# Webex

**Source**: https://utelecon.adm.u-tokyo.ac.jp/en/webex/
**Parent**: https://utelecon.adm.u-tokyo.ac.jp/en/

TOC

**Table of Contents**

- [On Webex Services](#on-webex-services)
- [Instructions](#instructions)
  - [Joining a Webex Meeting](#joining-a-webex-meeting)
  - [Hosting a Webex Meeting](#hosting-a-webex-meeting)
  - [Webex Webinars](#webex-webinars)
  - [Using Webex via a Video Conferencing System](#using-webex-via-a-video-conferencing-system)
- [Using Slido in Webex](#using-slido-in-webex)

Webex is one of the web conferencing systems provided by the University of Tokyo.

[Signing in to your University of Tokyo account](https://utelecon.adm.u-tokyo.ac.jp/en/webex/signin/) allows you to hold a meeting with a maximum of 1,000 participants and a maximum duration of 24 hours. A “webinar” function which is suitable for lectures, is also available. This feature is recommended for those who wish to hold lectures or meetings with a large number of participants.

When using a University of Tokyo account, please also refer to “[Precautions for using external services managed and operated by Division for Information and Communication Systems](https://utelecon.adm.u-tokyo.ac.jp/en/docs/dics-terms/)”. You may use your University of Tokyo account for your own voluntary activities as a member of the University of Tokyo, including study groups and research groups that you organize or participate in.

## On Webex Services

In addition to Webex Meetings, which is most commonly used, Webex offers four other services: Webex Webinars, Webex Training, and Webex Support. Each service has its advantages and disadvantages.

- Webex Meetings
  - The maximum number of participants is 1000 (including up to 200 participants joining via video conferencing systems).
  - Allows participants to join via video conferencing systems (such as Polycom). Can also support breakout sessions.
  - Often used for interactive meetings between peers.
- Webex Webinars
  - The maximum number of participants is 1000.
  - The presenter can join via a video conferencing system (such as Polycom).
  - Used for medium to large scale events. Participants are mutually isolated and do not know each other’s names or faces.
- Webex Training
  - The maximum number of participants is 1000.
  - Supports features such as breakout sessions and tests.
  - For example, it can be used for interactive lectures that involve inviting panelists or conducting tests.
- Webex Support
  - Can simultaneously host a maximum of eight sessions, with five participants per session.
  - Tablets and smartphones are not supported.
  - Usually used to offer one-on-one IT support.

Below, you can find out more about how to use Webex Meetings and Webex Webinars.

## Instructions

### Joining a Webex Meeting

1. Have your host send you the details of the meeting room (such as the URL)
   - For classes, please refer to [How to Obtain the Online Class URL (for Students)](https://utelecon.adm.u-tokyo.ac.jp/en/oc/url/)
2. [Join the meeting room](https://utelecon.adm.u-tokyo.ac.jp/en/webex/join_meeting/)
   - Depending on the meeting room, you may be required to [log in to your UTokyo Account](https://utelecon.adm.u-tokyo.ac.jp/en/webex/signin/)
   - Other participants will not be able to join until the host presses “start” for the meeting
3. Use the meeting room
   - [Things You Can Do in Webex Meetings and Webex Webinars (as Host/Participant)](https://utelecon.adm.u-tokyo.ac.jp/en/webex/do_webex/)

### Hosting a Webex Meeting

1. [Sign in to your UTokyo Account](https://utelecon.adm.u-tokyo.ac.jp/en/webex/signin/)
2. [Set up the meeting room](https://utelecon.adm.u-tokyo.ac.jp/en/webex/create_meeting/)
3. Notify participants of the details of the meeting room (such as the URL)
   - For classes, please refer to [How to Announce Online Class URL](https://utelecon.adm.u-tokyo.ac.jp/en/faculty_members/url/).
4. [Begin the meeting](https://utelecon.adm.u-tokyo.ac.jp/en/webex/open_meeting/)
   - Other participants will not be able to join until the host presses “start” for the meeting
5. Use the meeting room
   - [Things You Can Do in Webex Meetings and Webex Webinars (as Host/Participant)](https://utelecon.adm.u-tokyo.ac.jp/en/webex/do_webex/)
   - [Things You Can Do in Webex Meetings and Webex Webinars (as Host)](https://utelecon.adm.u-tokyo.ac.jp/en/webex/do_webex_host/)

### Webex Webinars

The basic flow is the same as Webex Meetings.

- (Host) [Set up a Webinar](https://utelecon.adm.u-tokyo.ac.jp/en/webex/create_events/)
- (Host) [Start the Webinar](https://utelecon.adm.u-tokyo.ac.jp/en/webex/open_events/)
- (Participants) [Join the Webinar](https://utelecon.adm.u-tokyo.ac.jp/en/webex/join_events/)
- [Things You Can Do in Webex Meetings and Webex Webinars (as Host/Participant)](https://utelecon.adm.u-tokyo.ac.jp/en/webex/do_webex/)
- [Things You Can Do in Webex Meetings and Webex Webinars (as Host)](https://utelecon.adm.u-tokyo.ac.jp/en/webex/do_webex_host/)

### Using Webex via a Video Conferencing System

- [Joining a Meeting via a Video Conferencing System Other than Webex](https://utelecon.adm.u-tokyo.ac.jp/en/webex/do_webex_vc/)

## Using Slido in Webex

- When hosting a meeting, you can activate and use Slido directly in Webex. For general information on Slido and how to use it, see the page on [Slido](https://utelecon.adm.u-tokyo.ac.jp/en/slido/).
- Points to consider when using Slido
  - Cannot be used for end-to-end encrypted meetings.
  - Cannot be used in Webex Events (Classic).
  - Only the host can activate Slido (it cannot be launched by the cohost).
  - The host must launch Slido from the desktop version of the app (it cannot be launched in the mobile and web versions).
  - Other participants can operate Slido using the desktop, mobile, and web versions of the app.
- [Things You Can Do (Host/Participant)](https://utelecon.adm.u-tokyo.ac.jp/en/webex/do_webex/#operating-slido)
  - Live polling
  - Q&A
- [Things You Can Do (Host)](https://utelecon.adm.u-tokyo.ac.jp/en/webex/do_webex_host/#activating-slido)
  - Hosting events that you have scheduled in advance on the Slido events page.
  - Setting up new events
  - Adding a live poll
  - Analytics can be accessed via the host’s Slido events page after the event is completed

We would like to thank Mitsubishi Electric System & Service Co., Ltd. for providing materials for this article.