EASI

Source: https://easi.its.utoronto.ca/initiatives/uoft-time-attenance-solution/ Parent: https://easi.its.utoronto.ca/administrative-management-systems/my-research-mr/

UTime: U of T's Time and Attendance Solution

PROJECT OVERVIEW

On August 3, the University of Toronto upgraded its time and attendance solution to Ultimate Kronos Group’s (UKG) Pro Workforce Management solution, branded as UTime, ahead of the planned retirement of Kronos Workforce Central in 2025. UTime provides an enhanced user experience with a refreshed look and feel, while maintaining the robust timekeeping functionality currently familiar to users.

This initiative has been led by Information Technology Services in collaboration with the Division of People Strategy, Equity & Culture, and various divisions and faculties across the university.

As part of this upgrade, the project team also introduced enhancements to optimize, automate, and improve administrative business operations across the university. These advancements will modernize processes and streamline workflows, supporting the university’s commitment to operational excellence.

Visit the UTime Support Centre for more details on training and support.

BENEFITS

Improved mobile-friendly user interface and navigation, providing easy access to frequently used actions.
Improved dataviews and robust reporting, providing standard user-friendly insights that enhance transparency and tracking.
Automated notifications that simplify timecard approvals and tracking employee hours.
Enhanced alignment with U of T’s payroll system for improved information delivery and data accuracy.
Streamlined and simplified processes for managing, tracking and reporting on employees with multiple assignments.
Piloting advanced scheduling functionality with select departments at U of T Mississauga and the Faculty of Kinesiology & Physical Education – includes call lists, shift swap and shift pattern template.

WHAT DO YOU NEED TO KNOW?

U of T’s central timekeeping and advanced scheduling solution has over 7,000 users and is established in over 25 divisions, faculties and departments at the university. UTime has an improved look and feel while maintaining timekeeping functionality currently available in Kronos’ Workforce Central.

To facilitate a smooth transition to UKG’s Pro Workforce Management product, no new client groups will be onboarded until UTime has gone live and stabilized. However, for existing client groups, new managers/supervisors and users can continue to be added or modified in Workforce Central during the implementation.

TIMELINE

table.timeline td.milestone, table.timeline-mobile td.milestone{color: #0f4971!important;}table.timeline div.diamond, table.timeline-mobile div.diamond{border-bottom-color: #4e96c6;}table.timeline div.diamond:after, table.timeline-mobile div.diamond:after{border-top-color: #4e96c6;}table.timeline td.milestone.future:after, table.timeline-mobile td.milestone.future:after{border-left-color: #0f4971;}table.timeline td.milestone.past:after, table.timeline-mobile td.milestone.past:after{border-left-color: #0f4971;}.timeline-caption li.milestone{color:#0f4971; background: white;}table.timeline td.task.arrow-left:before, table.timeline-mobile td.task.arrow-left:before{border-right-color: #0f4971;}table.timeline td.task.arrow-right:after, table.timeline-mobile td.task.arrow-right:after{border-left-color: #0f4971;} $(function(){ $("#chart14390 .scrollbar1").scroll(function(){ $("#chart14390 .scrollbar2").scrollLeft($("#chart14390 .scrollbar1").scrollLeft()); $("#chart14390 .scrollbar3").scrollLeft($("#chart14390 .scrollbar1").scrollLeft()); $("#chart14390 .scrollbar4").scrollLeft($("#chart14390 .scrollbar1").scrollLeft()); }); $("#chart14390 .scrollbar2").scroll(function(){ $("#chart14390 .scrollbar1").scrollLeft($("#chart14390 .scrollbar2").scrollLeft()); $("#chart14390 .scrollbar3").scrollLeft($("#chart14390 .scrollbar2").scrollLeft()); $("#chart14390 .scrollbar4").scrollLeft($("#chart14390 .scrollbar2").scrollLeft()); }); $("#chart14390 .scrollbar3").scroll(function(){ $("#chart14390 .scrollbar1").scrollLeft($("#chart14390 .scrollbar3").scrollLeft()); $("#chart14390 .scrollbar2").scrollLeft($("#chart14390 .scrollbar3").scrollLeft()); $("#chart14390 .scrollbar4").scrollLeft($("#chart14390 .scrollbar3").scrollLeft()); }); $("#chart14390 .scrollbar4").scroll(function(){ $("#chart14390 .scrollbar1").scrollLeft($("#chart14390 .scrollbar4").scrollLeft()); $("#chart14390 .scrollbar2").scrollLeft($("#chart14390 .scrollbar4").scrollLeft()); $("#chart14390 .scrollbar3").scrollLeft($("#chart14390 .scrollbar4").scrollLeft()); }); });

Jan - Mar 2025

Project Management / Communications & Overall Change Management
				Launch: Aug 3
Expanded Project Scope: Multiple Assignment
All SAP & UTime Interfaces & Programs Development
Kronos Data Transformation & Migration
Client UAT Testing - 3 Waves
		End-to-End Testing
	Training Documentation & Delivery
			Cutover
					Hypercare

Jan - Mar 2025			Jul - Sept 2025

A
				B
C
D
E
F
		G
	H
			I
					J

PROJECT LEADERSHIP

Ian MacEachern – Director, Benefits, Pensions & Payroll, Division of People Strategy, Equity & Culture Co-Sponsor (Process Owner)
Swetlana Signarowski – Executive Director, Enterprise Applications & Solutions Integration Co-Sponsor (IT/Product Owner)
Farah Ally – Senior Project Manager, Enterprise Applications & Solutions Integration
Olenka Baron – Chief Financial Officer, Faculty of Applied Science & Engineering
Kerry Benton – Financial and Payroll Officer, Hart House
Darlene Chow – Director, Human Resources, University of Toronto Libraries
Bernadette Fenton – Assistant Director, Human Resource Services, University of Toronto Scarborough
Sharon Grandison – Director of Human Resources, Faculty of Kinesiology & Physical Education
Paul Handley – Chief Administrative Officer, Office of the Dean, Faculty of Kinesiology & Physical Education
Lori-Anne Hill – Director, Human Resources, Vice President Operations & Real Estate Partnerships
Carmen Horvath – Manager, Finance & Payroll, Administrative Shared Services, Faculty of Applied Science & Engineering
Neelam Khairullah – Manager, Payroll and Benefits, University of Toronto Mississauga
Rebecca Ko – Director, Human Resources, Faculty of Dentistry
Alison MacKenzie – Assistant Director, Human Resources, Vice President Operations & Real Estate Partnerships
Clark Miller – Assistant Director, Digital Workforce & Analytics, Division of People Strategy, Equity & Culture
Madelaine Panoulias – Director, Human Resources, Ontario Institute for Studies in Education
Gary Raposo – Interim Assistant Director, Human Resources Information Systems, Enterprise Applications & Solutions Integration
Monica Seymour – Assistant Director, Human Resources, University of Toronto Mississauga
Roxana Torres – Manager, Payroll & Benefits, University of Toronto Scarborough