Planning an event at UQ
Source: https://campuses.uq.edu.au/information-and-services/events-functions/plan Parent: https://life.uq.edu.au/campus-spaces
A range of events are held at UQ campuses each year, including concerts, performances and movie nights. There are a number of outdoor spaces available at St Lucia that you can book for your next event, including the:
- Forgan Smith Lawns
- Grassy Knoll
- UQ Art Museum lawn
- Dr Mary Mahoney AO Amphitheatre.
For a full list of available sites, view the map of outdoor locations (PDF, 5.2 MB). You can also book other spaces at UQ.
BBQ sites (PDF, 3.5 MB) operate on a first-in, first-served basis and cannot be booked in advance.
View this infographic (JPG, 185.9 KB) for clear steps on the event application process.
1. Check if you need approval
If you'd like to host an event at a UQ location, you may need approval.
Types of events that need approval include:
- concerts, performances and other ticketed events
- movie nights
- public forums and conferences
- events for students like Open Day and market days
- events by external organisers
- events that include service of alcohol
- events held at any of the sites on the map of outdoor locations (PDF, 5.2 MB).
Other activities don't need approval. These include:
- teaching and learning activities (e.g. lectures, tutorials, labs, practicals)
- staff training
- morning and afternoon teas
- student induction events critical to the enrolled program at non-UQ locations
- events organised at external spaces
- using the BBQs
- visiting the community gardens.
If you are unsure if your event requires approval, contact the Events Approval Team at pfassist@pf.uq.edu.au before you apply.
For event enquiries please contact:
PF Assist Property and Facilities
Forms and guides: