Steps to Obtain a Cash Advance

Source: https://oia.osu.edu/global-education/planning-program/current-resident-director-information/faculty-led-program-1 Parent: https://oia.osu.edu/global-education/getting-started

The university-required procedure for obtaining a cash advance via direct deposit is a one to three week, multi step process involving internal offices and the university's bank. \

1. Training (30-60 minutes)

• Resident director completes “Global Education Finance 101” training in BuckeyeLearn
• Must score 100% on the quiz at the end of the training
• Must complete training for steps three through six to happen

2. Spend plan (10 business days)

• Program specialist creates spend plan (list of approved program expenses)
• Office of International Affairs (OIA) program manager and Office of Academic Affairs (OAA) Business Services and Finance reviews

3. Spend authorization creation (three to seven business days)

• OAA Business Services created individual spend authorization for each resident director requesting a cash advance
• Depending on the semester, there are 10 to 100+ resident directors traveling and requiring funds

4. Acknowledgement of Understanding form

• Workday sends resident director notification for university-required International Acknowledgement of Understanding form
• A cash advance cannot be initiated until resident director signs forms in Workday

5. Spend authorization approvals (three to five business days)

• Resident director must approve spend authorization in Workday
• Spend authorization is routed through multiple offices

6. Deposit

• The university bank deposits cash advance as a direct deposit into resident director bank account (same account as payroll direct deposit)

7. Upon completion of the program

• Resident director expense report must be submitted in Workday within 30 days to reconcile cash advance
• Contact globaledbusops@osu.edu to discuss how to return unused funds (must be in USD)