Outgoing Electives Process
Source: https://cumming.ucalgary.ca/pgme/outgoing-electives Parent: https://cumming.ucalgary.ca/pgme/future-trainees
This page includes the following procedures for current U of C trainees intending to complete an outgoing elective or educational experience within Canada and internationally.
Trainees Completing an Elective Within Canada
Trainees intending to complete an elective in another province within Canada are required to complete the following steps below.
More information
• Trainee contacts and arranges elective experience with receiving institution. \ • Minimum 3 months before the desired start date, trainee completes the Outgoing Elective Request - Within Canada Form, located below, which includes confirmed dates of elective, location of elective, preceptor name and contact, and goals and objectives of elective. \ • Trainee provides completed form to Program Director and Program Administrator, requesting approval and sign-off for elective. \ • Program Administrator uploads completed and signed form to PGME SharePoint site for processing.\ \ Trainees intending to complete an elective or an educational experience (conference or seminar) lasting more than 2 weeks in another province within Canada are required to complete the following steps below.
There are only two situations where PGME does not intervene, as these are managed directly by the program:
- Trainees intending to complete an educational experience within Canada lasting less than two weeks managed directly by the residency program.
- Trainees completing an incoming Observerships managed directly by the residency program and Alberta Health Services Medical Education Office (AHS-MEO).
Trainees Completing an Elective or Attending an Educational Experience Internationally
Trainees intending to complete an elective or attend an educational experience (conference/seminar/observership) internationally are required to complete the following steps below. Please note that trainees should begin this process a minimum 6 months prior to the desired departure date.
More information
- International Elective Educational Experience Application and Approval Process.\ Risk Management and Insurance Travel Checklist.\ \ • Trainee contacts and arranges elective/educational experience with receiving institution. \ • Trainee assesses risk level of destination country by visiting UCalgary Risk Management. Please note that travel to countries classified as extreme risk will not be permitted. For inquiries regarding country risk ratings, please contact the Risk Management Team at riskmgmt@ucalgary.ca. \ • Trainee assesses income classification of destination country by visiting the World Bank. \ If destination country is classified as a low or low-middle income country: \ • Trainee must attend the Indigenous, Local and Global Health Office (ILGHO) for extended pre-departure preparation. Please contact the ILGHO at globalhealth@ucalgary.ca. \ • Trainee must comply with additional steps, as outlined by ILGHO. \ • Trainee is required to submit confirmation of registration with Risk Management to pgmeelec@ucalgary.ca. \ • Trainee is required to submit confirmation of approval from Risk Management to pgmeelec@ucalgary.ca.
Completion of both the Travel Waiver and the Travel Checklist are required for travel to a high-risk country. Upload the following completed and scanned documents to the Travel Registration system.
- International Travel Adult Waiver (for optional travel such as conferences) AND
- International Travel Checklist
\ • Trainee reviews international travel requirements and risk management by visiting UCalgary Risk Management.\ • Minimum 6 months before the desired start date, trainee completes the Outgoing Elective/Educational Experience Request - International Form, located below, which includes confirmed dates of elective, location of elective, preceptor name and contact, and goals and objectives of elective. \ • Trainee provides completed form to Program Director and Program Administrator, requesting approval and sign-off for elective. \ • Program Administrator uploads completed and signed form to PGME SharePoint site for processing. \ • Trainee completes all insurance and licensure requirements by Alberta Health Services – Medical Education Office (AHS-MEO) and receiving institution, as appropriate. Trainee must ensure they have medical license coverage throughout their elective. \ • Trainee completes a Risk Management International Travel Waiver. Trainee must comply with all travel steps listed by Risk Management. \ • Trainee registers with the Government of Canada Registration of Canadians Abroad. This allows the Canadian Consulate to contact the trainee in the event of an emergency. Country specific safety information can be found by visiting our partner countries’ pages or Government of Canada Travel advice and advisories by destination. \ • Trainee downloads the SOS International Emergency App for mobile phones. This will give the trainee 24-hour access to telephone advice from a physician and referrals to more than 79,000 global, vetted providers for medical and security situations. The app also provides the trainee with travel information and alerts for each country. \ ▪ Visit International SOS. \ ▪ Download the application. \ ▪ Enter the university's membership number: 27AYCA093142. \ • Please note emergency contacts: \ ▪ International SOS - Phone: 1 (215) 942-8342 (Call Collect). \ ▪ University of Calgary Emergency Security Dispatch (24 hrs/365 days) – Phone: 1-403- 220-5333 (call collect). \ ▪ University of Calgary 24 Hour Emergency Assistance’s email is assist@ucalgary.ca. - Recommended Action - Request a trip briefing from International SOS
PGME will provide approval and sign-off on form and provide a signed copy to the trainee for their records. \ \ **FAILURE TO SUBMIT DOCUMENTS/ OR MEET ALL REQUIREMENTS BY THESE DEADLINES WILL RESULT IN PGME DENYING YOUR ELECTIVE**