Steps for Registering your Co-op or Internship

Source: https://career.gatech.edu/steps-for-registering-your-co-op-or-internship/ Parent: https://career.gatech.edu/category/gtcc_experiential_learning/

Congratulations! You’ve gotten a co-op or internship offer! What is the next step?

Carefully consider any offers you receive prior to accepting one. Once you accept an offer in any way, including verbally, the Career Center will expect you to honor your commitment. If you need more information before accepting, ask the employer further questions and talk over the offer with your career development advisor. Be aware of deadlines that employers may give you for accepting an offer. You will need a written offer letter from the company prior to registering your co-op or internship with Georgia Tech.

Steps to register your co-op or internship:

Step 1

• Complete the Experiential Learning Application (if already completed, please follow directions in Step 2.)

• Login to CareerBuzz

• From the top right side menu select “Resources”
• Under “My Quicklinks” select “SET APPLICANT TYPE/Submit Experiential Learning Application“
• Once your Experiential Learning application is approved, please follow the directions in Step 2 (allow 24 business hours for approval).

Step 2

• Enter placement info in CareerBuzz:

• Login to CareerBuzz

• From the home page select “Experiential Learning”
• Click on “Add New”
• Watch the embedded Experiential Learning video

• Complete the placement form available after you watch the video and then Submit

• Attach to completed placement form:

• start/end dates of co-op or internship,
• the total number of work hours/week

• exact address of work site

• Offer letter – Must include :

If your offer letter does not contain the information above, please request your employer to send you an email with the requested information and upload a screenshot of the email in the placement form.

1. International students, please review important additional steps at: https://career.gatech.edu/international-students-cpt-opt/

Complete a new placement form before EACH semester’s work term.

Please note:

• You are REQUIRED to watch the “Work Term Essentials” presentation (embedded in the Placement form in CareerBuzz) to have your placement information approved.

UPDATED – Co-op and Internship Course Registration Process:

• If you are currently registered for classes, you MUST reduce your course load in order to be automatically registered for your COOP or INTN course.  The maximum number of credit hours allowed for fall or spring semester is 21 and for the summer semester the maximum is 16. We cannot add your COOP or INTN course to your schedule if in doing so your schedule will exceed the maximum number of hours for the semester.  Your registration will NOT be processed until you have reduced your course load.  Please communicate with your Career Center advisor to discuss your options if you have any questions.

• Students approved for internships and co-op courses (for audit hours) through the Career Center will be automatically registered by the Office of the Registrar based on the scheduled dates listed below:

• International students will not be able to drop their registration in an CO-OP or INTN course, unless authorized by OIE

Special Instructions to cancel your Housing Contract during your work term:

• Complete your Placement form in CareerBuzz following the instructions above
• Use the following link to complete the DocuSign request: https://bit.ly/3ebMEwu
• Once you receive the completed/approved cancellation form through DocuSign, cancel your housing through the Starrez system and upload your signed cancellation form

Timeline and Deadlines

Fall 2025

06-Aug-2025 – Offer Letter Received by student\ 22-Aug-2025 – Deadline to register co-op/internship\ 04-Aug-2025 – Earliest date F-1 students may begin work\ 18-Aug-2025 – Fall classes begin – first day of Fall work term\ 11-Dec-2025 – Last day of work for Fall 2025 Degree Candidates\ 02-Jan-2026 – Last day of work for Fall 2025\ 11-Dec-2025 – END OF FALL TERM

Spring 2026

03-Jan-2026 – Offer Letter Received by student\ 09-Jan-2026 – Deadline for F-1 students to register co-op/internship\ 16-Jan-2026 – Deadline for domestic students to register co-op/internship\ 15-Dec-2025 – Earliest date F-1 students may begin work\ 12-Jan-2026 – Spring classes begin – first day of Spring work term\ 30-Apr-2026 – Last day of work for Spring 2026 Degree Candidates\ 15-May-2026 – Last day of work for Spring 2026\ 07-May-2026 – END OF SPRING TERM

Summer 2026

01-May-2026 – Offer Letter Received by student\ 08-May-2026 – Deadline for F-1 students to register co-op/internship\ 15-May-2026 – Deadline for domestic students to register co-op/internship\ 11-May-2026 – Earliest date F-1 students may begin work\ 18-May-2026 – Summer classes begin – first day of Summer work term\ 27-Jul-2026 – Last day of work for Summer 2026 Degree Candidates\ 21-Aug-2026 – Last day of work for Summer 2026\ 07-Aug-2026 – END OF SUMMER TERM