# Gifts, Benefits and Hospitality Policy

**Source**: https://policies.rmit.edu.au/document/view.php?id=328
**Parent**: https://policies.rmit.edu.au/browse.php

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# Gifts, Benefits and Hospitality Policy - Schedule 1

- [Section 1 - Purpose](#section1)

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# Section 1 - Purpose

(1)  This Schedule details the value thresholds, conditions and disclosure requirements for gifts, benefits and\
hospitality for all staff and associates, regardless of whether the offer is accepted or declined.

(2)  This Schedule must be read in conjunction with the [Gifts, Benefits and Hospitality Policy](https://policies.rmit.edu.au/document/view.php?id=96) and [Gifts, Benefits and Hospitality Guideline](https://policies.rmit.edu.au/document/view.php?id=329).

#### Table 1: Threshold requirements for acceptable gifts, benefits or hospitality - Conditions and disclosure requirements

| Value of gift, benefit  or hospitality for all  staff, except RMIT  Vietnam | Value of gift, benefit  or hospitality for  staff based at RMIT  Vietnam | Conditions and options | Minimum  disclosure  required |
| --- | --- | --- | --- |
| Less than AUD $50 | Less than  VND 830,000 | No disclosure required if otherwise  acceptable under policy | None |
| AUD $50 to AUD  $300 | VND 830,000 to  VND 5,000,000 | Acceptable if in accordance with policy.  Staff member may choose to:  • offer/receive the hospitality  • offer/keep the gift or benefit  • donate the gift or benefit to an RMIT  project  • retain the gift or benefit for the benefit an  RMIT team or the RMIT Group  • refuse/reject the gift, benefit or hospitality | [Gifts, Benefits  and Hospitality  Declaration  Form](https://apps.powerapps.com/play/e/default-d1323671-cdbe-4417-b4d4-bdb24b51316b/a/6b29affa-151b-446f-b274-62fb579106b8?&authMode=Default&tenantId=d1323671-cdbe-4417-b4d4-bdb24b51316b) must be  completed by  staff and  acknowledged  by direct  manager |
| More than AUD $300 | More than VND  5,000,000 | Acceptable if in accordance with policy and  approved by the direct manager.  With approval, the staff member may choose to:  • offer/receive the hospitality  • offer/keep the gift or benefit  • donate the gift or benefit to an RMIT  project  • retain the gift or benefit for the benefit of an  RMIT team or the RMIT Group  • refuse/reject the gift, benefit or hospitality | [Gifts, Benefits  and Hospitality  Declaration  Form](https://apps.powerapps.com/play/e/default-d1323671-cdbe-4417-b4d4-bdb24b51316b/a/6b29affa-151b-446f-b274-62fb579106b8?&authMode=Default&tenantId=d1323671-cdbe-4417-b4d4-bdb24b51316b) must be  completed by  staff and  assessed by  direct manager |

(3)  Cumulative offers from the same source to the same staff member that exceed AUD 50 or VND 830,000 over a 12-month period must be declared.

(4)  Where it is not possible in the circumstances to seek prior approval from the direct manager, approval must be sought as soon as possible after the offer is made.

(5)  The value of a gift, benefit or hospitality is calculated based on:\
- the market value in Australia (excluding GST) or Vietnam, as applicable; or\
- the value in donor’s country, converted to Australian Dollars or Vietnamese Dong, at the then current\
exchange rate.

(6)  Staff involved in a procurement initiative must not accept any gifts, benefits or hospitality from individuals employed by or representing potential or actual participants in the initiative, including potential or actual tenderers, their subcontractors, and suppliers.

(7)  When receiving cultural gifts from Indigenous community members, the [Cultural Asset Management Procedure](https://policies.rmit.edu.au/document/view.php?id=74) should be consulted.

(8)  Gifts of technology (such as electronic devices, software, or equipment) must be approved by [ITS](http://mailto:software@rmit.edu.au) prior to acceptance and use by staff.