Support SystemFinancial Support Program for Provide Childcare Expenses toWhen Attending on Academic Conferences, Etc.

Source: https://www.cwr.kyoto-u.ac.jp/en/cost-support/ Parent: https://www.cwr.kyoto-u.ac.jp/en/

Support SystemFinancial Support Program for Provide Childcare Expenses to When Attending on Academic Conferences, Etc.

The Program to Provide Childcare Expenses to Facilitate Participation in Academic Conferences, Research Meetings, Etc. will be launched on November 1, 2023.\ As part of Kyoto University’s efforts to promote gender equality and a healthy work-life balance, this program will subsidize part or all of the childcare-related expenses that may be temporarily needed by researchers raising children to enable their participation in academic conferences, research meetings, etc.

Eligibility

Applicants must be researchers employed by Kyoto University (faculty, researchers, medical staff engaged in research, etc.) who are responsible for raising children (up to the 6th grade of elementary school are eligible.)

Application conditions

・Each individual can submit up to three applications per year.\ ・This program does not cover childcare expenses required for participation in academic conferences, research meetings, etc., that involve overseas travel.

Amount of funding support provided

Childcare expenses: Maximum \15,000 per child per day (for children up to the 3rd grade of elementary school)\ Transportation expenses: Maximum \25,000 per child per round trip\ Accommodation expenses: Maximum \5,000 per child per night\ *For children in grades 4 to 6 of elementary school, only transportation and accommodation expenses are eligible for assistance.

Applicants are requested to note following:

• The applicant should submit their application directly to the Diversity Promotion Section, Staff Development Division, Personnel Department, and the same section will contact the applicant to inform them whether the funding support will be provided.\ *Applicants should submit details of the event they will attend and documents that verify they are traveling for research purposes at the same time.
• The payment of expenses eligible for the funding support will be made to the applicant by the Administration Office (Science) following the applicant’s submission of a report form and expense claim form.
• Applications may be submitted at any time.
• If, however, the total amount of funding applied for reaches the budget limit for a given fiscal year, it may not be possible to provide funding to subsequent applicants. If the annual budget limit is reached, a notification will be issued through each department and posted on the Gender Equality Promotion Center website (https://www.cwr.kyoto-u.ac.jp/).
• This program only covers expenses related to children. Expenses related to adults, including parents/guardians raising children (business travel expenses, accommodation expenses, etc.) are subject to the regular procedures for the provision of travel expenses. Those procedures should be completed with the relevant staff or office of the applicant’s department of affiliation.
• If researchers have received external funding that can be used for childcare-related expenses in accordance with the funding organization’s usage rules, etc., and the childcare-related expenses are necessary to carry out the research project for which the external funding has been granted, then the childcare expenses are not eligible to be provided through this program, as they can be sourced from the external funding.
• If it is unclear whether the use of funding for childcare-related expenses is permitted according to the usage rules of the relevant funding organization, the applicant should be sure to check with the staff in charge of the external funding in their department of affiliation.

Implementation Guidelines\ Application Procedure Flow Chart (Attachment 1)\ Application Form (Form 2)\ Report Form and Expense Claim Form (Form 3)

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