Metadata
Title
Before the mobility
Category
general
UUID
26495def676645608eb3ec223e1b5ab3
Source URL
https://www.unipd.it/en/before-mobility-erasmus-out
Parent URL
https://www.unipd.it/en/exchange-students/erasmus-studies-outgoing
Crawl Time
2026-03-20T05:46:36+00:00
Rendered Raw Markdown

Before the mobility

Source: https://www.unipd.it/en/before-mobility-erasmus-out Parent: https://www.unipd.it/en/exchange-students/erasmus-studies-outgoing

Before the mobility

Versione italiana

Before the mobility, you must be regularly enrolled at the University of Padua. A vademecum is available for download in the platform Mobility Online for students who accepted the place. Credentials to access the platform are sent via email to students after they accepted the place.

1. Enrol at the host university

After the process of accepting the Erasmus place, the Mobility Unit Desks at each School or Department sends the "nomination" of successful students to their partner universities. The student should independently find the paperwork on the web pages of their respective host universities and return it within the specified deadlines. In some cases, the universities inform students on enrolment and deadlines via email.

The documents most commonly required are:

It is advised to pay attention to the deadlines set by partner universities, as it is possible for them to refuse students who were originally successful. The deadlines of the Università di Padova and partner universities do not always coincide.

In the paperwork requested from the institution abroad, the following data related to our university is often required, see below:

Home institution / Sending institution:

Università degli Studi di Padova

via -VIII Febbraio 1848,  2

35122 Padova ITALY

Erasmus code: I-PADOVA01

Departmental Coordinator or Bilateral Flow contact person: Academic Coordinator (responsabile di flusso) in Padova

Institutional Coordinator: Massimiliano Zattin – Vice Rector for International Relations.

Reference email for partner universities: erasmus@unipd.it

For the Institutional Coordinator’s signature, students mustcontact the Mobility Unit Desk at the School/Department

Your level of study may be asked:

2. Inform yourself on healthcare abroad

Generally for the Erasmus residency it is sufficient to bring with you your EHIC card, offered by the Ministry of Health, which allows you to receive healthcare in EU countries and in Switzerland during periods of study, work and holiday.

It is advised however that, in advance of your departure, you refer yourself to your ULSS/ASL to receive more information on other documents that may be requested by the host university for medical cover during your stay and on the relative procedures to follow in order to obtain a reimbursment of medical expenses.

Students that will be travelling to destinations outside of the EU must take out private insurance or refer to their respective ULSS/ASL for further information.

For non-EU citizens, registration to the Italian National Health Service is not valid abroad.

For more detailed information:

3. Inform yourself on insurance cover

For information on insurance cover by the Università di Padova to all students regularly enrolled, consult: https://www.unipd.it/assicurazione (available in Italian only).

If requested by the partner university, it is possible to access the text of the insurance policy in English by downloading the form on Uniweb.

4. Complete the Moodle course Ready to Mobile

Starting from the 2024/25 a.y., the course Ready to Mobile: your starter kit is available on the Moodle platform. This course is designed to help students better prepare for their mobility experience. The course consists of a series of short informational videos; at the end of each video, students must pass a quiz to move on to the next module.

Successfully completing the course is mandatory and a prerequisite for receiving the first installment of the mobility grant.

Instructions on how to access the course are sent by email to students prior to their departure.

5. Attend the language course at CLA (not compulsory)

Language Courses for Erasmus students (outgoing)

6. Prepare the Learning Agreement /Digital Learning Agreement on Uniweb

According to European Commission rules, all students must prepare a plan of intended studies (Learning Agreement) to carry out abroad before their departure. It must be approved by competent academic authorities, both at the Sending and the Receiving Institution.

The Erasmus+ program 2021-2027 foresees the gradual digitalization of mobility processes, including the digital exchange of the Learning Agreement (Digital Learning Agreement - DLA) through the Erasmus Without Paper (EWP) network.

Starting from the 2025/26 a.y., the Digital Learning Agreementwill be activated within the Erasmus+ program(Arqus included) with European partners that are already integrated into the EWP network. Excludedfrom this process are European partners not yet integrated in EWP, as well as partners in Turkey and the United Kingdom.

For the submission of the Learning Agreement / Digital Learning Agreement, as well as any subsequent modifications, students must use the procedure available on Uniweb and follow the guidelines provided by their School or Department Mobility Desk.

The deadlines for submitting the LA / DLA Before the mobility on Uniweb are:

Important: Students must carefully check the deadlines set by their host university, as it may require the LA / DLA to be approved by the Unipd academic coordinator before these deadlines.

To sign the Grant Agreement, the LA / DLA must be approved on Uniweb by the designated academic coordinator at the University of Padova.

The "Before the Mobility" LA / DLA, complete with all signatures, must be uploaded on Mobility Online (in the "During the Mobility" section, which will be activated after receiving the signed and registered Grant Agreement). This document is essential for receiving the first installment of the mobility contributions.

If the "Before the Mobility" LA / DLA is not countersigned before departure, the student must obtain the signature within 7 days of arrival at the host institution.

Failure to meet the relative LA rules shall result in the cancellation of the student’s Erasmus status.

For more information on the Learning Agreement / Digital Learning Agreement consult the dedicated page and follow the instructions provided by the Mobility Desk at your School/Department.

7. Change the semester of departure

To change the semester of departure, you should fill the form Postpone your stay on the Mobility Online platform. In case the student has been already nominated to the partner university, the student must inform the partner university about the change of semester of departure and inform the Mobility Unit Desk if a new nomination is required.

It is possible to postpone the departure from the first to the second semester, but it is not possible to bring forward an exchange from the second to the first.

It is not necessary to inform us of a change in the date of departure if it is still taking place in the original semester. You may indicate a more precise date  when you will be asked to fill the form for the Grant Agreement in the Mobility Online platform.

Those who do not depart within 30 days of the date indicated will be considered as having quit the programme and therefore will be eliminated from the list of students.

8. Sign the Grant Agreement

In order to be eligible to receive the Erasmus Grant from the European Commission, you must sign the Erasmus+ Grant Agreement before your departure.

Students may only sign the contract if:

Once enrolled in the Master’s Degree fill the relevant form in the section Grant Agreement/Mobility Agreement requirements in the Mobility Online platform and wait for the administrative checking process to be completed.

In order to sign the Grant Agreement, students must:

The Erasmus student charter available to download at the end of the page is an integral part of the Grant Agreement and serves as Attachment II.

When completing the online form, students will digitally sign the Disclaimer for international mobility , which is mandatory, and a questionnaire about inclusive mobility, which is optional.

9. Sit the language test (Online Linguistic Support OLS)

Language test for Erasmus students (outgoing)

10. Find accommodation abroad and a substitute for your room in Padova

Leaving your accomodation in Padova to incoming students

Outgoing students have the possibility to leave their accommodation in Padova to incoming students. To do so, they can promote their announcement on the social channels managed by Tutor Buddies and ESN - Erasmus Student Network.\ The Mobility Unit periodically contacts outgoing students sending them the details to participate in the initiative. For more information students can write to erasmus@unipd.it.

HousingAnywhere

To find accommodation abroad and a substitute for your own room in Padova, students can use HousingAnywhere, an international accommodation platform for students, PhD candidates and trainees.

To receive your own VIP UniPD profile on HousingAnywhere and have priority access to available rooms in more than 400 cities: https://www.unipd.it/housinganywhere-pd-en.

To propose your room in Padova to an incoming student, with the guarantee of finding it again after your mobility: https://www.unipd.it/housinganywhere-list.  On the platform you can manage the requests of students interested in your room and choose the preferred roommate. Incoming international students of the Università di Padova are recognisable thanks to the VIP ‘Student Verified’ badge and they should be given priority. Attention: students must independently verify that the property-owner provides their consent to the advertisement of the room. For more information contact vip@housinganywhere.com.

Relevant procedures - Erasmus OUT

Video tutorial MediaSpace