# H-1B Document Checklist

**Source**: https://bechtel.stanford.edu/departments/employment-visas/h-1b-employment-visa-departments/h-1b-document-checklist
**Parent**: https://bechtel.stanford.edu/

Employee name, emplid and email:

Dept. Contact name, phone, email: 

[Workflow transaction](https://bechtel.stanford.edu/departments/employment-visas/h-1b-petition-process/workflow-instructions) number: 

[Type of Request](https://drive.google.com/file/d/15aPUy-eKJPwaZd6Inb2qpX-lm_67yBfF/view) (mark one)

- Initial H-1B - Consular processing
- Initial H-1B - Change of Status to H-1B within U.S.
- Extension of current Stanford sponsored H-1B status, consular processing
- Extension of current Stanford sponsored H-1B status, within U.S.
- Transfer of H-1B status from a different H-1B sponsor to Stanford (port)
- Amendment of current H-1B status, without extension

Please use the following checklist to compile a set of single-sided documents for submission to Citizenship and Immigration Services. Cover your dossier with the checklist and mark items as enclosed. Bind with rubber bands and place in a secure envelope. Separate/identify the sections with [tabs at the bottom of the page](https://drive.google.com/file/d/1sFeE8AkKhAGty-rXw3PQUMxCRa5YQdx-/view?usp=sharing). Please arrange in the order given.

- [Cover letter](https://bechtel.stanford.edu/departments/employment-visas/h-1b-petition-process/h-1b-cover-letter)
- Evidence of J-1 [waiver](https://drive.google.com/file/d/1LrtY-s0C0C8DnaEziVJ-zB1a-HG2m4Jj/view?usp=share_link) or fulfillment of two-year home residency requirement
- Copy of most recent [I-94 entry-exit record](https://i94.cbp.dhs.gov/I94/#/recent-search)
- [Payroll history](https://bechtel.stanford.edu/departments/employment-visas/payroll-history)
- Employee's CV
- [Educational credentials](https://bechtel.stanford.edu/departments/employment-visas/educational-credentials)
- Licensure (for [physicians with patient care](https://www.mbc.ca.gov/Licensing/Physicians-and-Surgeons/) and other occupations requiring licensure)
- [Job offer/Re-appointment letter](https://bechtel.stanford.edu/departments/employment-visas/h-1b-petition-process/job-offer-or-reappointment-letter)
- Immigration history (biographical and other relevant passport pages with US entry stamps; US entry visa pages; current and previous immigration documents in reverse chronological order (I-20, DS 2019, I-797A or B)

In a separate copy set, compile the items below for processing and recordkeeping.

- [Mailing label](https://bechtel.stanford.edu/departments/employment-visas/h-1b-petition-process/h-1-mailing-labels)
- [Filing Fee Payment](https://bechtel.stanford.edu/departments/employment-visas/h-1b-petition-process/filing-and-other-fees-and-checks)
- [Affidavit](https://drive.google.com/file/d/1E0e_hxz48aOZyUEhfdwFU-ILG-N1-0UK/view) affirming supervisor’s responsibility under Stanford policy and federal regulations
- [Waiver of Liability](https://drive.google.com/file/d/1adyEV6lRc2ZSvRgrR3pePSyKLnhahD_w/view) signed by H-1B employee
- [Dependent documents](https://bechtel.stanford.edu/departments/employment-visas/h-1b-petition-process/dependents-us), including a separate [waiver of liability](https://docs.google.com/document/d/1ZktaWkvGLLgQzsB0VJR8pHJ7Gln_PAFd/edit)

Please **do not**:

- Staple pages
- Insert card, colored paper or plastic separators
- Use plastic/adhesive or glue tabs
- Print double-sided copies
- Use binder or paper clips
- Bundle documents in folders, binders or other covers

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