# Finance Division
**Source**: https://www.sussex.ac.uk/finance/forms
**Parent**: https://www.sussex.ac.uk/finance/how/sanctions
# Forms (A-Z)
**Finance Essentials and Financial Management**
[Delegated Authority Set-Up](https://www.sussex.ac.uk/finance/documents/substitute-form.docx "Delegated authority Apr21 [DOCX 32.23KB]")
**Using the Finance System**
[New User Access Form (Non-Finance) [DOCX 36.89KB]](https://www.sussex.ac.uk/finance/documents/new-user-access-form-(non-finance)-020222.docx)
**Purchasing Goods and Services**
[Purchasing Card Application Checklist [DOCX 21.89KB]](https://www.sussex.ac.uk/finance/documents/revised-bcard-checklist-190821.docx)
[Purchasing Card Application Form [PDF 206.56KB]](https://www.sussex.ac.uk/finance/documents/pcard-application-form-new-for-users-121020.pdf)
[Purchasing Card Cash Withdrawal Request [DOCX 19.80KB]](https://www.sussex.ac.uk/finance/documents/cash-withdrawal-request-form-180321.docx)
[Purchasing Card Limit Increase Request](https://www.sussex.ac.uk/finance/documents/limit-increase-request-form-060219.docx "Limit Increase Request Form 060219 [DOCX 21.20KB]")
[Request for Procurement Support](https://forms.office.com/Pages/ResponsePage.aspx?id=JOiIGLv-Z060Qy8zJhvH5BQL2s51jSdKhqSwfzaQJtBUN0IyMllMSjlKWTlURVVWSFVMVVdKMEFPMyQlQCN0PWcu)
[Request for Contract Management Access [DOCX 36.05KB]](https://www.sussex.ac.uk/finance/documents/request-for-contract-management-access-060721.docx)
[Conflict - Disclosure of Interest Template [DOC 123.00KB]](https://www.sussex.ac.uk/finance/documents/conflict---disclosure-of-interest-template-20210317.doc)
**Using the Finance System to Bring in Income**
[New Customer Account Request Form [XLSX 44.77KB]](https://www.sussex.ac.uk/finance/documents/new-customer-account-request-form-150321.xlsx)
[New Customer Account Process Note [PDF 132.14KB]](https://www.sussex.ac.uk/finance/documents/new-customer-account-process-note-150321.pdf)
[How to complete a record of cash and cheques](http://wwwstage.sussex.ac.uk/finance/documents/how-to-complete-a-record-of-cash-and-cheques-form.pdf "How to complete a record of cash and cheques [PDF 80.87KB]")
[Record of cash and cheques received](https://www.sussex.ac.uk/finance/documents/record-of-cash-cheques-received-150618.pdf "Record of cash and cheques received 150618 [PDF 73.49KB]")
[Request for a new PDQ (card) terminal for a Department](https://www.sussex.ac.uk/finance/documents/request-for-a-new-pdq-(card)-terminal-for-a-department.docx "Request for a new PDQ (card) terminal for a Department [DOCX 15.33KB]")
[Request for removal of a PDQ (card) terminal from a Department](https://www.sussex.ac.uk/finance/documents/request-for-removal-of-a-pdq-(card)-terminal-from-a-department.docx "Request for removal of a PDQ (card) terminal from a Department [DOCX 13.12KB]")
[Request for a change to a PDQ (card) terminal at a department](https://www.sussex.ac.uk/finance/documents/request-for-a-change-to-a-pdq-(card)-terminal-at-a-department.docx "Request for a change to a PDQ (card) terminal at a department [DOCX 13.91KB]")
[Portable Card Terminal Loan Log](https://www.sussex.ac.uk/finance/documents/pdq-portable-card-terminal-loan-log.docx "PDQ – Portable Card Terminal Loan Log [DOCX 12.81KB]")
[Online Shop Product Request Form [DOCX 19.54KB]](https://www.sussex.ac.uk/finance/documents/online-shop-product-request-form-260321.docx)
**Travel and Working Away from Base, Hospitality and Out of Pocket Expenses**
[Expense Advance Request and Clearance [DOCX 34.61KB]](https://www.sussex.ac.uk/finance/documents/request-for-an-expense-advance-and-advance-clearance-form-150321.docx)
[STUDENT EXPENSE CLAIM FORM [PDF 234.92KB]](https://www.sussex.ac.uk/finance/documents/student-expense-claim-form-v1.pdf)
[VISITOR EXPENSE CLAIM FORM [PDF 151.99KB]](https://www.sussex.ac.uk/finance/documents/visitor-expense-claim-form-v1.pdf)
**Authorising Expenditure (+Delegated Authority)**
[Delegated Authority Set-Up [PDF 331.23KB]](https://www.sussex.ac.uk/finance/documents/delegated-auth-150321.pdf)
**Fraud and Financial Irregularity**
[Financial Irregularities Initial Report [DOCX 29.90KB]](https://www.sussex.ac.uk/finance/documents/financial-irregularities-initial-report.docx)
[Your Fraud Claim [PDF 322.06KB]](https://www.sussex.ac.uk/finance/documents/your-fraud-claim.pdf) - Barclaycard disclaimer to complete when reporting fraudulent use of your purchasing card
**Insurance**
[University Motor Accident Report Form [PDF 36.51KB]](https://www.sussex.ac.uk/finance/documents/uos-motor-insurance-accident-form.pdf "Motor Accident Report [PDF 70.78KB]")
[Computer Insurance Information [PDF 53.37KB]](https://www.sussex.ac.uk/finance/documents/uos-computer-insurance.pdf "Computer Insurance Information [PDF 86.29KB]")
[Liability Insurance Information [PDF 111.43KB]](https://www.sussex.ac.uk/finance/documents/uos-liability-insurance-050821.pdf)
[Motor Insurance Information [PDF 559.28KB]](https://www.sussex.ac.uk/finance/documents/uos-motor-insurance.pdf "Motor Insurance Information [PDF 40.99KB]")
[Property Insurance Information [PDF 343.07KB]](https://www.sussex.ac.uk/finance/documents/uos-property-insurance-050821.pdf)
[OTSSRA Risk Assessment Form](https://www.sussex.ac.uk/hso/hsoatoz/travel) (Overseas Travel Safety and Security Risk Assessment)
**VAT**
[Zero Rated VAT Form - Items Over £10,000 [DOCX 16.55KB]](https://www.sussex.ac.uk/finance/documents/zero-rated-vat-form---items-over-10000.docx)
[Zero Rated VAT Certificate - COMPUTER SOFTWARE](https://www.sussex.ac.uk/finance/documents/vat-form-computer-software.pdf "VAT Form_Computer Software [PDF 38.86KB]")
[Zero Rated VAT Certificate - Medical, Scientific etc EQUIPMENT](https://www.sussex.ac.uk/finance/documents/vat-form-equipment.pdf "VAT Form_Equipment [PDF 56.04KB]")
[Zero Rated VAT Certificate - Medicinal PRODUCT](https://www.sussex.ac.uk/finance/documents/vat-form-medicinal-products.pdf "VAT form_Medicinal Products [PDF 39.92KB]")
[Zero Rated VAT Certificate - SUBSTANCE](https://www.sussex.ac.uk/finance/documents/vat-form-substance.pdf "VAT Form_Substance [PDF 36.80KB]")
[VAT Guidance [DOC 184.50KB]](https://www.sussex.ac.uk/finance/documents/vat-guidance-notes-2007.doc)
[Authority and Approval\_Zero Rated Certificates [PDF 210.09KB]](https://www.sussex.ac.uk/finance/documents/vat-exempt-zero-rate-cert-signatory-limits.pdf)
[Declaration of Charitable Status [DOCX 28.39KB]](https://www.sussex.ac.uk/finance/documents/declaration-of-charitable-status.docx)
[Charity Advertising Guidance [PDF 40.69KB]](https://www.sussex.ac.uk/finance/documents/advertising.pdf)