# Establishing a Reciprocal (Student Exchange) Agreement

**Source**: https://ufic.ufl.edu/Agreements-RecipProcedures.html
**Parent**: https://ufic.ufl.edu/

Please follow the steps below to establish a reciprocal agreement:

|  |  |
| --- | --- |
| NEGOTIATE AGREEMENT | - Based on the agreement template (available on this website), the UF academic manager negotiates the terms of the agreement with the partner institution.    *\* All agreements must be "for the benefit" of a specific college at UF. Agreements are typically not university-wide but between two colleges.*  - An electronic copy of the draft agreement must be sent to Susanne Hill at [shill@ufic.ufl.edu](mailto:shill@ufic.ufl.edu) for review before any further steps can be completed. |
| COLLEGE APPROVAL OF AGREEMENT | - The academic manager prepares the Letter of Approval based on the template (available on our website). - The academic manager submits the Letter of Approval along with the agreement to his/her UF Department Chair & College Dean to obtain their approval signatures. |
| SUBMISSION OF AGREEMENT | The academic manager submits to UFIC the following:  - The Letter of Approval and agreement signed by the Dept. Chair & College Dean. - Attachment A to include the contact information for both parties. - A list of pre-approved courses from the host institution along with UF course equivalencies. |
| SIGNATURE OF AGREEMENT | - The Dean of the UF International Center signs two original agreements on behalf of the UF President. - UFIC sends two original signed agreements to the partner institution for signatures. - The partner institution signs both original copies of the agreement, returns one to UFIC, and retains one for its files. |
| AGREEMENT ACTIVATION | - Upon receipt by UFIC of the fully-executed agreement from the partner institution, the agreement is activated and an electronic copy is forwarded to the academic manager. - UFIC stores legal original of the agreement for UF reference and includes it on UFIC website listing. |

If you have question or require more information, contact Susanne Hill at 352-273-1500 or [shill@ufic.ufl.edu](mailto:shill@ufic.ufl.edu).