Faculty-Led Program Milestones and Roadmap
Source: https://oia.osu.edu/global-education/planning-program/current-resident-director-information/faculty-led-program-3 Parent: https://oia.osu.edu/global-education/getting-started
The milestones listed below offer programs the best chance of running. Barring major delays, students would have sufficient time to review the program fee before the application deadline.
Autumn 2025 / Winter Break 2025
| Activity | Responsible Party | Deadline |
|---|---|---|
| New Program - Global Education liaison submits new program proposal to OIA. If this deadline isn't met, new proposals will be considered on a case-by-case basis | Global Education Liaison | Monday, July 1, 2024 |
| Reauthorization - Global Education liaison submits program reauthorization (for programs that have run at any point in the past) to OIA. If this deadline isn't met, late reauthorization proposals will be considered on a case-by-case basis | Global Education Liaison | Friday, January 10, 2025 |
| Daily itinerary, flight dates, RD special requests - Resident Director submits flight dates, final draft of program itinerary, RD requests for accompanying individual, flight deviations, and other special requests to OIA Specialist | Resident Directors (RD) | Friday, February 7, 2025 |
| Group airfare - OIA Specialist submits request to Program Manager for group air specifications (as needed) | OIA Specialist | Friday, February 14, 2025 |
| Bid process - OIA Specialist submits request for land packages to Program Manager (as needed) | OIA Specialist | Friday, February 28, 2025 |
| Program fee - OIA Specialist submits budget to Program Manager | OIA Specialist | Monday, April 21, 2025 |
| Recruiting - Resident Director/OIA Specialist to conduct information sessions and other recruiting methods | Resident Director/OIA Specialist | Spring 2025 |
| Student application deadline | Varies: June 2-July 1, 2025 | |
| Resident Director checklist - Resident Director to complete required PRE-decision items on Global Education profile | Resident Director | Student application deadline |
| Acceptance decisions - OIA Specialist to admit students in globaleducation.osu.edu by this date | OIA Specialist | 5 business days post-deadline |
| Resident Director checklist - Resident Director to complete required POST-decision items on their profile | Resident Director | 30 days post-receipt of Resident Director acceptance letter |
| Students Orientations - Resident Director/OIA Specialist to conduct student orientations | Resident Director/OIA Specialist | Throughout semester |
| Required health & safety training - Resident Directors attend in-person Global Health & Safety Training | Resident Director | Date options emailed by Global Heath & Safety |
| Pre-Travel finances - OIA Specialist to submit Per Diem/GET Card Spend Plan to Program Manager | OIA Specialist | Friday, September 26, 2025 |
| Pre-program finances - RD to sign International Acknowledgement via WorkDay and PCard MOU via DocuSign | Resident Director | When email notifications are received |
| Financial training - RD to complete "Global Education Finance 101" on BuckeyeLearn (for the ability to carry a GET Card or receive a cash advance) | Resident Director | Friday, September 26, 2025 |
| Final itinerary walkthrough - Resident Director and Specialist meet with land provider for the final itinerary review | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Pre-departure handoff - RD and Specialist meet for final preparation | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Post-travel expense report - RD to submit expense report in Workday for GET Card usage (or cash advance) | Resident Director | Within 7 days of program end |
| Personal expense report - RD to submit expense report in Workday for reimbursements (personal funds used or per diem) | Resident Director | Within 60 days of program end |
Spring 2026 / Spring Break 2026
| Activity | Responsible Party | Deadline |
|---|---|---|
| New Program - Global Education liaison submits new program proposal to OIA. If this deadline isn't met, new proposals will be considered on a case-by-case basis | Global Education Liaison | Sunday, December 1, 2024 |
| Reauthorization - Global Education liaison submits program reauthorization (for programs that have run at any point in the past) to OIA. If this deadline isn't met, late reauthorization proposals will be considered on a case-by-case basis | Global Education Liaison | Friday, April 4, 2025 |
| Daily itinerary, flight dates, RD special requests - Resident Director submits flight dates, final draft of program itinerary, RD requests for accompanying individual, flight deviations, and other special requests to OIA Specialist | Resident Directors (RD) | Friday, May 2, 2025 |
| Group airfare - OIA Specialist submits request to Program Manager for group air specifications (as needed) | OIA Specialist | Friday, May 9, 2025 |
| Bid process - OIA Specialist submits request for land packages to Program Manager (as needed) | OIA Specialist | Friday, May 23, 2025 |
| Program fee - OIA Specialist submits budget to Program Manager | OIA Specialist | Monday, August 25, 2025 |
| Recruiting - Resident Director/OIA Specialist to conduct information sessions and other recruiting methods | Resident Director/OIA Specialist | Summer 2025/Autumn 2025 |
| Student application deadline | Varies: October 6-16, 2025 | |
| Resident Director checklist - Resident Director to complete required PRE-decision items on Global Education profile | Resident Director | Student application deadline |
| Acceptance decisions - OIA Specialist to admit students in globaleducation.osu.edu by this date | OIA Specialist | 5 business days post-deadline |
| Resident Director checklist - Resident Director to complete required POST-decision items on their profile | Resident Director | 30 days post-receipt of Resident Director acceptance letter |
| Students Orientations - Resident Director/OIA Specialist to conduct student orientations | Resident Director/OIA Specialist | Throughout semester |
| Required health & safety training - Resident Directors attend in-person Global Health & Safety Training | Resident Director | Date options emailed by Global Heath & Safety |
| Pre-Travel finances - OIA Specialist to submit Per Diem/GET Card Spend Plan to Program Manager | OIA Specialist | Friday, January 2, 2026 |
| Pre-program finances - RD to sign International Acknowledgement via WorkDay and PCard MOU via DocuSign | Resident Director | When email notifications are received |
| Financial training - RD to complete "Global Education Finance 101" on BuckeyeLearn (for the ability to carry a GET Card or receive a cash advance) | Resident Director | Friday, January 2, 2026 |
| Final itinerary walkthrough - Resident Director and Specialist meet with land provider for the final itinerary review | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Pre-departure handoff - RD and Specialist meet for final preparation | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Post-travel expense report - RD to submit expense report in Workday for GET Card usage (or cash advance) | Resident Director | Within 7 days of program end |
| Personal expense report - RD to submit expense report in Workday for reimbursements (personal funds used or per diem) | Resident Director | Within 60 days of program end |
Summer 2026 with first session spring course
| Activity | Responsible Party | Deadline |
|---|---|---|
| New Program - Global Education liaison submits new program proposal to OIA. If this deadline isn't met, new proposals will be considered on a case-by-case basis | Global Education Liaison | Monday, January 6, 2025 |
| Reauthorization - Global Education liaison submits program reauthorization (for programs that have run at any point in the past) to OIA. If this deadline isn't met, late reauthorization proposals will be considered on a case-by-case basis | Global Education Liaison | Friday, June 27, 2025 |
| Daily itinerary, flight dates, RD special requests - Resident Director submits flight dates, final draft of program itinerary, RD requests for accompanying individual, flight deviations, and other special requests to OIA Specialist | Resident Directors (RD) | Friday, July 25, 2025 |
| Group airfare - OIA Specialist submits request to Program Manager for group air specifications (as needed) | OIA Specialist | Friday, August 1, 2025 |
| Bid process - OIA Specialist submits request for land packages to Program Manager (as needed) | OIA Specialist | Friday, August 15, 2025 |
| Program fee - OIA Specialist submits budget to Program Manager | OIA Specialist | Monday, August 25, 2025 |
| Recruiting - Resident Director/OIA Specialist to conduct information sessions and other recruiting methods | Resident Director/OIA Specialist | Summer 2025/Autumn 2025 |
| Student application deadline | Varies: October 6-16, 2025 | |
| Resident Director checklist - Resident Director to complete required PRE-decision items on Global Education profile | Resident Director | Student application deadline |
| Acceptance decisions - OIA Specialist to admit students in globaleducation.osu.edu by this date | OIA Specialist | 5 business days post-deadline |
| Resident Director checklist - Resident Director to complete required POST-decision items on their profile | Resident Director | 30 days post-receipt of Resident Director acceptance letter |
| Students Orientations - Resident Director/OIA Specialist to conduct student orientations | Resident Director/OIA Specialist | Throughout semester |
| Required health & safety training - Resident Directors attend in-person Global Health & Safety Training | Resident Director | Date options emailed by Global Heath & Safety |
| Pre-Travel finances - OIA Specialist to submit Per Diem/GET Card Spend Plan to Program Manager | OIA Specialist | Friday, February 13, 2026 |
| Pre-program finances - RD to sign International Acknowledgement via WorkDay and PCard MOU via DocuSign | Resident Director | When email notifications are received |
| Financial training - RD to complete "Global Education Finance 101" on BuckeyeLearn (for the ability to carry a GET Card or receive a cash advance) | Resident Director | Friday, February 13, 2026 |
| Final itinerary walkthrough - Resident Director and Specialist meet with land provider for the final itinerary review | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Pre-departure handoff - RD and Specialist meet for final preparation | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Post-travel expense report - RD to submit expense report in Workday for GET Card usage (or cash advance) | Resident Director | Within 7 days of program end |
| Personal expense report - RD to submit expense report in Workday for reimbursements (personal funds used or per diem) | Resident Director | Within 60 days of program end |
Summer 2026 - Early (May)/second session spring course
| Activity | Responsible Party | Deadline |
|---|---|---|
| New Program - Global Education liaison submits new program proposal to OIA. If this deadline isn't met, new proposals will be considered on a case-by-case basis | Global Education Liaison | Monday, January 6, 2025 |
| Reauthorization - Global Education liaison submits program reauthorization (for programs that have run at any point in the past) to OIA. If this deadline isn't met, late reauthorization proposals will be considered on a case-by-case basis | Global Education Liaison | Friday, June 27, 2025 |
| Daily itinerary, flight dates, RD special requests - Resident Director submits flight dates, final draft of program itinerary, RD requests for accompanying individual, flight deviations, and other special requests to OIA Specialist | Resident Directors (RD) | Friday, July 25, 2025 |
| Group airfare - OIA Specialist submits request to Program Manager for group air specifications (as needed) | OIA Specialist | Friday, August 1, 2025 |
| Bid process - OIA Specialist submits request for land packages to Program Manager (as needed) | OIA Specialist | Friday, August 15, 2025 |
| Program fee - OIA Specialist submits budget to Program Manager | OIA Specialist | Monday, November 3, 2025 |
| Recruiting - Resident Director/OIA Specialist to conduct information sessions and other recruiting methods | Resident Director/OIA Specialist | Autumn 2025 |
| Student application deadline | Varies: January 6-15, 2026 | |
| Resident Director checklist - Resident Director to complete required PRE-decision items on Global Education profile | Resident Director | Student application deadline |
| Acceptance decisions - OIA Specialist to admit students in globaleducation.osu.edu by this date | OIA Specialist | 5 business days post-deadline |
| Resident Director checklist - Resident Director to complete required POST-decision items on their profile | Resident Director | 30 days post-receipt of Resident Director acceptance letter |
| Students Orientations - Resident Director/OIA Specialist to conduct student orientations | Resident Director/OIA Specialist | Throughout semester |
| Required health & safety training - Resident Directors attend in-person Global Health & Safety Training | Resident Director | Date options emailed by Global Heath & Safety |
| Pre-Travel finances - OIA Specialist to submit Per Diem/GET Card Spend Plan to Program Manager | OIA Specialist | Friday, February 13, 2026 |
| Pre-program finances - RD to sign International Acknowledgement via WorkDay and PCard MOU via DocuSign | Resident Director | When email notifications are received |
| Financial training - RD to complete "Global Education Finance 101" on BuckeyeLearn (for the ability to carry a GET Card or receive a cash advance) | Resident Director | Friday, February 13, 2026 |
| Final itinerary walkthrough - Resident Director and Specialist meet with land provider for the final itinerary review | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Pre-departure handoff - RD and Specialist meet for final preparation | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Post-travel expense report - RD to submit expense report in Workday for GET Card usage (or cash advance) | Resident Director | Within 7 days of program end |
| Personal expense report - RD to submit expense report in Workday for reimbursements (personal funds used or per diem) | Resident Director | Within 60 days of program end |
Summer 2026 - Mid and Late (June - August)
| Activity | Responsible Party | Deadline |
|---|---|---|
| New Program - Global Education liaison submits new program proposal to OIA. If this deadline isn't met, new proposals will be considered on a case-by-case basis | Global Education Liaison | Monday, January 6, 2025 |
| Reauthorization - Global Education liaison submits program reauthorization (for programs that have run at any point in the past) to OIA. If this deadline isn't met, late reauthorization proposals will be considered on a case-by-case basis | Global Education Liaison | Friday, June 27, 2025 |
| Daily itinerary, flight dates, RD special requests - Resident Director submits flight dates, final draft of program itinerary, RD requests for accompanying individual, flight deviations, and other special requests to OIA Specialist | Resident Directors (RD) | Friday, August 22, 2025 |
| Group airfare - OIA Specialist submits request to Program Manager for group air specifications (as needed) | OIA Specialist | Friday, August 22, 2025 |
| Bid process - OIA Specialist submits request for land packages to Program Manager (as needed) | OIA Specialist | Friday, September 5, 2025 |
| Program fee - OIA Specialist submits budget to Program Manager | OIA Specialist | Monday, December 8, 2025 |
| Recruiting - Resident Director/OIA Specialist to conduct information sessions and other recruiting methods | Resident Director/OIA Specialist | Autumn 2025 |
| Student application deadline | Varies: February 2-12, 2026 | |
| Resident Director checklist - Resident Director to complete required PRE-decision items on Global Education profile | Resident Director | Student application deadline |
| Acceptance decisions - OIA Specialist to admit students in globaleducation.osu.edu by this date | OIA Specialist | 5 business days post-deadline |
| Resident Director checklist - Resident Director to complete required POST-decision items on their profile | Resident Director | 30 days post-receipt of Resident Director acceptance letter |
| Students Orientations - Resident Director/OIA Specialist to conduct student orientations | Resident Director/OIA Specialist | Throughout semester |
| Required health & safety training - Resident Directors attend in-person Global Health & Safety Training | Resident Director | Date options emailed by Global Heath & Safety |
| Pre-Travel finances - OIA Specialist to submit Per Diem/GET Card Spend Plan to Program Manager | OIA Specialist | Friday, March 6, 2026 |
| Pre-program finances - RD to sign International Acknowledgement via WorkDay and PCard MOU via DocuSign | Resident Director | When email notifications are received |
| Financial training - RD to complete "Global Education Finance 101" on BuckeyeLearn (for the ability to carry a GET Card or receive a cash advance) | Resident Director | Friday, March 6, 2026 |
| Final itinerary walkthrough - Resident Director and Specialist meet with land provider for the final itinerary review | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Pre-departure handoff - RD and Specialist meet for final preparation | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Post-travel expense report - RD to submit expense report in Workday for GET Card usage (or cash advance) | Resident Director | Within 7 days of program end |
| Personal expense report - RD to submit expense report in Workday for reimbursements (personal funds used or per diem) | Resident Director | Within 60 days of program end |
Autumn 2026 / Winter Break 2026
| Activity | Responsible Party | Deadline |
|---|---|---|
| New Program - Global Education liaison submits new program proposal to OIA. If this deadline isn't met, new proposals will be considered on a case-by-case basis | Global Education Liaison | N/A - 2026-2027 New Program Pause |
| Reauthorization - Global Education liaison submits program reauthorization (for programs that have run at any point in the past) to OIA. If this deadline isn't met, late reauthorization proposals will be considered on a case-by-case basis | Global Education Liaison | Friday, January 16, 2026 |
| Daily itinerary, flight dates, RD special requests - Resident Director submits flight dates, final draft of program itinerary, RD requests for accompanying individual, flight deviations, and other special requests to OIA Specialist | Resident Directors (RD) | Friday, February 6, 2026 |
| Group airfare - OIA Specialist submits request to Program Manager for group air specifications (as needed) | OIA Specialist | Friday, February 13, 2026 |
| Bid process - OIA Specialist submits request for land packages to Program Manager (as needed) | OIA Specialist | Friday, February 27, 2026 |
| Program fee - OIA Specialist submits budget to Program Manager | OIA Specialist | Monday, April 20, 2026 |
| Recruiting - Resident Director/OIA Specialist to conduct information sessions and other recruiting methods | Resident Director/OIA Specialist | Spring 2026 |
| Student application deadline | Varies: June 1-June 25, 2026 | |
| Resident Director checklist - Resident Director to complete required PRE-decision items on Global Education profile | Resident Director | Student application deadline |
| Acceptance decisions - OIA Specialist to admit students in globaleducation.osu.edu by this date | OIA Specialist | 5 business days post-deadline |
| Resident Director checklist - Resident Director to complete required POST-decision items on their profile | Resident Director | 30 days post-receipt of Resident Director acceptance letter |
| Students Orientations - Resident Director/OIA Specialist to conduct student orientations | Resident Director/OIA Specialist | Throughout semester |
| Required health & safety training - Resident Directors attend in-person Global Health & Safety Training | Resident Director | Date options emailed by Global Heath & Safety |
| Pre-Travel finances - OIA Specialist to submit Per Diem/GET Card Spend Plan to Program Manager | OIA Specialist | Friday, September 25, 2026 |
| Pre-program finances - RD to sign International Acknowledgement via WorkDay and PCard MOU via DocuSign | Resident Director | When email notifications are received |
| Financial training - RD to complete "Global Education Finance 101" on BuckeyeLearn (for the ability to carry a GET Card or receive a cash advance) | Resident Director | Friday, September 25, 2026 |
| Final itinerary walkthrough - Resident Director and Specialist meet with land provider for the final itinerary review | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Pre-departure handoff - RD and Specialist meet for final preparation | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Post-travel expense report - RD to submit expense report in Workday for GET Card usage (or cash advance) | Resident Director | Within 7 days of program end |
| Personal expense report - RD to submit expense report in Workday for reimbursements (personal funds used or per diem) | Resident Director | Within 60 days of program end |
Spring 2027 / Spring Break 2027
| Activity | Responsible Party | Deadline |
|---|---|---|
| New Program - Global Education liaison submits new program proposal to OIA. If this deadline isn't met, new proposals will be considered on a case-by-case basis | Global Education Liaison | N/A - 2026-2027 New Program Pause |
| Reauthorization - Global Education liaison submits program reauthorization (for programs that have run at any point in the past) to OIA. If this deadline isn't met, late reauthorization proposals will be considered on a case-by-case basis | Global Education Liaison | Friday, April 3, 2026 |
| Daily itinerary, flight dates, RD special requests - Resident Director submits flight dates, final draft of program itinerary, RD requests for accompanying individual, flight deviations, and other special requests to OIA Specialist | Resident Directors (RD) | Friday, May 1, 2026 |
| Group airfare - OIA Specialist submits request to Program Manager for group air specifications (as needed) | OIA Specialist | Friday, May 8, 2026 |
| Bid process - OIA Specialist submits request for land packages to Program Manager (as needed) | OIA Specialist | Friday, May 22, 2026 |
| Program fee - OIA Specialist submits budget to Program Manager | OIA Specialist | Monday, August 24, 2026 |
| Recruiting - Resident Director/OIA Specialist to conduct information sessions and other recruiting methods | Resident Director/OIA Specialist | Summer 2026/Autumn 2026 |
| Student application deadline | Varies: October 5-15, 2026 | |
| Resident Director checklist - Resident Director to complete required PRE-decision items on Global Education profile | Resident Director | Student application deadline |
| Acceptance decisions - OIA Specialist to admit students in globaleducation.osu.edu by this date | OIA Specialist | 5 business days post-deadline |
| Resident Director checklist - Resident Director to complete required POST-decision items on their profile | Resident Director | 30 days post-receipt of Resident Director acceptance letter |
| Students Orientations - Resident Director/OIA Specialist to conduct student orientations | Resident Director/OIA Specialist | Throughout semester |
| Required health & safety training - Resident Directors attend in-person Global Health & Safety Training | Resident Director | Date options emailed by Global Heath & Safety |
| Pre-Travel finances - OIA Specialist to submit Per Diem/GET Card Spend Plan to Program Manager | OIA Specialist | Friday, January 1, 2027 |
| Pre-program finances - RD to sign International Acknowledgement via WorkDay and PCard MOU via DocuSign | Resident Director | When email notifications are received |
| Financial training - RD to complete "Global Education Finance 101" on BuckeyeLearn (for the ability to carry a GET Card or receive a cash advance) | Resident Director | Friday, January 1, 2027 |
| Final itinerary walkthrough - Resident Director and Specialist meet with land provider for the final itinerary review | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Pre-departure handoff - RD and Specialist meet for final preparation | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Post-travel expense report - RD to submit expense report in Workday for GET Card usage (or cash advance) | Resident Director | Within 7 days of program end |
| Personal expense report - RD to submit expense report in Workday for reimbursements (personal funds used or per diem) | Resident Director | Within 60 days of program end |
Summer 2027 with first session spring course
| Activity | Responsible Party | Deadline |
|---|---|---|
| New Program - Global Education liaison submits new program proposal to OIA. If this deadline isn't met, new proposals will be considered on a case-by-case basis | Global Education Liaison | N/A - 2026-2027 New Program Pause |
| Reauthorization - Global Education liaison submits program reauthorization (for programs that have run at any point in the past) to OIA. If this deadline isn't met, late reauthorization proposals will be considered on a case-by-case basis | Global Education Liaison | Friday, June 26, 2026 |
| Daily itinerary, flight dates, RD special requests - Resident Director submits flight dates, final draft of program itinerary, RD requests for accompanying individual, flight deviations, and other special requests to OIA Specialist | Resident Directors (RD) | Friday, July 24, 2026 |
| Group airfare - OIA Specialist submits request to Program Manager for group air specifications (as needed) | OIA Specialist | Friday, July 31, 2026 |
| Bid process - OIA Specialist submits request for land packages to Program Manager (as needed) | OIA Specialist | Friday, August 14, 2026 |
| Program fee - OIA Specialist submits budget to Program Manager | OIA Specialist | Monday, August 24, 2026 |
| Recruiting - Resident Director/OIA Specialist to conduct information sessions and other recruiting methods | Resident Director/OIA Specialist | Summer 2026/Autumn 2026 |
| Student application deadline | Varies: October 5-15, 2026 | |
| Resident Director checklist - Resident Director to complete required PRE-decision items on Global Education profile | Resident Director | Student application deadline |
| Acceptance decisions - OIA Specialist to admit students in globaleducation.osu.edu by this date | OIA Specialist | 5 business days post-deadline |
| Resident Director checklist - Resident Director to complete required POST-decision items on their profile | Resident Director | 30 days post-receipt of Resident Director acceptance letter |
| Students Orientations - Resident Director/OIA Specialist to conduct student orientations | Resident Director/OIA Specialist | Throughout semester |
| Required health & safety training - Resident Directors attend in-person Global Health & Safety Training | Resident Director | Date options emailed by Global Heath & Safety |
| Pre-Travel finances - OIA Specialist to submit Per Diem/GET Card Spend Plan to Program Manager | OIA Specialist | Friday, February 12, 2027 |
| Pre-program finances - RD to sign International Acknowledgement via WorkDay and PCard MOU via DocuSign | Resident Director | When email notifications are received |
| Financial training - RD to complete "Global Education Finance 101" on BuckeyeLearn (for the ability to carry a GET Card or receive a cash advance) | Resident Director | Friday, February 12, 2027 |
| Final itinerary walkthrough - Resident Director and Specialist meet with land provider for the final itinerary review | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Pre-departure handoff - RD and Specialist meet for final preparation | Resident Director & OIA Specialist | 1-2 weeks before departure |
| Post-travel expense report - RD to submit expense report in Workday for GET Card usage (or cash advance) | Resident Director | Within 7 days of program end |
| Personal expense report - RD to submit expense report in Workday for reimbursements (personal funds used or per diem) | Resident Director | Within 60 days of program end |