# GDPR Information for Research
**Source**: https://www.ncl.ac.uk/research/research-governance/ethics/gdpr/
**Parent**: https://www.ncl.ac.uk/undergraduate/
- [Careers](https://www.ncl.ac.uk/careers/)
- [Library](https://www.ncl.ac.uk/library/)
- [Current Students](https://www.ncl.ac.uk/students/)
- [Staff](https://www.ncl.ac.uk/staffandstudents/)
- [News & Press](https://www.ncl.ac.uk/press/)
- [Events](https://www.ncl.ac.uk/university-events/)
- [Contact](https://www.ncl.ac.uk/who-we-are/contact/)
[Logo](https://www.ncl.ac.uk/ "Newcastle University")
- [Who we Are](https://www.ncl.ac.uk/who-we-are/)
[Who we Are](https://www.ncl.ac.uk/who-we-are/)
- [Excellence and impact](https://www.ncl.ac.uk/who-we-are/excellence-impact/)
- [Research Excellence](https://www.ncl.ac.uk/who-we-are/excellence-impact/research-excellence/)
- [Teaching and Student Experience](https://www.ncl.ac.uk/who-we-are/excellence-impact/teaching-and-experience/)
- [Graduate Employability](https://www.ncl.ac.uk/who-we-are/excellence-impact/employability/)
- [League Tables and Rankings](https://www.ncl.ac.uk/who-we-are/excellence-impact/rankings/)
- [Our Strengths](https://www.ncl.ac.uk/who-we-are/excellence-impact/strengths/)
- [Engagement and Place](https://www.ncl.ac.uk/who-we-are/excellence-impact/engagement/)
- [Research Strategy](https://www.ncl.ac.uk/who-we-are/excellence-impact/research-strategy/)
- [Education Strategy](https://www.ncl.ac.uk/who-we-are/excellence-impact/education-strategy/)
- [Social and Environmental Justice](https://www.ncl.ac.uk/who-we-are/social-environmental-justice/)
- [Social Justice](https://www.ncl.ac.uk/who-we-are/social-environmental-justice/social-justice/)
- [Sustainability](https://www.ncl.ac.uk/sustainability/)
- [University of Sanctuary](https://www.ncl.ac.uk/who-we-are/social-environmental-justice/sanctuary/)
- [Our Campuses](https://www.ncl.ac.uk/who-we-are/our-campuses/)
- [Faculties, Schools and Research Units](https://www.ncl.ac.uk/who-we-are/our-campuses/faculties-schools-research/)
- [Newcastle Campus](https://www.ncl.ac.uk/who-we-are/our-campuses/newcastle-campus/)
- [NUMed Malaysia](https://www.ncl.ac.uk/numed/)
- [Singapore Campus](https://www.ncl.ac.uk/singapore/)
- [Our People](https://www.ncl.ac.uk/who-we-are/people/)
- [Global](https://www.ncl.ac.uk/global/)
- [Structure and Governance](https://www.ncl.ac.uk/who-we-are/structure/)
- [Transparency](https://www.ncl.ac.uk/who-we-are/structure/transparency/)
- [Office for Students Transparency Data](https://www.ncl.ac.uk/who-we-are/structure/transparency-information/)
- [Access and Participation](https://www.ncl.ac.uk/who-we-are/structure/access-and-participation/)
- [Brand Hub](https://www.ncl.ac.uk/brand-hub/)
- [Deans](https://www.ncl.ac.uk/executive/deans/)
- [Key Dates](https://www.ncl.ac.uk/study/key-dates/)
- [Our Partnerships](https://www.ncl.ac.uk/who-we-are/partnerships/)
- [History of Newcastle University](https://www.ncl.ac.uk/who-we-are/history/)
- [Contact Us](https://www.ncl.ac.uk/who-we-are/contact/)
- [Maps and Directions](https://www.ncl.ac.uk/who-we-are/contact/maps/)
- [Study with Us](https://www.ncl.ac.uk/study/)
[Study with Us](https://www.ncl.ac.uk/study/)
- [Undergraduate](https://www.ncl.ac.uk/undergraduate/)
- [Find a Degree](https://www.ncl.ac.uk/undergraduate/degrees/)
- [Subject Areas](https://www.ncl.ac.uk/undergraduate/subjects/)
- [Applications and Offers](https://www.ncl.ac.uk/undergraduate/applications-offers/)
- [Undergraduate Application Advice](https://www.ncl.ac.uk/undergraduate/applications-offers/application-advice/)
- [Step-by-Step Guide for UK Students](https://www.ncl.ac.uk/undergraduate/applications-offers/uk-students/)
- [Step-by-Step Guide for International and EU Students](https://www.ncl.ac.uk/undergraduate/applications-offers/international/)
- [Applying through UCAS](https://www.ncl.ac.uk/undergraduate/applications-offers/ucas/)
- [Entry Requirements](https://www.ncl.ac.uk/undergraduate/applications-offers/entry-requirements/)
- [A and AS Levels](https://www.ncl.ac.uk/undergraduate/applications-offers/entry-requirements/a-levels/)
- [Personal statements](https://www.ncl.ac.uk/undergraduate/applications-offers/application-advice/write-personal-statement/)
- [Application Decisions](https://www.ncl.ac.uk/undergraduate/applications-offers/decisions/)
- [Access Schemes and Pathway Programmes](https://www.ncl.ac.uk/undergraduate/applications-offers/access-schemes/)
- [PARTNERS](https://www.ncl.ac.uk/partners/)
- [Policies and Procedures](https://www.ncl.ac.uk/undergraduate/applications-offers/policies/)
- [Applicants with Disabilities](https://www.ncl.ac.uk/undergraduate/applications-offers/disabilities/)
- [Mature Applicants](#)
- [Deferred Entry](https://www.ncl.ac.uk/undergraduate/applications-offers/deferred-entry/)
- [Fees and Funding](https://www.ncl.ac.uk/undergraduate/fees-funding/)
- [Scholarships and Bursaries](https://www.ncl.ac.uk/undergraduate/fees-funding/scholarships-bursaries/)
- [Vice-Chancellor's Excellence Scholarships](https://www.ncl.ac.uk/undergraduate/fees-funding/scholarships-bursaries/vc-excellence/)
- [Vice-Chancellor’s EU Scholarships – Undergraduate](https://www.ncl.ac.uk/undergraduate/fees-funding/scholarships-bursaries/vc-undergraduate-eu/)
- [Vice-Chancellor's International Scholarships](https://www.ncl.ac.uk/undergraduate/fees-funding/scholarships-bursaries/vc-international/)
- [International Foundation Scholarships](#)
- [International Family Discounts](https://www.ncl.ac.uk/undergraduate/fees-funding/scholarships-bursaries/international-family-discounts/)
- [Opportunity Scholarships](https://www.ncl.ac.uk/undergraduate/fees-funding/scholarships-bursaries/opportunity-scholarships/)
- [Subject Scholarships](https://www.ncl.ac.uk/undergraduate/fees-funding/scholarships-bursaries/subject-scholarships/)
- [Sports Scholarships](https://www.ncl.ac.uk/sport/performance/scholarships/)
- [St Nicholas’ Educational Trust Scholarship](https://www.ncl.ac.uk/undergraduate/fees-funding/scholarships-bursaries/st-nicholas/)
- [NU Sanctuary Scholarships](https://www.ncl.ac.uk/undergraduate/fees-funding/scholarships-bursaries/sanctuary/)
- [Tuition Fees and Costs](https://www.ncl.ac.uk/undergraduate/fees-funding/tuition-fees/)
- [Additional Costs](https://www.ncl.ac.uk/undergraduate/fees-funding/tuition-fees/additional-costs/)
- [Student Loans](https://www.ncl.ac.uk/undergraduate/fees-funding/student-loans/)
- [International Student Finance](https://www.ncl.ac.uk/undergraduate/fees-funding/international-students/)
- [Global Scholarships](https://www.ncl.ac.uk/study/global-scholarships/)
- [Undergraduate Open Days](https://www.ncl.ac.uk/study/meet/undergraduate-open-day/)
- [Sign up and Discover](https://www.ncl.ac.uk/undergraduate/your-future/)
- [School and College Outreach](https://www.ncl.ac.uk/schools/)
- [Information for Parents and Supporters](https://www.ncl.ac.uk/parents/)
- [Request a Prospectus](https://www.ncl.ac.uk/study/prospectus-request/)
- [Chat to Our Students](https://www.ncl.ac.uk/study/chat-to-students/)
- [Postgraduate Taught](https://www.ncl.ac.uk/postgraduate/)
- [Find a Degree](https://www.ncl.ac.uk/postgraduate/degrees/)
- [Why Choose Newcastle?](https://www.ncl.ac.uk/postgraduate/why-newcastle/)
- [Your Study Options](https://www.ncl.ac.uk/postgraduate/flexible-study/)
- [Qualifications Explained](https://www.ncl.ac.uk/postgraduate/qualifications/)
- [Fees & Funding](https://www.ncl.ac.uk/postgraduate/fees-funding/)
- [Search for Funding](https://www.ncl.ac.uk/postgraduate/fees-funding/search-funding/)
- [Funding Your Studies](https://www.ncl.ac.uk/postgraduate/fees-funding/funding-your-study/)
- [Global Scholarships](https://www.ncl.ac.uk/study/global-scholarships/)
- [Applications & Offers](https://www.ncl.ac.uk/postgraduate/applications-offers/)
- [Application Help](https://www.ncl.ac.uk/postgraduate/applications-offers/application-help/)
- [Advice & Resources](https://www.ncl.ac.uk/postgraduate/applications-offers/advice-resources/)
- [Your Offer Guide](https://www.ncl.ac.uk/postgraduate/applications-offers/offer-guide/)
- [Postgraduate Open Days](https://www.ncl.ac.uk/postgraduate/meet-us-open-days/)
- [Chat to Our Students](https://www.ncl.ac.uk/study/chat-to-students/)
- [Postgraduate Research](https://www.ncl.ac.uk/postgraduate-research/)
- [Find a Degree](https://www.ncl.ac.uk/postgraduate/degrees/)
- [Why Choose Newcastle?](https://www.ncl.ac.uk/postgraduate/why-newcastle/)
- [Qualifications Explained](https://www.ncl.ac.uk/postgraduate/qualifications/)
- [Research at Newcastle](https://www.ncl.ac.uk/postgraduate-research/our-research/)
- [Is a PhD for me?](https://www.ncl.ac.uk/postgraduate-research/is-a-phd-for-me/)
- [Fees and Funding](https://www.ncl.ac.uk/postgraduate-research/fees-and-funding/)
- [How to Apply](https://www.ncl.ac.uk/postgraduate-research/how-to-apply/)
- [How to apply for Studentships](https://www.ncl.ac.uk/postgraduate-research/how-to-apply/studentships/)
- [How to Propose your Research](https://www.ncl.ac.uk/postgraduate-research/how-to-apply/research-proposal/)
- [How to Write a Research Proposal](https://www.ncl.ac.uk/postgraduate-research/how-to-apply/research-proposal/writing-a-proposal/)
- [Occasional Students](https://www.ncl.ac.uk/postgraduate-research/how-to-apply/occasional-students/)
- [Student Support](https://www.ncl.ac.uk/postgraduate-research/support/)
- [Careers](https://www.ncl.ac.uk/postgraduate-research/support/careers/)
- [Our Doctoral College](https://www.ncl.ac.uk/postgraduate-research/doctoral-college/)
- [Postgraduate Open Days](https://www.ncl.ac.uk/postgraduate/meet-us-open-days/)
- [Chat to Our Students](https://www.ncl.ac.uk/study/chat-to-students/)
- [Global Scholarships](https://www.ncl.ac.uk/study/global-scholarships/)
- [Distance Learning](https://www.ncl.ac.uk/study/distance-learning/)
- [Continuing Professional Development (CPD)](https://www.ncl.ac.uk/study/cpd/)
- [Why Choose Newcastle University?](https://www.ncl.ac.uk/study/why-newcastle/)
- [Our Campus](https://www.ncl.ac.uk/study/campus/)
- [Libraries](https://www.ncl.ac.uk/study/campus/library/)
- [IT](https://www.ncl.ac.uk/study/campus/it/)
- [Study Support](https://www.ncl.ac.uk/study/campus/study-support/)
- [Sport](https://www.ncl.ac.uk/sport/facilities/)
- [Campus Tours](https://www.ncl.ac.uk/study/meet/campus-tours/)
- [Student Safety](https://www.ncl.ac.uk/study/campus/student-safety/)
- [Student Life](https://www.ncl.ac.uk/study/student-life/)
- [Life in Newcastle](https://www.ncl.ac.uk/study/student-life/life-in-newcastle/)
- [City Suburbs](https://www.ncl.ac.uk/study/student-life/life-in-newcastle/city-suburbs/)
- [Sports and Fitness](https://www.ncl.ac.uk/study/student-life/life-in-newcastle/sports-fitness/)
- [Food and Drink](https://www.ncl.ac.uk/study/student-life/life-in-newcastle/food-drink/)
- [Local Services](https://www.ncl.ac.uk/study/student-life/life-in-newcastle/local-services/)
- [Things to do](https://www.ncl.ac.uk/study/student-life/life-in-newcastle/things-to-do/)
- [Our North East Region](https://www.ncl.ac.uk/study/student-life/north-east/)
- [Cost of Living](https://www.ncl.ac.uk/study/student-life/cost/)
- [Support and Wellbeing](https://www.ncl.ac.uk/wellbeing/)
- [Teaching and Learning](https://www.ncl.ac.uk/study/student-life/teaching-learning/)
- [Student Stories](https://www.ncl.ac.uk/study/student-stories/)
- [Chat to Our Students](https://www.ncl.ac.uk/study/chat-to-students/)
- [Student Blog - Belong](https://belong.ncl.ac.uk/blog)
- [Accommodation](https://www.ncl.ac.uk/accommodation/)
- [Our Accommodation](https://www.ncl.ac.uk/accommodation/university/)
- [Accommodation Types](https://www.ncl.ac.uk/accommodation/university/types/)
- [Types of Rooms](https://www.ncl.ac.uk/accommodation/university/types/our-rooms/)
- [Accessible accommodation](https://www.ncl.ac.uk/accommodation/university/accessible-accommodation/)
- [Staff and Visitors](https://www.ncl.ac.uk/accommodation/university/staff-and-visitors/)
- [Bedrooms we offer](https://www.ncl.ac.uk/accommodation/university/staff-and-visitors/bedrooms-we-offer/)
- [Booking](https://www.ncl.ac.uk/accommodation/university/staff-and-visitors/booking-staff/)
- [Applying for Accommodation](https://www.ncl.ac.uk/accommodation/applying-for-accommodation/)
- [Accommodation Guarantee](https://www.ncl.ac.uk/accommodation/applying-for-accommodation/accommodation-guarantee/)
- [Applying for Undergraduate Accommodation](https://www.ncl.ac.uk/accommodation/applying-for-accommodation/applying-for-undergraduate-accommodation/)
- [Applying for Postgraduate Accommodation](https://www.ncl.ac.uk/accommodation/applying-for-accommodation/applying-for-postgraduate-accommodation/)
- [Applying for Accessible Accommodation](https://www.ncl.ac.uk/accommodation/applying-for-accommodation/applying-for-accessible-accommodation/)
- [Part Year Student Accommodation](https://www.ncl.ac.uk/accommodation/applying-for-accommodation/part-year-student-accommodation/)
- [Clearing and Insurance](https://www.ncl.ac.uk/accommodation/applying-for-accommodation/clearing/)
- [Living with Us](https://www.ncl.ac.uk/accommodation/living-with-us/)
- [Safety and Security](https://www.ncl.ac.uk/accommodation/living-with-us/safety-and-security/)
- [Moving In](https://www.ncl.ac.uk/accommodation/living-with-us/moving-in/)
- [Leaving Us](https://www.ncl.ac.uk/accommodation/living-with-us/leaving-us/)
- [Returning Next Year](https://www.ncl.ac.uk/accommodation/living-with-us/leaving-us/returning-next-year/)
- [Extending Your Stay](https://www.ncl.ac.uk/accommodation/living-with-us/leaving-us/extending-your-stay/)
- [Room Changes](https://www.ncl.ac.uk/accommodation/living-with-us/room-changes/)
- [Current Residents](https://www.ncl.ac.uk/accommodation/living-with-us/current-residents/)
- [Insurance](https://www.ncl.ac.uk/accommodation/living-with-us/current-residents/insurance/)
- [Parking & Bicycle Storage](https://www.ncl.ac.uk/accommodation/living-with-us/current-residents/parking-bicycle-storage/)
- [Post and Parcels](https://www.ncl.ac.uk/accommodation/living-with-us/current-residents/post-and-parcels/)
- [Guest Visitors and Going Away](https://www.ncl.ac.uk/accommodation/living-with-us/current-residents/visitors-and-going-away/)
- [Energy & Recycling](https://www.ncl.ac.uk/accommodation/living-with-us/current-residents/energy-and-recycling/)
- [ResLife](https://www.ncl.ac.uk/accommodation/living-with-us/student-experience/reslife/)
- [ResLife Find a Flatmate](https://www.ncl.ac.uk/accommodation/living-with-us/student-experience/find-a-flatmate/)
- [Your ResLife Team](https://www.ncl.ac.uk/accommodation/living-with-us/student-experience/reslife/)
- [Student Support](https://www.ncl.ac.uk/accommodation/living-with-us/)
- [Policies](https://www.ncl.ac.uk/accommodation/living-with-us/policy/)
- [Accommodation Payments](https://www.ncl.ac.uk/accommodation/payments/)
- [Payment Methods](https://www.ncl.ac.uk/accommodation/payments/payment-methods/)
- [Payment Schedules](https://www.ncl.ac.uk/accommodation/payments/payment-schedules/)
- [Managed Partnerships](https://www.ncl.ac.uk/accommodation/payments/managed-partnerships/)
- [Rent Adjustments](https://www.ncl.ac.uk/accommodation/payments/rent-adjustments/)
- [Contact Us](https://www.ncl.ac.uk/accommodation/contact-us/)
- [Student Village Receptions](https://www.ncl.ac.uk/accommodation/contact-us/-student-village-receptions/)
- [Your Accommodation Team](https://www.ncl.ac.uk/accommodation/contact-us/accommodation-team/)
- [Report a Fault](https://www.ncl.ac.uk/accommodation/contact-us/report-fault/)
- [Feedback and Complaints](https://www.ncl.ac.uk/accommodation/contact-us/feedback-complaints/)
- [Internet Connection](https://www.ncl.ac.uk/accommodation/contact-us/internet-connection/)
- [Your Future](https://www.ncl.ac.uk/study/your-future/)
- [Work Placements](https://www.ncl.ac.uk/study/your-future/work-placement/)
- [Careers Service](https://www.ncl.ac.uk/careers/)
- [About the Careers Service](https://www.ncl.ac.uk/careers/about/)
- [Careers Service Events](https://www.ncl.ac.uk/careers/events/)
- [Work for Yourself](https://www.ncl.ac.uk/careers/startup/)
- [Career Planning](https://www.ncl.ac.uk/careers/explore-your-options/career-planning/)
- [Careers Modules](https://www.ncl.ac.uk/careers/skills-and-experience/career-modules/)
- [Making Applications](https://www.ncl.ac.uk/careers/making-applications/)
- [Interviews, Tests & Assessment Centres](https://www.ncl.ac.uk/careers/making-applications/interviews-assessments/)
- [Internships, Placements & Shadowing](https://www.ncl.ac.uk/careers/skills-and-experience/internships-placements-shadowing/)
- [Finding Jobs](https://www.ncl.ac.uk/careers/find-jobs/)
- [Handling Job Offers](https://www.ncl.ac.uk/careers/making-applications/job-offers/)
- [Researching Employers](https://www.ncl.ac.uk/careers/find-jobs/researching-employers/)
- [Making Contacts](https://www.ncl.ac.uk/careers/explore-your-options/making-contacts/)
- [Further Study](https://www.ncl.ac.uk/careers/explore-your-options/further-study/)
- [Awards, Competitions & Project Funding](https://www.ncl.ac.uk/careers/skills-and-experience/awards-competitions-funding/)
- [Volunteering](https://www.ncl.ac.uk/careers/skills-and-experience/volunteering/)
- [Boost Your CV](https://www.ncl.ac.uk/study/your-future/boost-your-cv/)
- [Defence Technical Undergraduate Scheme (DTUS)](#)
- [Meet Us](https://www.ncl.ac.uk/study/meet/)
- [Getting Here](https://www.ncl.ac.uk/study/meet/travel/)
- [Undergraduate Open Days](https://www.ncl.ac.uk/study/meet/undergraduate-open-day/)
- [Undergraduate Virtual Event](#)
- [Undergraduate Offer Holder Days](https://www.ncl.ac.uk/study/meet/undergraduate-offer-holders/)
- [Undergraduate Pop Up Event London](https://www.ncl.ac.uk/study/meet/pop-up-events/)
- [Campus Tours](https://www.ncl.ac.uk/study/meet/campus-tours/)
- [Self-Guided Campus Tours](https://www.ncl.ac.uk/study/meet/self-guided/)
- [Postgraduate Open Days](https://www.ncl.ac.uk/postgraduate/meet-us-open-days/)
- [Postgraduate Schools & Supervisors](https://www.ncl.ac.uk/study/meet/schools-institutes-supervisors/)
- [International Students](https://www.ncl.ac.uk/international/)
- [Find your Country/Region](https://www.ncl.ac.uk/international/country/)
- [International Student Experience](https://www.ncl.ac.uk/international/experience/)
- [Fees and Funding](https://www.ncl.ac.uk/international/fees-funding/)
- [English Language Requirements](https://www.ncl.ac.uk/international/language/)
- [Visa and Immigration](https://www.ncl.ac.uk/student-progress/visa/)
- [Chat to Our Students](https://www.ncl.ac.uk/study/chat-to-students/)
- [International Pathway Courses](https://www.ncl.ac.uk/study/international-pathway-courses/)
- [Newcastle University International Study Centre](https://www.nclisc.com/en)
- [Student Exchange and Study Abroad](https://www.ncl.ac.uk/mobility/)
- [Request a Prospectus](https://www.ncl.ac.uk/study/prospectus-request/)
- [Key Dates](https://www.ncl.ac.uk/study/key-dates/)
- [Contact Us](https://www.ncl.ac.uk/study/contact/)
- [Your Academic Experience](https://www.ncl.ac.uk/study/experience/)
- [Our Research](https://www.ncl.ac.uk/research/)
[Our Research](https://www.ncl.ac.uk/research/)
- [Research Impact](https://www.ncl.ac.uk/research/impact/)
- [Research Strengths](https://www.ncl.ac.uk/who-we-are/excellence-impact/strengths/)
- [Centres of Research Excellence](https://www.ncl.ac.uk/who-we-are/excellence-impact/research-strategy/nucores/)
- [Centre for Ageing](https://www.ncl.ac.uk/ageing/)
- [Centre for AI Safety](https://www.ncl.ac.uk/ai-safety/)
- [Centre for Behaviour](https://www.ncl.ac.uk/behaviour/)
- [Centre for Biomedical Engineering](https://www.ncl.ac.uk/biomedical-engineering/)
- [Centre for Cancer](https://www.ncl.ac.uk/cancer/)
- [Centre for Children and Youth](https://www.ncl.ac.uk/children-youth/)
- [Centre for Climate and Environmental Resilience](https://www.ncl.ac.uk/environmental-climate-resilience/)
- [Centre for Cyber Security and Resilience](https://www.ncl.ac.uk/research/cyber-security-resilience/)
- [Centre for Data Science and AI](https://www.ncl.ac.uk/data-science-ai/)
- [Centre for Energy](https://www.ncl.ac.uk/energy/)
- [Centre for Healthier Lives](https://www.ncl.ac.uk/healthier-lives/)
- [Centre for Heritage](https://www.ncl.ac.uk/heritage/)
- [Centre for Industrial Biotechnology](https://www.ncl.ac.uk/industrial-biotechnology/)
- [Centre for Landscape](https://www.ncl.ac.uk/landscape/)
- [Centre for Mobility and Transport](https://www.ncl.ac.uk/mobility-transport/)
- [Centre for Rare Disease](https://www.ncl.ac.uk/rare-diseases/)
- [Centre for Researching Cities](https://www.ncl.ac.uk/cities/)
- [Centre for Transformative Neuroscience](https://www.ncl.ac.uk/transformative-neuroscience/)
- [Centre for Water](https://www.ncl.ac.uk/water/)
- [Research Culture](https://www.ncl.ac.uk/research/culture/)
- [Research Culture Action Plan](https://www.ncl.ac.uk/research/culture/plan/)
- [Working Together on Research Culture](https://www.ncl.ac.uk/research/culture/working-together/)
- [Doctoral College](https://www.ncl.ac.uk/doctoral-college/)
- [Global Challenges Academy](https://www.ncl.ac.uk/sustainability/global-challenges/)
- [Global Partnerships](https://www.ncl.ac.uk/sustainability/global-challenges/global-partnerships/)
- [Let's Work Together](https://www.ncl.ac.uk/sustainability/global-challenges/work-together/)
- [Research Excellence Framework (REF) 2021](https://www.ncl.ac.uk/ref-2021/)
- [Research Directory](https://www.ncl.ac.uk/research/directory/)
- [Research Governance](https://www.ncl.ac.uk/research/research-governance/)
- [Research Integrity](https://www.ncl.ac.uk/research/research-governance/research-integrity/)
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Where research involves using personal data, under the General Data Protection Regulation (GDPR) participants must be informed of the following:
- the identity and contact details of the controller and the data protection officer
- the purpose of the processing and the lawful basis for the processing
- the categories of personal data that will be collected
- the recipients of the personal data
- details of any transfers to countries outside the European Economic Area (EEA) and safeguards
- the retention period for the data
- the participant's data rights
- the contact details for lodging a complaint
The above information should be provided within the Participant Information Sheet
If you have any questions, or require further information, please contact [rec-man@ncl.ac.uk](mailto:rec-man@ncl.ac.uk).
Information for researchers
Under GDPR, as of 25th May 2018, you will need to ensure participants are provided with the information required under GDPR if you collect any new personal data, or if you process any personal data already collected.
**New studies that were not submitted for ethical approval before 25 May 2018**
You will need to ensure that the Participant Information Sheet(s) include the required information.
**Studies approved before 25 May 2018 and where new participants are being recruited after 25 May 2018**
You will need to provide new participants with the required information, either as a separate document or by updating the Participant Information Sheet. You should ensure that the separate document or the revised Participant Information Sheet is versioned and dated, and you should record that the amendment to the study document is non-substantial and non-notifiable.
**Studies approved before 25 May 2018 and where existing participants are still in the study after 25 May 2018**
As participants are still in the study, if personal data is still being collected, you should provide participants with the required information, as a separate document, when data is next collected from them, or sooner if possible.
#### **Example information**
Where Newcastle University is the sponsor, you should provide your participants with the following information, where this accurately represents how you are using personal data in your research study.
Where the information below does not accurately reflect how you are using personal data information, you will need to revise the information accordingly. Please contact [res.policy@ncl.ac.uk](mailto:res.policy@ncl.ac.uk%20) for further information.
Newcastle University will be using information from you [and/or your medical records] in order to undertake this research study and will act as the data controller for this study. This means that Newcastle University is responsible for looking after your information and using it properly. When we use personally-identifiable information from people who have agreed to take part in research, we ensure that it is in the public interest. Your rights to access, change or move your information are limited, as Newcastle University needs to manage your information in specific ways in order for the research to be reliable and accurate. If you withdraw from the study, Newcastle University will keep the information about you that has already been obtained. To safeguard your rights, the minimum personally-identifiable information will be used. You can find out more about how Newcastle University uses your information at <https://www.ncl.ac.uk/data.protection/dataprotectionpolicy/privacynotice/> and/or by contacting Newcastle University’s Data Protection Officer (Maureen Wilkinson, [rec-man@ncl.ac.uk](mailto:rec-man@ncl.ac.uk)).
We will use your name and contact details [insert details applicable e.g. telephone number, address] to contact you about the research study. We will use [insert other identifiers e.g. date of birth] in order to [insert reason for processing]. Individuals at Newcastle University may look at your research data to check the accuracy of the research study. The only individuals at Newcastle University who will have access to information that identifies you will be individuals who need to contact you to [insert reason] or audit the data collection process.
If you agree to take part in the research study, information provided by you may be shared with researchers running other research studies at Newcastle University and in other organisations. These organisations may be universities, [and insert as applicable e.g. NHS organisations]. Your information will only be used by organisations and researchers to conduct research.
**And**
**Either**: This information will not identify you and will not be combined with other information in a way that could identify you. The information will only be used for the purpose research, and cannot be used to contact you. It will not be used to make decisions about future services available to you.
**OR**: Your information could be used for research and could be combined with information about you from other sources held by researchers, the NHS or government. Where this information could identify you, the information will be held securely with strict arrangements about who can access the information. The information will only be used for the purpose of research, or to contact you about future opportunities to participate in research. It will not be used to make decisions about future services available to you. Where there is a risk that you can be identified your data will only be used in research that has been independently reviewed by an ethics committee.
Where the NHS is the sponsor, please see the [HRA website](https://www.hra.nhs.uk/planning-and-improving-research/policies-standards-legislation/data-protection-and-information-governance/gdpr-guidance/templates/transparency-wording-nhs-organisations/) for information and/or contact the [Newcastle Joint Research Office](https://newcastlejro.com/).
Information for participants
As a university, we use personally-identifiable information to conduct research. When we use personally-identifiable information from people who have agreed to take part in research, we ensure that it is in the public interest. This means that when you agree to take part in a research study, we will use your data in the ways needed to conduct and analyse the research study. Your right to access, change or move your information are limited, as we need to manage your information in specific ways in order for the research to be reliable and accurate. If you withdraw from the study, we will keep the information about you that we have already obtained. To safeguard your rights, we will use the minimum personally-identifiable information possible.
If you wish to raise a complaint on how we have handled your personal data, you can contact our [Data Protection Officer](mailto:rec-man@ncl.ac.uk) who will investigate the matter. If you are not satisfied with our response or believe we are processing your personal data in a way that is not lawful, you can complain to the [Information Commissioner’s Office (ICO)](https://ico.org.uk/global/contact-us/).