Incoming Fellows

Source: https://www.yorku.ca/gradstudies/postdoctoral-fellows/incoming-fellows/ Parent: https://www.yorku.ca/gradstudies/students/future-students/funding-packages-by-program/

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The following checklist can assist you in preparing for your research career at York and help ensure a smooth transition to campus life.

For Postdoctoral Visitors

1. Sign your offer letter, complete the direct deposit form, and provide the necessary information for Payroll.

2. Stay tuned for the email with your York employee ID number. This will coincide closely with the start date of your appointment.

3. Set up your Passport York online authentication, and email account. These allow you to log into online campus services.

4. Become acquainted with HR Self Serve, where you can access details on pay, etc.

5. Complete any required health and safety training, in addition to any supplementary training from your specific area.

6. Get your YU-card, York’s official university ID card which you’ll need to access campus services including the Library.

1. Speak with your supervisor to arrange access to office space and/or labs.

2. Sign up for the Healthcare Spending Account.

9. Review transit details for getting to campus, including the York University subway station. Parking permits can also be purchased through Parking Services.

1. You will be subscribed to FGSnews, a monthly e-newsletter that covers all things postdoc at York University. You may unsubscribe at any time.

2. Check out the Individualized Development Plan (IDP)–Postdoctoral Researchers. It is designed to provide a framework for encouraging active participation among postdocs in professional skills training and career management over the course of their postdoc.

If you are an international postdoc:

• Apply for your Social Insurance Number (SIN) at Service Canada.
• Ensure you have basic medical coverage through OHIP (the Ontario Health Insurance Plan). Please review your eligibility in advance.
• During the waiting period for basic medical coverage, arrange for coverage through UHIP (University Health Insurance Plan). The Pension & Benefits office will provide the UHIP enrolment form, upon request.
• Immigration & Relocation Services and York International have general information on Toronto and life on York’s campus for those coming from abroad.

Contact

If you require any assistance along the way, please contact the Postdoctoral Services & Professional Skills Coordinator. For more information, please visit the Postdoctoral Fellows section of the FGS website.

For Postdoctoral Fellows—Fellowship Administered at York (e.g., CIHR PDF, Banting PDF)

1. Sign applicable letter outlining your Fellowship details, complete the direct deposit form, and provide the necessary information for Payroll.

2. Stay tuned for the email with your York ID number. This will coincide closely with the start date of your appointment.

3. Set up your Passport York online authentication, and email account. These allow you to log into online campus services.

4. Become acquainted with HR Self Serve, where you can access details on pay, etc.

5. Complete any required health and safety training, in addition to any supplementary training from your specific area.

6. Get your YU-card, York’s official university ID card which you’ll need to access campus services including the Library.

1. Speak with your supervisor to arrange access to office space and/or labs.

8. Review transit details for getting to campus, including the York University subway station. Parking permits can also be purchased through Parking Services.

1. You will be subscribed to FGSnews, a monthly e-newsletter that covers all things postdoc at York University. You may unsubscribe at any time.

2. Check out the Individualized Development Plan (IDP)–Postdoctoral Researchers. It is designed to provide a framework for encouraging active participation among postdocs in professional skills training and career management over the course of their postdoc.

If you are an international postdoc:

• Apply for your Social Insurance Number (SIN) at Service Canada.
• Ensure you have basic medical coverage through OHIP (the Ontario Health Insurance Plan). Please review your eligibility in advance.
• During the waiting period for basic medical coverage, arrange for coverage through UHIP (University Health Insurance Plan). The Pension & Benefits office will provide the UHIP enrolment form, upon request.
• Immigration & Relocation Services and York International have general information on Toronto and life on York’s campus for those coming from abroad.

Contact

If you require any assistance along the way, please contact the Postdoctoral Services & Professional Skills Coordinator. For more information, please visit the Postdoctoral Fellows section of the FGS website.

For Postdoctoral Fellows—Fellowship Administered Externally

1. Sign applicable letter outlining your Fellowship details.

2. Contact the Postdoctoral Services & Professional Skills Coordinator, who can assist with setting up your Passport York online authentication, email account, YU-card, and library access.

3. Complete any required health and safety training, in addition to any supplementary training from your specific area.

4. Speak with your supervisor to arrange access to office space and/or labs.

5. Review transit details for getting to campus, including the York University subway station. Parking permits can also be purchased through Parking Services.

1. You will be subscribed to FGSnews, a monthly e-newsletter that covers all things postdoc at York University. You may unsubscribe at any time.

2. Check out the Individualized Development Plan (IDP)–Postdoctoral Researchers. It is designed to provide a framework for encouraging active participation among postdocs in professional skills training and career management over the course of their postdoc.

If you are an international postdoc:

• Ensure you have basic medical coverage through OHIP (the Ontario Health Insurance Plan). Please review your eligibility in advance.
• York International can advise and assist with regard to health insurance coverage through UHIP (University Health Insurance Plan). It is recommended that you bring your passport and letter of offer with you to York International upon arrival to discuss.
• Immigration & Relocation Services and York International have general information on Toronto and life on York’s campus for those coming from abroad.

Contact

If you require any assistance along the way, please contact the Postdoctoral Services & Professional Skills Coordinator. For more information, please visit the Postdoctoral Fellows section of the FGS website.

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