD-DOCLAND&ID=261 "Go to 'Student Guide to Extenuating Circumstances' page") on the [UCD Current Students website](https://www.ucd.ie/students/studentdesk/extenuatingcircumstances/ "Go to 'UCD Current Students website' page").

Typical grounds for applying include documented mental or physical illness, hospitalisation, accident, family illness or bereavement or other serious personal or emotional circumstances relating to you or direct dependents you care for. Supporting evidence is required.

|  |
| --- |
| ***Letter of support from qualified professionals:***   - Medical practitioner - Garda - Other Health Professional - UCD Student Support Professional (Student Counsellor or Student Health)   ***For Bereavements***   - Death Notice/Certificate - RIP.ie link   Please note that original documentation must be retained by you for possible future inspection. |

Situations not usually covered include sporting or working commitments, misreading the exam timetable, travel, personal arrangements **or technical issues.** If you encounter technical issues, please take a time-stamped screenshot and contact your module coordinator in the first instance for advice. And remember to always back up your work as you go along. You can also contact the [IT Helpdesk](https://fujitsuireland.service-now.com/itucd?id=sc_cat_item&sys_id=620cd8c41baaf010de0341dde54bcb52 "Go to 'IT Helpdesk' page") for support.

##### Disability Support Unit

All students with a disability or significant ongoing illness in UCD have the opportunity to receive relevant reasonable accommodations or support via the [Disability Support Unit](https://www.ucd.ie/all/supportswhilestudying/disabilitysupport/ "Go to 'Disability Support Unit' page") in [UCD Access and Lifelong Learning](https://www.ucd.ie/all/ "Go to 'UCD Access and Lifelong Learning' page"). Students can also seek 'temporary' support during the examination period. However, there is usually a deadline set by Disability Support to ensure these arrangements are put in place for you. Please consult [Disability Support](https://www.ucd.ie/all/supportswhilestudying/disabilitysupport/ "Go to 'Disability Support' page") for further information.

If you are not sure whether your situation is covered by the policy, please contact us via the [EngArch Student Connector for advice](https://www.ucd.ie/eacollege/connector/ "Go to 'EngArch Student Connector for advice' page") or contact the [College Student Adviser Dr Julia Maher.](https://www.ucd.ie/eacollege/currentstudents/studentadviser/ "Go to 'College Student Adviser Dr Julia Maher.' page")

##### IN TRIMESTER - Continuous Assessment

| Components Affected | What to do? | Timeframe | No Local Solution? |
| --- | --- | --- | --- |
| - Class Test/Quiz - End of Trimester Exam - Assignment - Lab - Lab Report - MCQ - Mid-Trimester Exam - Practical - Presentation - Tutorial - Studio - Work Placement - Other | You should contact the module coordinator as soon as possible, as they may be able to facilitate local arrangements. | Within **ten days** of the due date of any assessment. | If a local solution is **not possible,** then you can apply for a formal Extenuating Circumstance online via SISWeb. |
| If you know in advance that you are not going to meet a submission deadline, the [Late Submission of Coursework Policy](https://hub.ucd.ie/usis/!W_HU_MENU.P_PUBLISH?p_tag=GD-DOCLAND&ID=137 "Go to 'Late Submission of Coursework Policy' page") applies. **Granting an extension is at the discretion of the Module Coordinator.** | Submit the paper application form to the module coordinator or school office **prior to the submission date/deadline** |

##### END OF TRIMESTER - Examination Period

| Components Affected | What to do? | Timeframe |
| --- | --- | --- |
| End of Trimester Examination | If you experience difficulties that have a negative impact on your academic performance, you can seek to have these extenuating circumstances taken into consideration **before confirming your grades.**  An application for extenuating circumstances should be submitted **as soon as possible and before the final deadline**. Applications are considered only in relation to the trimester in which they are made.  Supporting evidence is required. | Within 5 working days of the end of the University examination period. |

##### LATE APPLICATIONS

| What to do? | Timeframe |
| --- | --- |
| **Late or retrospective applications will be considered only in exceptional circumstances** | Contact the College Office via the [EngArch Student Connector for advice](https://www.ucd.ie/eacollege/connector/ "Go to 'EngArch Student Connector for advice' page") **within one trimester (inclusive of the Summer trimester May-Aug)** |

##### IX/WN GRADES

| Remediating IX Grades | Actions you need to take |
| --- | --- |
| If you are awarded an IX grade due to Extenuating Circumstances, there are a number of steps you need to take in order to remediate the grade(s). Please see: | [IX Grades Explained](https://www.ucd.ie/eacollege/currentstudents/extenuatingcircumstances/ixgradesexplained/ "Go to 'IX Grades Explained' page")  [IX Grade Awards - Infographic](https://www.ucd.ie/eacollege/t4media/EngArch - IX Awards based on Extenuating Circumstances - Student Guidance.pdf "Go to 'IX Grade Awards - Infographic' page") |

| WN Grades - Guidance | Actions you need to take |
| --- | --- |
| If you are awarded a W grade due to Extenuating Circumstances, there are a number of registration-related steps you need to take in the next academic year. | [WN Grades Explained](https://www.ucd.ie/eacollege/currentstudents/extenuatingcircumstances/wngradesexplained/ "Go to 'WN Grades Explained' page") |

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