# Establishing a Cooperative Agreement

**Source**: http://www.ufic.ufl.edu/Agreements-CoopProcedures.html
**Parent**: http://www.ufic.ufl.edu/OpenDoorsEVS2008.html

Please follow the steps below to establish a cooperative agreement:

|  |  |
| --- | --- |
| NEGOTIATE AGREEMENT | - Based on the agreement template (available on this website), the UF academic manager negotiates the terms of the agreement with the partner institution.    *\* All agreements must be "for the benefit" of a specific college/department at UF. Agreements are typically not university-wide but between two colleges / departments.* |
| COLLEGE APPROVAL OF AGREEMENT | - Academic manager prepares the Letter of Approval based on the template (available on our website). - Academic manager submits the Letter of Approval with the agreement to the UF Department Chair & College Dean to obtain their approval and signatures. |
| SUBMISSION OF AGREEMENT | Academic manager submits to UFIC:  - The Letter of Approval and agreement signed by Dept. Chair & College Dean. - An outline of proposed activites to be carried out under the agreement. - Translated Agreement and the notarized Affidavit of Translation (dual-language agreements only). - Attachment A to include the contact information for both parties. |
| SIGNATURE OF AGREEMENT | - The Dean of the UF International Center signs two original agreements on behalf of UF President, so that each institution may have an original on file. - UFIC sends two original signed agreements to the partner institution for signatures. - The partner institution signs both original copies of the agreement, returns one to UFIC, and retains one for its files. |
| AGREEMENT ACTIVATION | - Upon receipt by UFIC of the fully-executed agreement from the partner institution, the agreement is activated and an electronic copy is forwarded to the academic manager. - UFIC stores legal original of the agreement for UF reference and includes it on UFIC website listing. |

If you have question or require more information, contact Susanne Hill at 352-273-1500 or [shill@ufic.ufl.edu](mailto:shill@ufic.ufl.edu).