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Source: https://compliance.web.ox.ac.uk/guide-to-information Parent: https://compliance.web.ox.ac.uk/freedom-of-speech
Guide to information
A guide, and links, to information relating to the University
1. WHO WE ARE AND WHAT WE DO
Organisational information, locations and contacts, constitutional and legal governance
Much of the Information in this category is available on the University’s website
| Description | Links / information | |
|---|---|---|
| 1.1 | The University’s legal and corporate status | Preface to University’s Statutes and Regulations |
| 1.2 | The University’s organisational and governance structure, including: the work of each unit; the names and responsibilities of key personnel; terms of reference and membership of boards and committees. | The structure of the University Academic Divisions Colleges of the University Governance structure Council Committees of Council Congregation Statutes and Regulations Organisation Chart (PDF, 8kb) |
| 1.3 | Location and contact details | Contact details Location |
| 1.4 | Organisations for which the University is responsible or with which it works, including: subsidiary companies, spin-outs, business partners, community bodies | Subsidiary companies are listed in the University's Financial Statements Spin outs Enterprise – relationships with business Oxford in the community |
| 1.5 | Student activities - Activities organised for or by students | Student life Oxford University Student Union Clubs, events and societies |
| 1.6 | Collaborative courses and programmes | Collaborative courses |
2. WHAT WE SPEND AND HOW WE SPEND IT
Information relating to projected and actual income and expenditure, procurement, tendering and contracts
Much of the information in this category can be found on the University website
| Item | Links / information | |
|---|---|---|
| 2.1 | Income and expenditure and budgeting – where money is spent and where the University is planning to spend it | Financial statements Annual review External research income Expenditure over £25,000 2012-13 ( , 88kb) Expenditure over £25,000 2013-14 ( , 53kb) Value for money Planning and Resource Allocation UK Research and Innovation (UKRI) |
| 2.2 | Capital programme – major plans for capital expenditure | Strategic plan Capital Projects Library projects |
| 2.3 | Financial regulations, procedures and audit reports | Financial regulations Financial statements |
| 2.4 | Staff pay, grading structure, expenses and benefits | Salary scales Expenses and benefits guide Staff benefits Grade roles |
| 2.5 | Purchasing | Purchasing Department Purchase to pay process Contracts over £25,000 ( , 19kb) |
3. WHAT OUR PRIORITIES ARE AND HOW WE ARE DOING
Strategy and performance information, plans, assessments, inspections and reviews.
Much of the information in this category is available on the University’s website
| Item | Links / information | |
|---|---|---|
| 3.1 | Annual report | Annual Review Financial statements |
| 3.2 | Strategic plan | Strategic plan |
| 3.3 | Learning and teaching strategy | Strategic plan |
| 3.4 | Academic quality and standards | Quality assurance handbook |
| 3.5 | External audit and internal review - Institutional audit by the Quality Assurance Agency and internal quality assurance | Institutional audit Internal reviews |
| 3.6 | Government and regulatory reports - accreditation and monitoring reports by professional, statutory or regulatory bodies and information that the University is legally obliged to make available to its funding and/or monitoring bodies | Higher Education Statistics Agency (HESA) Higher Education Funding Council for (HEFCE) Quality Assurance agency (QAA) |
| 3.7 | The University’s compliance with its duties under the Equality Act 2010 – any information produced as part of these duties | Equality and Diversity Unit Annual Equality Report |
4. HOW WE MAKE DECISIONS
Policy proposals and decisions. Decision-making processes, procedures, consultations.
Much of the information in this category is available on the University’s website
| Item | Links / information | |
|---|---|---|
| 4.1 | Decision-making in the University | Governance structure Council Gazette 1 |
1 The Gazette is the authorised journal of record of the University of Oxford. In addition to its regular weekly issues, it publishes a number of supplements throughout the year, containing a variety of statistical and management information.
5. OUR POLICIES AND PROCEDURES
Current written protocols for delivering our functions and responsibilities.
Much of the information in this category is available on the University’s website
| Item | Links / information | |
|---|---|---|
| 5.1 | Policies and procedures for conducting the University’s business – statutes regulations codes of practice procedures for handling requests for information | Policy statements and codes and practice Statutes and Regulations Requests for personal data under the Data Protection Act or for information under the Freedom of Information Act |
| 5.2 | Academic Services, including: admissions complaints examinations and assessment new courses/ major changes to existing courses research degrees | A-Z of policies |
| 5.3 | Student Services, including: registration accommodation students records support services | Oxford Students |
| 5.4 | Research, including: research integrity ethics intellectual property knowledge exchange outcomes | Research integrity and ethics Use of animals in scientific research Intellectual property Impact and knowledge exchange Outcomes |
| 5.5 | Policies and procedures relating to human resources, including: recruitment terms and conditions grievances discipline harassment and bullying public interest disclosure | HR Support Recruiting staff Academic employment Staff handbook – academic-related Staff handbook – support staff Grievance procedures Disciplinary procedures Harassment and bullying Public interest disclosure |
| 5.6 | Equality and Diversity policies | Equality and Diversity Unit Integrated equality policy |
| 5.7 | Health and safety | Health and Safety |
| 5.8 | Estates management | Estates strategy Asset and space management Environmental sustainability Conservation |
| 5.9 | Records management | Information security Data Protection |
6. LISTS AND REGISTERS
Information held in lists and registers required by law and other lists and registers relating to the functions of the University
Much of the information in this category is available on the University’s website
| Item | Links / information | |
|---|---|---|
| 6.1 | Register of interests/Senior Staff declaration of interests | Register of interests |
| 6.2 | Gifts and hospitality | Gifts and hospitality Gifts and hospitality registers |
| 6.3 | Vice-Chancellor’s expenses and travel/subsistence | Expenses and travel/subsistence |
| 6.4 | CCTV | The University manages a number of CCTV cameras throughout the estate. Cameras are located in the following areas and are compliant with the Government’s CCTV codes of practice: Science area Keble triangle Wellington Square Radcliffe Observatory Quarter University Parks Merton Lane See Maps for further details |
7. THE SERVICES WE OFFER
Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.
Much of the information in this category is available on the University’s website
| Item | Links / information | |
|---|---|---|
| 7.1 | Prospective students | Admissions |
| 7.2 | Current students | Student gateway |
| 7.3 | News and events | Latest news |
| 7.4 | Visitors | Information for visitors |
| 7.5 | Museums and collections | Ashmolean Museum Bodleian Libraries Botanic gardens Museum of Natural History Museum of the History of Science Pitt Rivers Museum |
| 7.6 | Conference facilities | Conference Oxford |
Contact us
Freedom of Information Requests\ Email: foi@admin.ox.ac.uk
Subject Access Requests and All Other Information Requests\ Email: data.protection@admin.ox.ac.uk