# Records Management

**Source**: https://www.york.ac.uk/records-management/records/
**Parent**: https://www.york.ac.uk/about/departments/

- [RMIGO home](https://www.york.ac.uk/records-management/)
- Records Management
  - [Records Management Policy](https://www.york.ac.uk/records-management/records/policy/)
  - [RM Guidance](https://www.york.ac.uk/records-management/records/guidance/)
  - [Service Description](https://www.york.ac.uk/records-management/records/service-description/)
- [Freedom of Information](https://www.york.ac.uk/records-management/foi/)
- [Data Protection](https://www.york.ac.uk/records-management/dp/)
- [ePrivacy](https://www.york.ac.uk/records-management/privacy-2003/)
- [Copyright](https://www.york.ac.uk/records-management/copyright/)
- [University Archive](https://www.york.ac.uk/records-management/archive/)
- [Contact us](https://www.york.ac.uk/records-management/contact/)

# Records Management

## What is records management?

Records Management is the corporate and professional function of managing records to meet the University’s needs, promote business efficiency and provide legal and financial accountability. \
 \
The University’s Records Management [Policy](https://www.york.ac.uk/records-management/records/policy/) exists to ensure that:

- University records are fit for purpose
- the right information is created and kept for as long as it is needed (but no longer!)
- information is held in a form and manner that helps people access it
- information is stored, used and protected in accordance with the many requirements of its creators, users, the University, the law and regulatory bodies, and
- cost effectiveness is maintained (in terms of the time spent looking for information, storage and maintenance).

> ## Contact us
>
> For further information on managing your records and information compliance issues, contact the [University Records Manager and Archivist](mailto:records-manager@york.ac.uk).

> ## Find out more
>
> - [Records Management policy](https://www.york.ac.uk/records-management/records/policy/)
> - [Guidance for staff](https://www.york.ac.uk/records-management/records/guidance/)
> - [Service Description](https://www.york.ac.uk/records-management/records/service-description/)