Document Requests

Source: https://www.hbku.edu.qa/en/registrars-office/document-requests Parent: https://www.hbku.edu.qa/en/registrars-office

HBKU students who require an official document or transcript, should request this through the online application available on the university’s website. The Registrar’s Office will issue the requested documents and notify the requester.

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Enrollment Verification Letter (English/Arabic)

A letter confirming that a student is active and enrolled in the university. The letter can include additional paragraphs to confirm the mode of study (full-time/part-time). This letter requires an official request from the student or a third party.

Submit a Request

Language of Instruction Letter

The letter must include a paragraph confirming the language of instruction for the program.

Submit a Request

To Whom It May Concern Letter

A letter confirming that a student is active and enrolled in the university. This letter can include additional paragraphs based on the student’s request to validate the following:

• Exams dates
• Class schedule
• Thesis / Project / Internship supporting letter
• Other information can be included to accommodate the student’s needs

Submit a Request

Official Transcripts

Official transcripts are prepared in accordance with the policies of HBKU. All official transcripts are issued by the Registrar’s Office. Transcripts will not be released or transferred to a third party without the student’s written consent. Official transcripts are the recorded results of the student's academic work.

Students should note the following:

• Students are eligible to request and receive the official transcripts during their study at HBKU.
• Students under financial hold are not authorized to receive an official transcript.
• Students will receive the official transcripts after graduation along with their diploma.
• A transcript includes the essential information pertaining to the student’s full name, date of birth, HBKU Student ID, program, level, major, courses, grades, GPA, CGPA, quality points and earned credits, transfer credits, academic standing, degrees awarded, and graduation semester.

Submit a Request

Graduation Statement

A confirmation that a student has completed their respective program.

Submit a Request

Replacement / Additional Diploma

The Diploma is a legal document that certifies the completion of a degree program. It is signed by the President of the university and the College Dean. The original Diploma is issued only once and is provided in English. However, students can request an additional Diploma in Arabic for a fee of QR 400. Students can also request a replacement of their Diploma in case of loss or damage for a fee of QR 500.

Process: Students need to secure a payment of QR 400 at the Cashier, on the second floor at Qatar Foundation Headquarters located in Education City, or by money transfer to this account:

Students can submit their request using the button below and indicate whether it is a request to issue a diploma in Arabic or a replacement one.

Submit a Request