Student Financial Information

Source: https://www.hbku.edu.qa/en/student-financial-information

Communication of Student Billing

HBKU uses email to communicate with students regarding billing and announcements. It is the student’s responsibility to check email notifications for fees sent by the university. A student’s registration at HBKU holds the student liable to make tuition fee payments by the given deadline each semester.

Upon receiving the tuition fee notification, students are required to do the following:

• Review the bill received
• Submit a request via email if any errors appear on the bill or if the bill is to be directed to a sponsor, which will need to include a submission of sponsorship letters
• Pay the requested amount by the due date through the payment methods available

Failure to settle the tuition fees for any given semester will place a financial hold on the student’s record. Financial hold will prevent the student from registering for class, resulting in the student being unable to graduate and requesting transcript or validation letters.

Student Tuition

Graduate

Tuition fees are billed per credit hour registered for. The cost of the credit hour varies by the program. Full-time enrollment is required for fall and spring semesters.

The billing is applied on a per-credit-hour enrollment depending on when the student is admitted. All HBKU colleges are transitioning to this form of billing based on the program and college. The total tuition fees for the entire program remain unchanged for the required credit hours to meet the program graduation requirement.

Details on tuition fees are provided per academic program on the HBKU website.

Undergraduate

HBKU offers undergraduate programs in Chemical, Computer, Electrical, and Mechanical Engineering. The fees at HBKU are billed per credit hour for courses taken during the official academic year. Additionally, HBKU will bill students for courses enrolled in at the Education City Partner Universities.

Details on tuition fees are provided per academic program on the HBKU website.

Tuition Adjustments

Students wishing to withdraw from the semester or university need to discuss the case with the Registrar’s Office and their academic advisor to understand the university’s procedure. Penalty fees are applied if the withdrawal takes place after the add/drop date as per the academic calendar. Per the Academic Policy, the penalty fees are calculated as follows:

• 25% tuition penalty up to two weeks from add/drop date
• 50% tuition penalty more than two weeks to less than four weeks after the add/drop date
• 75% tuition penalty four weeks to less than eight weeks after the add/drop date
• 100% tuition penalty more than eight weeks after the add/drop date

Sponsorships

A sponsorship refers to an agreement made with an external entity or party to pay the student’s tuition fees in full or partially due to agreed-upon terms. Students must declare their sponsorships by providing official documentation proving the sponsorship including the duration and the sponsor contact details. Sponsors are then sent the invoices directly by HBKU Finance. If the sponsor fails to pay on time, the financial hold remains. The students are advised to communicate with their sponsor to pay timely.

HBKU College Scholarships

Tuition waivers or partial scholarships are offered by HBKU colleges on a competitive basis. Award letters are offered before admission and students accepting the awards are required to sign a scholarship agreement.

Not submitting the signed scholarship agreement to the awarded student’s respective college committee will be considered a rejection of the offer. The student will consequently be billed for the tuition fees in full.

Further information on college scholarships is available on the Scholarship Guidelines for HBKU Graduate Programs page.

Tuition Payment Options

In Person (not available)

The hours of operation are 8 am – 3 pm, Sunday to Thursday. \ Payments are accepted at the Cashier Office in the Qatar Foundation Headquarters on the first floor. The payment options below are currently available for students.

Electronic Banking

Students can pay online by two different methods.

Online Payment Gateway

Qatar Foundation has launched a new Online Payment Gateway to support students to make online payments. This method allows the payment of tuition and housing fees only and not enrollment fees. The following tutorial video is a helpful step-by-step guide that outlines how to set up an account and complete payments.

The Payment Gateway instructions are as follows:

• Check your HBKU email for a username and temporary password to register on the online payment platform.
• Go to customers.qf.org.qa and log in.
• The website will prompt a password change.
• As soon as you are logged in, you will be able to view your “Account Summary” through the “Home” tab.
• Your balance due date will be at the top of the page and details can be viewed below.
• Click on the next tab “Account” to see transactions.
• Select the transaction (invoice) to be paid with a tick mark on the left side of the item.
• Click on “Click here to PAY”.
• Enter the payment amount on the next loaded page.
• Enter your bank card details.
• Payment confirmation can be seen from “Any Status” transaction selection.
• Receipts will be visible and accessible for downloading/printing.

Bank Transfers

The electronic banking method is for students to pay through their banking services available online or through the bank. It is important that the student’s Banner ID is included in the payment extra details so the payment can be traced. The payment transfer should be made to the following account details:

Bank transfers for the College of Islamic Studies can be made to the following account details:

Paying in Installments

Students can plan to pay their fees in installments through the Online Payment Gateway without contacting HBKU Finance. The student will have to ensure that the outstanding fees are completed by the given payment deadline.

Financial Holds

If the student account has an unpaid balance, a financial hold will be placed on the account. This restricts the student from registering for classes, accessing transcripts or receiving student records.

Students facing financial holds are required to make their due payments as soon as possible. Financial holds are not cleared automatically and require time for payment validations. Students failing to include the Banner ID, prolongs this process.

Other Student Fees

HBKU students are billed the following fees where applicable.

Application Fee

Enrollment Fees

Enrollment fees are payable one time at the time of application and are non-refundable.

Other Fees

Contact HBKU Finance

For more information, please do not hesitate to contact HBKU Finance: hbkustudentfinance@hbku.edu.qa

For more information, please do not hesitate to contact your designated focal point:

• For CIS students, please contact CIS focal point at CISfinance@hbku.edu.qa
• For CHSS students, please contact CHSS focal point at studentaffairs.chss@hbku.edu.qa
• For students under other HBKU colleges please contact HBKU Finance at  hbkustudentfinance@hbku.edu.qa