Terms and Conditions

Source: https://cemc.uwaterloo.ca/online-ordering-terms-and-conditions Parent: https://cemc.uwaterloo.ca/

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This document governs the ordering and participation in CEMC Mathematics and Computing contests and using CEMC Website and Resources. By using our services, including contest ordering and participation, you agree to these conditions. Please read them carefully. Note that all fees are in Canadian dollars.

CEMC Contest Participation

All contest supervisors and participants must agree to these standards in addition to any specific instructions included with each contest. The CEMC standards for all contests are:

• Participants may only write the contest at the school which ordered the contest.
• Contests are to be administered on the official contest date in the specific country, and as close to the beginning of the school day as possible in the school's time zone.
• Only permitted aids indicated on the Contest Question Booklet or Supervisor Instructions Document may be used while writing the contest.
• Participants must be supervised in-person during the entirety of the contest writing.
• Participants consent to have their names displayed in publicly accessible results booklets if their score is high enough to be listed on an honour roll, unless they choose to opt out.

Contest Supervisors are responsible for:

• Ensuring a contest fee is paid by the school for each participating student;
• Reviewing the Supervisor Instructions Document included in the contest order.

Contest Integrity and Consequences:

• The CEMC believes in the importance of academic integrity. At the discretion of the CEMC, participants who violate any of the Contest Rules will be disqualified from the contest, will not be considered for CEMC invitational workshops, and any current or future offers of admission to the University of Waterloo may be revoked. In widespread and/or severe cases, the school where the student wrote could be banned from writing CEMC contests in the upcoming year(s).
• The CEMC reserves the right to withhold the publication of results at its discretion.

Shipping Policy and Fees

Any duties associated with receiving and sending packages will be the responsibility of the school.

The CEMC does not permit schools to charge participants a contest fee higher than the fees published on the CEMC website.

The CEMC does not permit reselling of contests.

When purchasing contests, we require a valid email address, shipping address, as well as valid billing information. Schools are responsible for monitoring the method of payment and acknowledge that, if necessary, we reserve the right to reject an order (e.g., due to errors or omissions in the information provided to us).  We reserve the right to place any additional restrictions on schools at our discretion.

Exceptions

Unfortunately, due to limitations around courier services to certain international destinations, the CEMC is unable to ship contest materials to some locations. Schools affected by this limitation are encouraged to contact the CEMC to explore potential alternative arrangements.

Returning Completed Contests for Marking

(Canadian Senior and Intermediate Mathematics Contests, Pascal, Cayley, Fermat, Euclid, Fryer, Galois and Hypatia)

Schools are required to return completed contests to the CEMC as soon as possible after writing the contest. Each school is responsible for independently arranging and paying for the shipping of completed contests back to the CEMC. Select Free/Domicile Duties/paid at the time of shipment to ensure all fees acquired during transit are directed to the school. We strongly recommend using a COURIER to ensure materials are returned safely and in good condition for marking.

If contests are returned to the CEMC where applicable return/shipping duty fees have NOT been paid, it could cause a delay in the receiving of the package and processing results.

Refund and Cancellation Policy

The CEMC does not offer refunds, credits, or cancellations of any kind. Refunds and credits are not offered for unused contest orders.

Contest Services and School Accounts

Schools must have an active CEMC account to access the Contest Supervisor Portal to order contests, access contest papers, obtain contest results, generate certificates, and more.

New School Accounts

To apply for a new school account, the Principal or Head of Math must submit a New School Application Form Account creation is not automatic and can take approximately three weeks to be manually reviewed. Please keep this timeline in mind when submitting your application.

After creating a CEMC school account, we provide the school with a nine-digit CEMC School Number and a confidential password for ordering contests, accessing contest results and other relevant contest information. The CEMC School Number and password are emailed to the Head of Math contact registered on the CEMC School Account each September for previously registered schools.

School accounts are not individual educator accounts. If an educator changes schools, they should not use their old school account but should check with their new school if they have a CEMC school account.

The CEMC reserves the right to decline any school application.

Contest Services

• By logging into the Contest Supervisor Portal, all users must agree to the following
• You are solely responsible for your account including the maintenance, confidentiality and storage of all passwords related to your account.
• The nine-digit School Number and confidential password assigned by the CEMC must be used only by authorized school staff. Under no circumstances should this information be shared with students, parents, guardians, or any other unauthorized individuals.
• Only the educator(s) managing contests for an entire school should have access to the CEMC School Number and confidential password.
• You agree to provide accurate and complete customer information as requested by the CEMC and will promptly notify us of any changes to this information to keep up-to-date, complete and accurate records. You must inform the CEMC of any changes to contact information by email or by calling 519-888-4808.

Suspension of Services

Outstanding amounts for CEMC contests and other services must be paid 30 days from the invoice date. The CEMC reserves the right to limit or suspend our services until all outstanding balances are cleared. The University of Waterloo finance department and the CEMC will contact schools regarding outstanding balances.

Payments

The preferred method of payment for all contests is by credit card. We accept Mastercard, VISA and AMEX. Please note that the billing address associated with the credit card being used will be required at the time of purchase.

Schools in Canada will be subject to a minimum dollar amount per order to be eligible for invoicing.

The University of Waterloo and the Centre for Education in Mathematics and Computing (CEMC) process payments in compliance with the Payment Card Industry Data Security Standard (PCI DSS). Neither the University of Waterloo nor the CEMC collects or retains any credit card information.

Copyright Notice

The contents of these web pages are controlled by the Centre for Education in Mathematics and Computing at the University of Waterloo unless otherwise stated.

An effort has been made to ensure that materials included on this website are public domain and royalty free. Please contact us if you notice otherwise.

The materials of the Centre for Education in Mathematics and Computing owned by the University of Waterloo are licensed under a Creative Commons Attribution-NonCommercial 4.0 International.

Resources are available on the CEMC website at no cost. Under no circumstances shall anyone be permitted to charge fees for accessing past contests and other CEMC resources for practice and/or preparation.

Privacy Policy

The Centre for Education in Mathematics and Computing is governed by the general principles on information and privacy of the University of Waterloo.

Publishing and Sharing of Contest Results

The name, grade, school and location, and score range of some top-scoring consenting participants will be publicly available in the results section of the CEMC website. In addition, the name, grade, school and location, and score of some top-scoring participants may be shared with other educational organizations for recognition opportunities.a

Third Party Agents

The CEMC occasionally uses third party agents for the purpose of contest marking, events and workshops. These agents are obligated to keep any information provided by the CEMC confidential in accordance with all federal and provincial regulations, such as FIPPA, and policy requirements of the University of Waterloo.