Graduate Student Payments
Source: https://cumming.ucalgary.ca/gse/current-students/student-payments Parent: https://cumming.ucalgary.ca/gse
The GSE Office processes the following payments for students enrolled in a CSM graduate program:
- New stipend payment set up\
- Revision to existing payments, including extensions and accounting changes\
- Stop payment requests\
- One-time award payments from a supervisor's project
Student Stipend Payment Form 2025-2026 GSE Funding Policy
Payment Set-Up Process
Deadlines
Complete, correct stipend forms must be received by the 1st of the month in order to set up a payment for that month (ex. Nov 1st for a Nov 25th payment). Please ensure that you have enough time to make corrections if necessary.
Student Stipend Payment Form
To initiate a graduate student stipend payment, a supervisor (or admin, lab coordinator, etc) must complete a Student Stipend Payment Form. Once received, the Scholarship and Stipend Officer will enter the details contained in the request into PeopleSoft for payment.
Payment Set-up Process
The GSE Office uses a Verify – Initiate – Approve method of processing student payments.
- The GSE Office verifies the current enrollment dates and program, payment type and account code accuracy.
- The payment is then initiated by entering the information provided into PeopleSoft.
- The Project Holder is then required to approve the payment online.
Account info:\ PhD - 63015\ MSc - 63020
Student Scholarships and Stipend Payments
Important information for supervisors: The system WILL NOT automatically stop or adjust stipend payments should your student receive external funding and/or an award outside the guaranteed supervisor stipend. It is your responsibility to submit a payment form reflecting any adjustments or stopping the payments as soon as possible.
To check current payment details for your students, send their names and UCID numbers to gseproj@ucalgary.ca.
Student Stipend/Scholarship Disbursement Schedule
Student Stipends and scholarship/award payments are disbursed on the 25th of every month. Payments are received via direct deposit to the student banking account submitted though their Student Centre.
CSM Graduate Student Funding Policy
The GSE Office has implemented a Funding Policy governing the minimum, maximum, and type of funding for students enrolled in a CSM graduate program.
Current Funding Policy
Upcoming Funding Policy
Expired Funding Policies
CSM Funding Calculator
The CSM Funding Calculator was created to facilitate computation of funding amounts and scholarship: stipend ratios given the attendant scholarship/award top-up rules. When using these calculators please enter your totals into the green and blue boxes. All other cells are locked.
Current Funding Calculators
Expired Funding Calculators
Stipend Value Schedule
| Academic Year | 2024-2025 | 2025-2026 | 2026-2027 | ||||
| Status | Program | Minimum | Maximum | Minimum | Maximum | Minimum | Maximum |
| Domestic | MSc | $27,000 | $35,000 | $30,000 | $38,000 | $33,000 | $41,000 |
| PhD | $29,000 | $37,000 | $32,000 | $40,000 | $35,000 | $43,000 | |
| International | MSc | $28,000 | $36,000 | $31,000 | $39,000 | $34,000 | $42,000 |
| PhD | $30,000 | $38,000 | $33,000 | $41,000 | $36,000 | $44,000 |
Effective September 2024 supervisors may not accept any new thesis-based students until all their current CSM-registered students receive the minimum stipend for that academic year.\
Frequently Asked Questions About Student Payments
What's the difference between a stipend and a scholarship?
For the purposes of Cumming School of Medicine graduate students there is no difference. Both are paid as scholarship so are considered T4A income and therefore not eligible for statutory deductions like income tax, employment insurance or worker’s compensation.
STIPEND: Payment of the guaranteed funding provided to graduate students from a supervisor's existing grant. This often occurs until a student is able to apply for/obtain direct funding.
SCHOLARSHIP: Payment of funds awarded to a student by an external granting agency. The majority of these awards are processed by the Faculty of Graduate Studies.
There are very few external awards that are not processed by the Faculty of Graduate Studies. Please make sure to double check with them prior to processing an award payment through Graduate Science Education.
What payment form do I use to pay a graduate student in the CSM?
All graduate student stipend payment requests will be processed using the student stipend payment form via SharePoint (Job Aid):
- Master's student stipend
- Doctorate/PhD student stipend
- One-time award being paid from a supervisor's project (not external funding)
Why didn't my graduate student receive his/her pay?
Graduate student stipend payments occur once per month (on the 25th, or nearest business day). If you are referring to a payment that you think may have been missed on the 10th:
- When was the payment form submitted? Did it miss a current pay cycle deadline? If so, then the graduate student may be paid during the next pay cycle (even if it is the 10th of a month - PeopleSoft will pick up any missed retroactive payments from passed start dates);
- What is the end date on the last payment form that was submitted? Has the payment lapsed? It is ultimately the supervisor's responsibility to track end dates and ensure payments forms are submitted according to payment deadlines;
- Is your graduate student being paid a stipend from your project? Or have they won an award? If the payment is a stipend, then a payment form will need to be submitted. If it is an award (e.g., CIHR, NSERC) please check with the Faculty of Graduate Studies(FGS) for more information on whether or not the award is processed through their office. Not all awards are processed through FGS, but it is imperative that this "check" is done prior to processing a payment form in order to avoid over-payment.
- Has your graduate student set up direct deposit using the Student Self Service portal in PeopleSoft? If not, there could be a cheque waiting for him/her on main campus if a payment form has already been processed. Contact HR (HR@ucalgary.ca) if this is the case.
I used to have to submit a direct deposit form - What do I do?
Students are now required to set up their own banking information in the PeopleSoft using the Student Self Service portal.
What do I need to do after I complete the student stipend payment form?
After the payment has been initiated, an automated email from PeopleSoft will be sent to the individual listed as the Project Holder with the notification "ONLINE APPROVAL REQUIRED."
How do I stop or revise a currently running graduate student stipend?
REVISE PAYMENT (Includes stop payments, extensions, accounting changes, compensation changes)
- Complete the student stipend payment forminclude all active/current payment details
- Under Payment Details check the revision box.
- Select all appropriate change boxes.
- Enter all accounting information for the payment(s) being revised. In the comments box enter:
- Stop Payment Revision - Comment box entry = Stop payment effective date
- Accounting Revision - Comment box entry = Continue funding from this Account
- Extension Revision - Comment box entry = Extend payment starting effective date
- Compensation Revision - Comment box entry = Compensation revision starting effective date
- Submit the completed form and the payment will be revised.
- Note: All payments processed through Graduate Science Education are on a ‘go forward’ basis. If changes to a project need to be made and are backdated, you can reflect this on the form. However, you will need to request that Research Accounting completes the transfer of funds from the new project to the old project. This needs to be clearly communicated on the form (using the COMMENTS section) in order to avoid overpayment. (Job aid)
What payments are processed through Graduate Science Education?
- Only payments for graduate students actively enrolled in a Cumming School of Medicine graduate program at the University of Calgary, regardless of where the supervisor's funds are held
- These include payments from a supervisor's project as outlined above.
- Payments cannot be processed beyond the date of enrolment currently reflected in the system
What if I missed a pay deadline?
- The payment form will be entered for processing as per the information submitted. The system will automatically pick up that there are backdated payments and pay those on the next pay cycle
- Off-cycle payment requests are not typically done for scholarship/stipend payments when the deadline is missed; these are done for other exceptional reasons
I need to pay an international graduate student. Are there extra steps involved?
- Yes. International students are required to provide a scanned/emailed copy of his/her study permit with the expiry date to HR (hrops@ucalgary.ca) as soon as possible for processing before a payment can be initiated.
- Note: Payments for international graduate students cannot be entered prior to the study permit start date and cannot run past the expiry date of the study permit.
- It is the responsibility of the student to track the study permit end date and ensure that any extensions required are completed prior to submitting a payment form that will exceed the current end date in the system.
- Note: International students DO NOT require a Social Insurance Number in order to be paid a stipend. However, they will need to register with the International Student Centre.
Do I need to sign the student stipend payment form?
No. Paper copy forms and signatures are no longer required. After the form is submitted, the form will be reviewed and the payment entered. The Project Holder must approve the payment online before it will be processed.
Do I need to approve a graduate student stipend every pay cycle?
No. Once the payment has been initiated, the Project Holder only needs to approve the appointment one time according to the start and end dates submitted.
Note: It is imperative that the supervisor keep track of the end date of these payments as they will not stop automatically should the student leave or receive an external award that is processed by the Faculty of Graduate Studies(requiring a compensation change or discontinuation).
Will my student's stipend automatically renew each year?
No. However, one month prior to the end date, the student and the individual responsible for approving the stipend in PeopleSoft (i.e., usually the supervisor) will receive a reminder notification with instructions for renewing/extending the stipend past the current end date.
How do I know how much to pay my student?
The CSM Funding Policy specifies the complete details regarding the allowable funding for MSc and PhD students. As well, the CSM Funding Calculator allows you to calculate the proportion of funding that is to be paid by a supervisor as a stipend in the event that a student earns a scholarship or award.
Cameron Vanderwey\ Scholarship and Stipend Officer\ gseproj@ucalgary.ca
Dr. Heather Jamniczky\ Associate Dean, Graduate Science Education
Questions? Please contact the GSE Scholarship and Stipend Officer: gseproj@ucalgary.ca