Yonsei GSIS Career Development Center

Source: https://gsis1.yonsei.ac.kr/cdc/text.asp?mid=n03_01 Parent: https://gsis1.yonsei.ac.kr/cdc/

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Home > Internship > Overall Policy

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Internship Credit Approval

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Contents

Overall Policy

Basic Qualifications for Internship Credit Approval & Financial Support

• Period: At least 10 weeks /400hrs or more (Maximum of 30 weeks)
• An applicant must turn in his or her internship credit application forms PRIOR to the beginning of the internship -there will be no exceptions given towards late application forms.Late applications will not be accepted.
• Limited to legitimate companies or organizations that are pertinent to the student’s academic studies or future career plans.
• Any research institution affiliated with any university or educational institutions will not be recognized as a proper institution to acquire internship credits.
• Internship Credit Approval can be given only once a year. If a student completes two internships in the same year, the student should make the first internship presentation in one year and the other in the following year.
• Please read the Regulation for Long Term Internship into Academic Credits.

*Note:

• CDC no longer accepts late submission of credit approval application under any circumstances. If a student needs to graduate with the internship credits, please check the procedures in advance and make sure to turn it in PRIOR at the beginning of the internship. 

• Any research institution affiliated with a university (educational institution) cannot be considered as a proper institution to acquire internship credits.

• After submitting the Internship Approval Form, Internship Credit Approval Form, and/or Financial Aid Form in hard copies, all additional transactions must be sent via email to cdc_internship@yonsei.ac.kr.  

Credit Conversion Chart 

Weekly Based                        Hourly Based

*Note: Number of credits awarded may be adjusted after evaluation of report and presentation. 

Procedure of Internship Credit Approval

1. Complete the Internship Credit Application Form and submit it to CDC PRIOR to the beginning of the internship (either in word file or hard copy).If the student requires financial aid, he or she needs to submit the Financial Aid Form with the form stated above.

2. The submitted Internship Credit Application Form will then be reviewed by the Associate Dean and once approved, CDC will send a confirmation email to the student to verify the collected information. ­­­­­

3. When the confirmation email is received, the student must reply whether he/she agrees or not. Once the information is confirmed, registration for application of internship credits is finalized.

4. Should there be any changes during the process (e.g., internship duration or presentation semester/year), the student MUST notify the changes to CDC immediately via email(cdc_internship@yonsei.ac.kr). The student must then receive another confirmation email and reply to agree, acknowledging the changes made as requested by the student.

5. A student MUST also submit Contract/Acceptance Letter or Internship Certificate, clearly stating the internship period (YYYY/MM/DD – YYYY/MM/DD), and internship employment type (Full-Time or Part-Time).

* Full-time Internship is 5 days a week (9:00–17:00). Students hired as Part-Time Internship MUST additionally submit documentation stating the total worked hours.

1. After finishing the internship, submit the Internship Evaluation Form, and Recommendation Letter written by the supervisorfrom the company/institution where the student has worked. CDC should receive the supervisor’s completed evaluation form sealed in an enveloped delivered either through the student or mailed directly to CDC. (NOTE: There is a provided format for Internship Evaluation Form and no provided format for Recommendation Letter)

2. The student then should submit the Internship Report, Internship Presentation materials and Post-Internship Survey via email. (NOTE: Post-Internship Survey has a provided format). Students must submit these documents by a week before the expected presentation date. The confirmed presentation date will later be announced to each student. See below for a rough estimation when to expect the internship presentation date.

*Internship presentation date will be scheduled one week prior to the final reading week, which is two weeks prior to the final exam weeks. (e.g. Final exam weeks of Fall 2019 is from December 9 to December 20. Then the presentation will be scheduled between November 25 (Mon) and November 29 (Fri).)

1. When the Internship Presentation date is set, the student will be notified and the student will have to make a presentation on that given date regarding his/her internship experience. The Associate Dean will evaluate his/her presentation.

2. After all the paperwork has been filed the Associate Dean will give a student the final score based on the Internship Report, Internship Presentation, and Supervisor Evaluation.

3. The GSIS dean will give the final approval for credits (2-6 credits).

NEW REQUIREMENTS \ \ 1. Please provide the company homepage address.\ 2. Please share the contact information (email and mobile phone) of the CEO.\ 3. Please also provide the contact information (email and mobile phone) of the HR manager.\ 4. Lastly, we require the original certificate of your monthly salary deposit into your bank account.

Please provide this information to our office before the end of your internship.\ \ Additionally, all applicants doing online internships are required to provide the following items on a daily basis:\ \ -Log-in time at the beginning of work (photo image)\ -Log-out time at the end of work (photo image)\ -Email work instructions from your supervisor (screenshot)\ -Photos of your work on the computer\ \

These requirements are in place to ensure proper monitoring and documentation of your internship activities.

**Important to Note:

- A student must finish the internship by a week before the expected presentation date. If the internship period is expected to finish after the expected presentation date, duration of the remaining internship period will not be recognized towards the internship period to be eligible to acquire credits.

• A student is restricted by school policy to gain recognition for internship credit twice in the same year. (e.g, student who has obtained internship credits on Spring 2020 may not receive internship credits on another internship completed and presented on Fall 2020)

• A Student MUST prove the internship either through contract letter, internship certificate or any kind of documentations that clearly states the employment type (Full-Time or Part-Time), and internship period (YYYY/MM/DD-YYYY/MM/DD). NOTE: Full-Time Internship is (5 days, 9:00–17:00), and students hired as part-time interns, MUST additionally get documentation stating the total worked hours.

Financial Aid for Internship Abroad

Assistance Principle:

• Based on the Internship report and the evaluation received.
• Financial Aid can only be provided for internships abroad.
• Basic allowance based on the lowest airfare transacted only by cash and credit payments will be rewarded (no reimbursements of mileage transacted airfares)
• The financial assistance cannot exceed a total of KRW 2,000,000 including airfare expenses.
• If the internship is in the country of a student’s origin or in Korea, financial aid will NOT be given.

Approval Procedure for Financial Assistance:

The process of financial assistance is the same as the procedure of internship credit approval. A student must apply for the financial assistance PRIOR to the beginning of the internship when he/she submits Internship Application Form.

After finishing the internship, student MUST submit (either in pdf filesor hard copies):

1) A copy of bank account

2) Receipts of all the expenses (airfare, accommodation, and personal expense)

3) Financial Aid Form for Internship Abroad

Financial Aid on International Conferences/Seminars

• If a student attends an international conference or seminar as the representative of GSIS (at least one week (5 days) to three weeks), the student needs to complete the Seminar Approval Form with a signature from the program chair and CDC director and submit it to CDC before the seminar starts.
• Submit the Seminar Report after returning to Korea.
• A Student can only apply for financial aid once a year.
• Maximum of 50% of the airfare will be paid, based on the evaluation.
• Based on the Seminar report and the evaluation received.
• Financial Aid can only be provided for conferences/seminars abroad.
• If the conference/seminar is in the country of a student’s origin or in Korea, financial aid will NOT be given.
• After finishing the internship, student MUST submit (either in pdf files or hard copies):

1) A copy of bank account

2) Receipts of airfare

3) Seminar Report

Financial assistance of Master’s/Doctoral Thesis Presentation Abroad

Financial Aid Policy:

• A student has to participate as a GSIS representative
• Within one year after graduation and once per student
• Maximum of 50% of the airfare will be paid
• **If the country is in the country of a student’s origin, financial aid will NOT be given.****

Documents:

• Submit the invitation to the Conference before departure
• Upon return, submit receipts, paper/thesis and presentation materials and a copy of bank account.

*Note: All the archives collected from a student could be returned after five years. If the student does not recollect the documents within five years, they will be disposed.

Copyright

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