Reserve Rooms

Source: http://fieldscenter.princeton.edu/reserve-rooms Parent: http://fieldscenter.princeton.edu/

Reservation Policy and guidelines

Frequently Asked Questions (FAQ) Guide HERE

Any questions or issues related to room reservations in the Carl A. Fields Center can be directed to fieldscenter@princeton.edu or (609) 258-2271.

Submitting a Reservation in EMS

All student organizations, academic and professional departments must reserve the Carl A. Fields Center by completing a request using EMS. If your event is approved, you will receive a confirmation email to ensure the time, date, and space is accurate.

All reservable spaces in the Fields Center—including affinity rooms—are available by request to all Princeton University student organizations, academic departments, and professional offices.

Hours of Operation

• The Carl Fields Center office hours are Monday through Friday 9:00 am - 5:00 pm during the academic year. Summer hours are Monday through Friday 8:30 am - 4:30 pm.
• Summer building hours (June - August) are Monday through Friday 8:30 am to 4:30 pm.
• Weekday Hours: During the academic year, the building is open Monday through Friday from 7:00 am to 8:30 pm. From 8:30 pm to midnight, the building is locked but accessible with a TigerCard.
• Weekend Hours: During the academic year the building is locked on the weekends, but accessible with TigerCard from 7:00 am to 8:30 pm.
• For events happening at the Carl Fields Center after regular building hours Monday through Friday and on weekends, Public Safety will be notified of your event and the doors should be unlocked during your scheduled event. If there are any issues upon your arrival please contact Public Safety at 609-258-5771.

Reservation Policy

• Reservations requests are coordinated by the Carl A. Fields Center during the academic year. Reservations for events during the summer are coordinated by University Scheduling. If you are requesting the reservation of a space within the Carl Fields Center during the summer, please submit the online request form via https://scheduling.princeton.edu.
• All events hosted in the Carl A. Fields Center need to be directly related to our mission and vision for the center. This is our effort to ensure the vision of the center is being properly represented. Please refer to our mission, pillars and past events. Feel free to email the Carl A. Fields Center at fieldscenter@princeton.edu if you are unsure if you event follows alongside these guidelines.
• Events hosted by non-student Princeton affiliated groups can be reserved no earlier than 90 days from the time the space is needed. This will be on a first come, first serve basis. Please note again, all events hosted in the Carl A. Fields Center when classes are in session need to be directly related to our mission. This is our effort to ensure the vision of the center is being upheld.
• Groups and departments will be held responsible for any damages or lost items in the space during the time of their reservation.
• There must be a direct contact person for every event. We should be able to reach this person if issues arise, they may or may not be the same person listed on EMS.

Building Service Policies

• It will be your responsibility to contact Building Services at least 10 days before your event to produce a work order for all of your setup and cleanup needs in the Multipurpose Room (104) or any event in the space where you need set-up and take down. You can submit your request by calling 8-5989 or by visiting Facilities Request. When you log-on please select "Submit an event support request". The Carl Fields Center is listed at “Prospect Ave, 58” under event locations.
• Please note that work orders are mandatory, and that no set ups or clean ups will take place without one. You will run the risk of your event not being properly set up if these procedures are not carried out in a timely manner. You may not set up your own event if it is held in the Multipurpose Room (104).
• When cancelling an event, you must notify the Carl A. Fields Center fieldscenter@princeton.edu and Building Services rb33@princeton.edu within 48 hours of your scheduled time. Both e-mail addresses must be notified. If the cancellation is not received within a 48-hour window, your account will be charged a standard set-up and clean-up fee.
• Department or group chart strings are required for all events.

Note: The fields center has approximately 15 round tables, 200 chairs, 6 foot tables, and a stage for indoor use only. If you need outside furniture please contact facilities. There is no charge to rent the rooms, tables, or chairs for Princeton affiliated groups. However, there is a fee for set-up, clean-up and an additional fee for weekends.

If you have any questions regarding room set-up needs, please contact fieldscenter@princeton.edu

Audio Visual Policies

If you plan to use the A/V equipment available at the Carl A. Fields Center and are not familiar with it, please contact the Carl Fields Center via email at fieldscenter@princeton.edu. You can schedule an appointment for a one-on-one training session before your event. Please note we may or may not be able to provide assistance on the day of your event.

Use of the Media Closet

The media closet in the Multipurpose Room 104 includes access to the projector/screen, sound system, and microphones. The media closet will be unlocked if you requested the use of any of the above in your room set-up needs with Facilities.

Kitchen Use

The Carl A. Fields Center is one of the only spaces on campus where students are allowed to cook and distribute food to their groups on campus. With this privilege comes responsibility. This space is equipped with an oven, one refrigerator, one refrigerator-freezer, three large stainless-steel sinks, and supply drawers.

• Students, faculty and staff, regardless of your affiliation, must adhere to the Princeton University food guidelines if people intend on cooking for events.
• Throw away all trash and recyclables in appropriate garbage cans.
• Clean stove and counter tops after use.
• There is an unlocked refrigerator in the kitchen. You may store food prep items or food for events and personal use in the refrigerator. Please label the food with your NAME, EMAIL, and DATE. This will be at your own risk. Princeton University nor CAF are responsible for any items stolen from the refrigerator or kitchen. Any food that is not labeled will be disposed. Keep the refrigerator clean. Do not put leaking or uncovered food in the refrigerator.
• Do not take anything from the refrigerator or cabinets without permission.

Alcohol

If you are serving alcohol at your event, a public safety officer MUST be contracted and present during the entirety of the event. Please contact the Public Safety office to arrange this service at 8-5771.

Rooms Available for Reservation

Carl A. Fields Class of 1985 Room 105

Max Capacity: 16 people

Carl A. Fields Café Room 106

Max Capacity: 14 people

Carl A. Fields Dickerson Lounge Room 101

Max Capacity: 10 people

Carl A. Fields Multipurpose Room 104

Max Capacity: 150 people

Carl A. Fields Kitchen Room 110

Max Capacity: 10 people