Supervisor Resources
Source: https://cumming.ucalgary.ca/gse/faculty-staff/supervisor-resources Parent: https://cumming.ucalgary.ca/gse
Here you will find links to all forms/resources for your graduate students that are managed by the GSE Office
FGS Supervisor Resources Emergency Student Resources
Supervisory Status
To supervise graduate students you will need supervisory status in the program that you would like your student to be admitted to. Please send a copy of your CV to your graduate program administrator (GPA) to proceed.
GSE Supervision Policy GPA Contact Information
Admissions/Recruitment
Here is information to help you onboard new graduate students and graduate visiting student researchers through the GSE Office. Other students and employment types are handled by other offices and the links are included below as well.
UofC Graduate Students
GSE Explore Programs\ Confirmation of Funding Form (2025-2026)\ Confirmation of Funding Form (2026-2027)\ FGS Admissions Page\ Maintaining Your Supervisory Profile
Graduate Visiting Students (VSR)
GSE VSR Page\ GSE VSR Confirmation of Funding Form\ FGS VSR Page
Other Types of Students/Staff
Undergraduate Researchers\ Undergraduate Visiting Students\ Postdocs\ Research Staff
Scholarships and Funding
Student Payments Page
This page includes links to:\ - Student stipend payment form\ - GSE Funding Policy\ - CSM Funding Calculators\ - Discontinuation of Funding form\ - Leave of Absence Information
Scholarships
This page includes:\ - A list of awards available to CSM graduate students\ - Scholarship and Awards Tools and Resources\ - Link to the FGS Awards and Funding Page\ - Link to the Graduate Awards Database
Scholarships and Financial Support
Graduate Program Awards
Please visit the program page for your student's graduate program to find information on travel awards and other types of funding offered directly through the program.
Program Milestones
By 1 month in program - Student and Supervisor
Graduate Student Checklists (2 forms)\ Optional: CSM Graduate Science Education Generative Artificial Intelligence Guidelines\ Optional: Review the Using GenAI: How Much is Too Much? document
By 1 month in program - Student
Complete CIHR Sex and Gender in Research Module\ Register for Research Integrity Day
Supervisory Committee - Student and Supervisor
Supervisory Committee Set Up Form - By 3 months\ Graduate Supervision Policy (University Calendar)\ Supervisory Committee Meeting Progress Report - First by 6 months, second by 12 months. At least once per year afterwards.\ The completed template plus meeting minutes and committee member approval should be sent to the GPA after every meeting.
By 12 months - Thesis Proposal/Draft Thesis Proposal
MSc Students - Will need to submit a formal thesis proposal that is reviewed and approved by their supervisory committee.\ PhD Students - Will need to submit a draft thesis proposal that is reviewed and approved by their supervisory committee. Please note that this draft is not considered as the formal thesis proposal that is approved during the formal thesis proposal evaluation step of candidacy.\ Note: There is no approval form. Approval can be noted in the supervisory committee meeting documents and the student can send the proposal to their GPA.
Once per year requirements - Student and Supervisor
Annual Progress Report - Each May\ Supervisory Committee Meeting - At least once per year
Once per Year Requirements - Student
Journal Club Presentation\ Research-In-Progress Presentations (excluding MDCH)\ -Information about a student's presentation history will need to be included in the student's Annual Progress Report (APR) each May and can also be noted in the supervisory committee meeting progress report.\ -Graduate programs often don't keep a list of clubs or seminar series. We recommend students connect with the supervisor's affiliated institute(s).\
Other requirements
Courses - MSc recommended to complete courses in year 1. PhD students must complete courses prior to candidacy.\ Candidacy (PhD Only) - see below section.\ Thesis Defense - see below section.\
Optional - MSc to PhD Transfer
Deadlines:\ MDCH- 12 months\ All other programs - 24 months.
Curious about the information your student receives? Please visit the Program Requirements and Milestones Page
Courses
Please check back for more shortly. \ GSE Courses\
Candidacy
GSE Candidacy Information
GSE Candidacy Policy\ GSE Admission to Candidacy Page\ TPE Set Up Form\ Field of Study Topics List\ Field of Study Set Up Form\ FGS Candidacy Page
MDCH Candidacy Information
MDCH Candidacy Policy\ MDCH Candidacy Timeline\ MDCH Candidacy Page\ Proposal Approval Meeting Set up form \ Reading List and Concept Map form \ FOS Questions and Exam Set Up Form \ FGS Candidacy Page
Thesis/Thesis Defense
Thesis
FGS Thesis Page\ MDCH Guidelines for Manuscript Based Thesis.\ MDGI/MDIM/MDMI Guidelines for Manuscript Based Thesis
Thesis Defense/Final Thesis Oral Exam
MSc and PhD Defense Set Up Form\ GSE Defense Page\ GSE Exam Notices\ FGS Defense Page\ Academic Calendar: Thesis Examinations\ Student Accessibility Services