# Vetting Requirements

**Source**: https://www.ucd.ie/registry/prospectivestudents/admissions/policiesandgeneralregulations/vettingrequirements/
**Parent**: https://www.ucd.ie/registry/prospectivestudents/admissions/

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### Do I need to be Garda Vetted?

You will need to be vetted if you are going to have contact with children or vulnerable adults i.e.

- If you are taking one of the [UCD programmes or modules which require vetting.](https://www.ucd.ie/registry/prospectivestudents/admissions/policiesandgeneralregulations/vettingrequirements/coursesrequiringvetting/ "Go to 'UCD programmes or modules which require vetting.' page")
- or you are doing an ad hoc placement is setting with children or vulnerable adults

Even if you are not in one of the categories above, the [Relevant Offence Risk Assessment Policy](https://www.ucd.ie/registry/prospectivestudents/admissions/policiesandgeneralregulations/relevantoffenceriskassessmentdisclosures/ "Go to 'Relevant Offence Risk Assessment Policy' page") may be relevant to you.

### What happens if I don't have Vetting Clearance?

You will not be able to attend any programme placements (e.g. schools, hospitals, home visits, clinics) without full clearance (including any relevant police certificates).

Subsequently, this may prevent you getting exam results, progressing to the next stage and, ultimately, graduating.\

### What do I have to do?

**1. Application**

When you are offered or accept one of [relevant programmes](https://www.ucd.ie/registry/prospectivestudents/admissions/policiesandgeneralregulations/vettingrequirements/coursesrequiringvetting/ "Go to 'relevant programmes' page") you will receive an email with details of how to access the Student Vetting Application system via your SIS Web account.\
\

**2. Validate your ID**

Bring **two forms of ID** (plus photocopies) to the UCD Student Desk for in-person validation by UCD Admissions. This is a requirement from the National Vetting Bureau.

Please call to the Desk between the hours **10.00 - 12.00 and 13.30 -15.30.**

Acceptable forms of ID include:

- Photo ID showing your **date of birth**
- Address verification showing your **name and current address**, issued within the last **6 months**

Please refer to:

[Acceptable Forms of ID](https://www.ucd.ie/registry/prospectivestudents/admissions/policiesandgeneralregulations/vettingrequirements/acceptableiddocuments/ "Go to 'Acceptable Forms of ID' page")

[Information on how UCD Admissions can validate your ID](https://www.ucd.ie/registry/prospectivestudents/admissions/policiesandgeneralregulations/vettingrequirements/acceptableiddocuments/#d.en.469133 "Go to 'Information on how UCD Admissions can validate your ID' page")

**3. Police Certificates (if applicable):**

If you have lived outside Ireland for six months or more, since the age of 18, you will also need to get a [Police Certificate(s)](https://www.ucd.ie/registry/prospectivestudents/admissions/policiesandgeneralregulations/vettingrequirements/policecertificates/#d.en.469130 "Go to 'Police Certificate(s)' page")from            any country in which you lived.

It can take a while to get these so don't wait until you have an offer to start this, as it is an essential part of vetting.

Your police certificate must also be uploaded to your Garda vetting application.

**4. Submit your application**

Start the application by accessing the Student Application System using the link in your email. You should upload a copy of the validated documents.

If you are under 18, it must also be accompanied by[a parent/guardian consent form](https://www.ucd.ie/registry/t4media/nvb3.pdf "Go to 'a parent/guardian consent form' page").

**5. National Vetting Bureau (NVB) process**

We will then input your details to the National Vetting Bureau (NVB) system and you will receive an email from                    evetting.donotreply@garda.ie containing a link to complete the full application.

As soon as you receive the link, you should check that we have entered your details correctly and add the additional information required.

- - Then submit the e-vetting form.
  - You can track the progress of your vetting request via the National Vetting Bureau system.\
    \

**6. Vetting disclosure**

Once your vetting application has been processed by the National Vetting Bureau, a disclosure will be returned to UCD and uploaded to your Vetting Application on the UCD Vetting Application System.

When the process is complete, you will then be considered in line with the   [Student Garda Vetting Policy.](https://hub.ucd.ie/usis/!W_HU_MENU.P_PUBLISH?p_tag=GD-DOCLAND&ID=253 "Go to 'Student Garda Vetting Policy.' page")

### How long does it take?

E-vetting invitations issue to your email address as soon as we enter your data in the NVB system. Following completion of the invitation by you, vetting takes 2-3 weeks. You can track your progress through the NVB system.

### What other information is available?

- Full regulations are included in the[UCD Student Garda Vetting Policy.](https://hub.ucd.ie/usis/!W_HU_MENU.P_PUBLISH?p_tag=GD-DOCLAND&ID=253 "Go to 'UCD Student Garda Vetting Policy.' page")
- You may also find the Garda Vetting Section of the [Frequently Asked Questions](https://www.ucd.ie/registry/prospectivestudents/admissions/faqs-undergraduate/ "Go to 'Frequently Asked Questions' page")page useful
- [National Vetting Bureau (Children and Vulnerable Persons) Act 2012](http://www.irishstatutebook.ie/eli/2012/act/47/enacted/en/html?q=vetting&search_type=all "Go to 'National Vetting Bureau (Children and Vulnerable Persons) Act 2012' page")
- [Criminal Justice (Spent Convictions and Certain Disclosures) Act 2016](http://www.irishstatutebook.ie/eli/2016/act/4/enacted/en/html "Go to 'Criminal Justice (Spent Convictions and Certain Disclosures) Act 2016' page")
- [Information about "spent" convictions](http://www.irishstatutebook.ie/eli/2016/act/4/enacted/en/pdf "Go to 'Information about \"spent\" convictions' page")
- [Self-disclosed criminal records](https://www.ucd.ie/registry/prospectivestudents/admissions/policiesandgeneralregulations/vettingrequirements/self-disclosedcriminalrecord/ "Go to 'Self-disclosed criminal records' page")
- [GDPR Data Processing information](https://www.ucd.ie/registry/prospectivestudents/admissions/policiesandgeneralregulations/recordsmanagement-admissions/ "Go to 'GDPR Data Processing information' page")

Note some courses also require[Health Screening.](https://www.ucd.ie/registry/prospectivestudents/admissions/policiesandgeneralregulations/healthscreening/ "Go to 'Health Screening.' page")

Full regulations are included in the   [Student Garda Vetting Policy.](https://hub.ucd.ie/usis/!W_HU_MENU.P_PUBLISH?p_tag=GD-DOCLAND&ID=253 "Go to 'Student Garda Vetting Policy.' page")\
See also the    [Relevant Offence Risk Assessment Polic](https://www.ucd.ie/registry/prospectivestudents/admissions/policiesandgeneralregulations/relevantoffenceriskassessmentdisclosures/ "Go to 'Relevant Offence Risk Assessment Polic' page")y which may apply even if you are not in a programme which requires vetting.

## Terms & Conditions

All offers of a place are subject to [UCD's Terms and Conditions of Offer.](https://www.ucd.ie/registry/prospectivestudents/admissions/policiesandgeneralregulations/termsandconditionsofoffer/)

## General Regulations

All students must comply with the [general regulations of the university.](https://www.ucd.ie/governance/)

## Contact UCD Registry

University College Dublin, Belfield, Dublin 4, Ireland.
 T: [+353 1 716 1555](tel:+353 1 716 1555) | [Location Map](https://maps.app.goo.gl/37yAvSbCtKMvG9a26 "Go to 'Location Map' page")