Exchange Program
Source: https://www.tsukuba.ac.jp/en/academics/international-exchange-students/programs/index.html Parent: https://www.tsukuba.ac.jp/en/academics/international-exchange-students/
Academics
Exchange Program
- Home
- Academics
- Exchange Students
- Application Schedule
- How to Apply
- Application Documents
- Schedule After Application
- Other Reference (Residence Hall)
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Thank you for your interest in the Short-Term Exchange Program at the University of Tsukuba! \ Based on the exchange agreements, we accept short-term exchange students from our partner institutions all over the world. To apply for the program, please check the following information and contact an exchange coordinator of your home institution. All applicants need to be nominated by their home institution officially.\ List of Overseas Partner Universities\ Program Outline\
Information for Searching Courses (Kdb)\
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Updated information for Spring Semester AY 2027-2028【NEW】
Application Guide
Please make sure to read following Application Guide carefully before getting ready with your application. \ \ Application Guide AY2026-2027\ Please refer here for FAQ
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Application Schedule
Fall AY2026 (Starts in October 1)
| Online Nomination | Sun, February 1 to Sat, February 28, 2026 | | Online Application / Document Submission by UTOS*¹ | By Fri, March 6 |
*¹：UTOS : Online Storage System used at University of Tsukuba\
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Please refer to the following application schedules for the programs starting in other months.
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Exchange Student
| Start of program | Nomination Period (Exchange Coordinator) | Deadline for online application and submitting documents by UTOS*¹ (Student) |
|---|---|---|
| October, 2026 | February, 2026 | Fri, March 6, 2026 |
| April, 2027 | September, 2026 | Fri, October 9, 2026 |
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Exchange Research Student
| Start of program | Nomination Period (Exchange Coordinator) | Deadline for online application and submitting documents by UTOS*¹ (Student) | |||
|---|---|---|---|---|---|
| 2026 | July | 2026 | January | 2026 | Fri, February 6 |
| August | January | Fri, February 6 | |||
| September | February | Fri, March 6 | |||
| October | February | Fri, March 6 | |||
| November | April | Fri, May 8 | |||
| December | April | Fri, May 8 | |||
| 2027 | January | June | Fri, July 10 | ||
| February | June | Fri, July 10 | |||
| March | July | Fri, July 31 | |||
| April | September | Fri, October 9 |
- - Exchange Student (Tokubetsu Chokogakusei) can only apply for the programs starting from April or October.- - Nomination period is the first to the last day of the month.- - The schedule above is subject to change.- - Online application system is not available in August due to the annual system maintenance.
How to Apply
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Step1. Online Nomination (by Exchange Coordinator)
(1) Submit a request for a user code for the online application system via Forms .\ (2) Receive an email with user code and UTOS information (this may take a few days).\ (3) Log in to the online application system for coordinators and register coordinator information.\ (4) Provide the UTOS information to your students (without this, students cannot access UTOS, which is required for document submission).\ (5) Enter student information in the system and complete the nomination process.\ (6) Once the submitted information is reviewed and approved, you will receive an email, and you can invite the student to the application system.\ *UTOS information is not provided with students directly.
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Required Information for Online Nomination (For Exchange Coordinator)
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Step2. Online Application (by Student)
(1) Once you are invited by your coordinator, you will receive an email with your ID number and password.\ (2) Log in to the Online application system for students, enter your information, upload the required documents, and submit your application.
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Required Information for Online Application\ \ \
Step3. Document Submission (by UTOS*¹)
After students completed the online application, students must submit the necessary documents via UTOS*¹ by the deadline.\ If you have not received the UTOS information, please contact your coordinator.
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Statement of Personal Data Treatment：Click here
Application Documents
Please check the list below for the required documents and submission methods.\ When preparing documents, make sure to review the application guidelines for details such as the issue date and required information.\ Incomplete applications or applications submitted after the deadline will not be accepted.\ Documents marked with an asterisk (*) are mandatory for all applicants.
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Online Submission
| Documents | Remarks | |
|---|---|---|
| Formal Letter of Request for Acceptance * | Sample | |
| Official Transcript of Academic Records * | ||
| Official Certificate of Enrollment * | ||
| Copy of Passport * | Sample | |
| JLPT Certificate of Result and Score | If applicable | |
| Certificate of Your Stay in Japan | If applicable | |
| ID Photo Data * | Requirements/Sample | |
| Certificate of Bank Balance * | For the required minimum balance, see the Application Guide. |
- - Please upload scanned data of the documents above on the online application form.- - Valid image formats are JPEG, JPG, PNG, and GIF. PDF file is NOT acceptable.
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Send by *UTOS*¹ (University of Tsukuba Online Storage)
Submit the following documents as zip file titled "ID number_Name on passport".
| Documents | Remarks | |
|---|---|---|
| Application for Certificate of Eligibility (CoE) * | format(Excel)/ sample | |
| Self-Declaration on Specific Categories | format(Word) | Graduate level only |
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Nationals of the relevant country only
| Documents | Remarks |
|---|---|
| TB Clearance Certificate | - - Citizens of the Philippines, Nepal, and Vietnam After completing the application process, please visit a designated medical institution for medical checkup and chest x-ray in the target country and submit "TB Clearance Certificate" to UTOS as soon as it is issued. For details, please refer to the relevant page of the Ministry of Health, Labor and Welfare. Japan Pre-Entry Tuberculosis Screening |
| - - Citizens of Indonesia, Myanmar, and China It is expected to start in recent years. We will notify you when it is decided to start. |
Schedule After Application
Approximate timeline from the nomination to start the exchange program\
References for Exchange Students
＜Residence Hall on Campus＞\ - Please see this page for residence hall information.\ Short-term exchange students can stay in Ichinoya Short Stay House, on campus accomodation while enrolling in the University.\ * Other on-campus accommodation is not available for exchange students.\ * Any support will not be provided for arrangement of off-campus accomodation. \ ＜Certificate＞\ - Check this page for more details on the Issuance of Certificates.
Contact Information
Division of Student Exchange (Incoming short-term exchange section)\ exchangestudent#un.tsukuba.ac.jp\ *please replace
to @.\ Location of the Office of the Division of Student Exchange