Requirements

Source: https://international.univie.ac.at/en/student-mobility/outgoing-students/erasmus-traineeships/requirements/ Parent: https://international.univie.ac.at/en/student-mobility/outgoing-students/erasmus-traineeships/

• Target group
• Where can you do a traineeship?
• Duration and scope of employment
• What do you need to consider when choosing a traineeship?
• How to find a traineeship
• Language certificate

Target group

Participants must be enrolled on a degree programme at the University of Vienna (bachelor’s, master’s, diploma, PhD). Participants on continuing education courses are not eligible for an Erasmus+ traineeship. Additionally, at least two full Erasmus+ mobility months must still be available in the current study cycle.

• Bachelor’s students must have completed at least two semesters at the university before the start of the traineeship.
• Master’s and PhD students may complete the traineeship earlier, from the first semester on.
• The study programme at the University of Vienna must not have been completed at the time of applying (i.e. at least one examination must still be outstanding).
• The study programme at the University of Vienna must not be completed during the traineeship.

Citizenship does not affect eligibility for funding.

Where can you do an Erasmus+ traineeship?

Erasmus+ traineeships can be undertaken at receiving institutions in the 27 EU member states, Iceland, Turkey, Norway, Serbia, Liechtenstein and North Macedonia.

Traineeships in Switzerland and in UK are currently not part of the programme.

Receiving institutions can be companies, universities, associations, NGOs, schools, etc.

Receiving institutions must not be:

• bodies of the EU such as the European parliament or decentralised agencies belonging to organs of the EU (a list of EU institutions can be found here)
• agencies organizing EU programmes, such as national agencies.

If in doubt, please contact the legal department of your receiving institution and ask for a written document confirming that it is not an organ of the EU (but is a body formally belonging to a member state or an intergovernmental agency, etc.).

The International Office does not arrange traineeship positions for students. Please note that applications cannot be submitted for traineeships which have already started.

Duration and scope of employment

Minimum duration: two full months\ Maximum funded duration: depending on available budget, see Financial Matters

The maximum duration of the individual grant also depends upon how many Erasmus+ mobility months are still available to you. Your total time abroad may not exceed 12 months within one cycle of study (one cycle = bachelor, master or doctoral studies). Please note: If you follow more than one degree programme (for example, BA history and BA romance studies) the maximum amount of months stays the same (= 12 months).

Please note that the minimum duration is two full months (e.g. 1 March - 31 April or 14 March  - 13 May); the length of your stay abroad is calculated to the day.

An Erasmus+ Traineeship must be full-time employment of at least 30 hours/week. For language assistants and other teaching positions, this means a full teaching commitment (“volle Lehrverpflichtung”) of 12-16h /week.

Applications for an Erasmus+ traineeship are possible throughout the year (however, please mind the relevant deadlines). Please note that applications cannot be submitted for traineeships which have already started.

What do you need to consider when choosing a traineeship?

It is your responsibility to organize a place for your traineeship. The International Office does not arrange traineeship positions for students. Please note that applications cannot be submitted for traineeships which have already started.

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• Relevance to your study programme

In order to receive the Erasmus+ grant, the traineeship must be relevant to your study programme. Relevance to the study programme means that the traineeship constitutes a sensible supplement to your studies; recognition of the traineeship in the form of ECTS credits is not a prerequisite! Details on relevance to your study programme and recognition are available under Types of Traineeships.

The relevance of the traineeship to your study programme must be confirmed by your directorate of studies on the Learning Agreement for Traineeships. You can find your directorate of studies on the websites of the StudienServiceCenter. - Diploma Supplement and recognition

Upon completion of their studies, periods spent abroad on traineeships will be recorded in the Diploma Supplement. This is a document which students receive in addition to their degree/diploma certificate upon completing their studies. The record of traineeships is made automatically, students must check it when completing their studies.

Traineeships can also be recognised as academic achievements in the form of ECTS credits. This applies to both compulsory and voluntary traineeships. Whether such recognition is possible and how many ECTS credits are to be awarded is determined by the directorate of studies. Recognition of the traineeship in the form of ECTS credits is not a prerequisite for the Erasmus+ mobility grant.

How to find a traineeship

The International Office does not arrange traineeship positions for students. Below you will find some links to help in finding a traineeship.

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• Find a traineeship

• http://erasmusintern.org

• www.monster.at
• www.praktika.de
• www.stepstone.at
• www.internjobs.com
• The student organisation AIESEC helps students to find internships around the world. More information can be found online at:http://aiesec.at/
• If you are studying a technical subject or the natural sciences and would like some help in finding a traineeship abroad, either within Europe or elsewhere (including organisation, supervision at the receiving institution, etc.), we recommend that you contact IAESTE: https://www.iaeste.at/studierende/uber-uns/standorte/
• The European Law Students' Association (ELSA) offers traineeship opportunities throughout Europe to their members (students of the Faculty of Law). More information can be found online: https://elsa-austria.org/jobs/\
• International experience “at home”: Various international organisations based in Vienna enable students to gain international (professional) experience through internships or traineeships. More information can be found here. Please note that internships in Austria cannot be funded through Erasmus+.

Language certificate

In order to receive a grant for an Erasmus+ traineeship, applicants must prove that they have appropriate language skills in the working language of the receiving institution. Evidence of language skills must be provided to the University of Vienna at the time of applying.

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• Language requirements

The working language and required level of language proficiency are prescribed by the receiving institution and stipulated in the Learning Agreement. Applicants must have language skills at at least level B1 in the prescribed language. Please contact your receiving institution in good time for information about language requirements. If the working language and the official language of the host country are not the same, the receiving institution needs to indicate which language skills are required. If your receiving institution does not indicate the required language skills, students have to prove their skills at level B1 in the language of the respective country.

Proof of language skills must be provided with your application. This applies even if the host institution does not require a language certificate. - Language certificates accepted

Language certificates accepted by the University of Vienna (not older than 5 years at the time of applying):

• official language certificates (e.g. TOEFL, IELTS) >Download list of accepted certificates< ("Äquivalenzliste")
• Language Competency Certificates from the Language Center of the University of Vienna
• language course certificates showing the level achieved (in order to be accepted as proof of a particular level, the highest of all phases of the required level offered by the language teaching institution must be completed, e.g. B1: phase 3 of 3 as a proof of level B1; B2.2 as a proof of level B2 if B2.2 is the highest B2 course offered)
• a certificate of completion from an "Erasmus Preparation Course" ("Erasmus Vorbereitungskurs") at the Language Center of the University of Vienna
• a high school diploma, if the required language was tested in the written or the oral finals and the language level is indicated in the diploma.
• a high school diploma if you completed your schooling in the target language in a country where the required language is the official language (also older than than 5 years)
• a high school diploma if you graduated from an international school where the pertinent language was the language of instruction and you sat all of your exams in this language (e.g. Lycée Français, IB diploma) (also older than than 5 years)
• teacher education students: einrolment in the corresponding philology programme, verifiable via the student record (u:space)
• a university degree completed entirely in the target language
• a completed degree in the corresponding philology or in translation studies with the relevant working language

The following are not accepted as language certificates: confirmation of attendance at a school during an exchange year, citizenship, language course attendance confirmations. - Exceptions

• German skills do not have to be proven
• English skills up to a level of B2 do not have to be proven
• Students enrolled in a philological degree programme or translation studies do not have to provide a language certificate at the University of Vienna when applying for an Erasmus+ place of the aforementioned degree programmes.
• Language competency certificate exams

The Language Center of the University of Vienna offers exams for language competency certificates that are accepted as proof of language skills, as well as foreign language courses and preparatory courses for Erasmus+ stays.

If you have been successfully nominated for an Erasmus+ placement, you can apply for a refund of EUR 40,00 for completed language courses and language competency certificates. Recipients of federal aid for students receive EUR 81,00. All courses and language competency certificates of the Language Center are eligible for refund if the achieved language level is shown on the certificate and if they were completed within the last three semesters.

Students can apply for the refund at two specified times of the year. The refund must always be applied for in the period following the nomination. You should therefore apply for the refund as soon as possible.

The refund periods are: 01.05. to 30.06. and from 10.11. to 10.12..

The refund is processed directly at the Language Center upon presentation of an ID document. You can only apply for the refund during the refund period that immediately follows your nomination.

For questions about language courses and language competency certificates, please contact the Language Center directly.