# Visiting Student Researchers (VSR)

**Source**: https://grad.ucalgary.ca/future-students/graduate/admissions/visiting-student-researchers
**Parent**: https://grad.ucalgary.ca/

Learn how graduate students can apply as Visiting Student Researchers, meet eligibility requirements and prepare for a successful research visit.

## Program overview

The University of Calgary is home to exceptional researchers from across the globe. The VSR program allows graduate students from other institutions to conduct full-time research under faculty supervision. All individuals conducting research must be formally admitted as VSRs through the Faculty of Graduate Studies.

Are you a supervisor interested in hosting a VSR?
[Discover resources.](https://grad.ucalgary.ca/node/3742)

## Is VSR program right for me?

From the [University Calendar, G.A.3](https://calendar.ucalgary.ca/pages/ba47dec92b684e36bdc4ba5c0070cf7e#:~:text=per%2Dcourse%20basis.-,Visiting%20Students,-A%20student%20who):

*A student who is registered in a graduate degree program at another university that does not have an exchange agreement with the University of Calgary, and who wishes to engage in research at the graduate level at the University of Calgary for credit at their home university, may be admitted as a visiting graduate student.*

- Visiting graduate students are normally permitted to spend a maximum of one year at UCalgary.

It is strongly recommended that VSRs start the application for admission process at least **4 months** in advance of when they hope to travel to Canada.

## Quick links

- [Explore Programs](https://grad.ucalgary.ca/future-students/graduate/discover-opportunities/explore-programs)
- [How to Apply](https://grad.ucalgary.ca/future-students/graduate/admissions/how-apply#collapse2126033890)
- [Find a Supervisor](https://grad.ucalgary.ca/future-students/supports-and-contacts/find-a-graduate-supervisor)
- [Contact Graduate Studies](mailto:graduate@ucalgary.ca)
- [International Student Services](https://www.ucalgary.ca/student-services/iss/iss)

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## Application process

### [Step 1: Find a supervisor and contact your program](#collapse936590984)

To apply as a Visiting Student Researcher, you must secure a faculty supervisor for the duration of your visit. Start by [exploring our programs and available supervisors](https://grad.ucalgary.ca/future-students/graduate/discover-opportunities/explore-programs). Once you connect with a supervisor, obtain a **confirmation of interest letter** to include in your application. After your placement is confirmed, you should also contact the [graduate program](https://grad.ucalgary.ca/current-students/important-resources-and-supports/find-graduate-program-staff) you will be visiting to ensure they are aware of your upcoming application and can support any program-specific requirements.

### [Step 2: Plan your visit dates](#collapse382207436)

1. Application deadlines

   Align your research visit with the start of an academic term for a smoother experience. Application deadlines:

   - **Winter (Jan.–Apr.):** Domestic – Nov. 1 | International – Sept. 1
   - **Spring (May–June):** Domestic – Mar. 1 | International – Jan. 1
   - **Summer (July–Aug.):** Domestic – May 1 | International – Mar. 1
   - **Fall (Sept.–Dec.):** Domestic – July 1 | International – May 1
2. Planning ahead

   Apply at least **4 months before your planned arrival** to allow time for admission and immigration processing.

   Do **not book travel** until you receive both your admission letter and immigration authorization. Visa processing times vary, please check the [Immigration, Refugees and Citizenship Canada website](https://www.canada.ca/en/immigration-refugees-citizenship/services/application/check-processing-times.html) for details.

### [Step 3: Begin your application](#collapse935482302)

- [**Create an eID**](https://acctman.ucalgary.ca/register/) to log in and begin your [online application](https://apply.ucalgary.ca/StudentAdmission/Login.aspx?AppType=J).
- Click **Save & Continue** often to avoid losing your progress.
- **Pay your application fee:**
  - $125 for Canadian citizens or permanent residents
  - $145 for international students
  - [Learn more about payment options](https://www.ucalgary.ca/registrar/finances/tuition-and-fees)
- After submitting, you’ll receive an automated email confirming your application and providing your student number.

### [Step 4: Submit additional documents](#collapse415508546)

After you submit your application, you’ll need to upload supporting documents. Use our [Upload Supporting Documents Guide](https://grad.ucalgary.ca/sites/default/files/teams/3/2025-02-Upload%20Supporting%20Documents%20for%20UCalgary%20Graduate%20Application.pdf) for step-by-step instructions.

**Required documents:**

- **Transcript or Enrollment Verification** – Must show current enrollment in a graduate program at your home institution.
- **Curriculum Vitae (CV)** – Include your academic background, work experience and publications.
- **Research Statement** – Outline the research you plan to conduct during your visit.
- **Supervisor Confirmation of Interest Letter** - Must obtain this from your prospective supervisor.

### [Step 5: Notify your future graduate program administrator](#collapse153869339)

After submitting your application, email your program administrator to confirm.

- Find contact details using the [Graduate Program Staff Directory](https://grad.ucalgary.ca/current-students/important-resources-and-supports/find-graduate-program-staff)
- Your program administrator is your first point of contact for application questions.

**If your visit dates change, notify them immediately. This ensures your fees and registration are updated correctly.**

## Budgeting and immigration considerations

Understand immigration requirements and budgeting for your research visit.

## Immigration authorization

- If accepted, you will be contacted by an **authorized immigration consultant** after receiving your admission letter.
- You will be contacted by the University of Calgary’s immigration advisors for assistance and support.
- Do **not** start your visa application before speaking with the consultant.
- Visa processing times vary, please check the [IRCC website](https://www.canada.ca/en/immigration-refugees-citizenship/services/application/check-processing-times.html).

## Fees and budgeting

- Visiting Student Researchers pay general fees only, which include:
  - Student Service Fee
  - Campus Recreation Fee
  - Graduate Group Insurance Fee (annual)
- Fee amounts can be found on the [General Fees webpage](https://calendar.ucalgary.ca/pages/cdecfd021adb4815bf0fd932317e1dfd).

**Visiting Student Researchers are not assessed tuition unless they enroll in courses.**

- Housing considerations:
  - Include housing in your budget planning. VSRs can choose between on-campus residence, which offers convenience and built-in support, or a wide range of off-campus rentals across Calgary. Short-term options are also available for those needing temporary accommodation on arrival. Explore options on the [Housing webpage.](https://www.ucalgary.ca/student-services/iss/settling-calgary/housing)

### Contact us

For any questions, please e-mail [graduate@ucalgary.ca](mailto:graduate@ucalgary.ca) and indicate "**VSR"** in the e-mail subject line.

### Become a VSR Supervisor

Discover program benefits, responsibilities and how to get started.

[Learn more](https://grad.ucalgary.ca/node/3742)