Enrolling in Doctoral Studies

Source: https://www.tu.berlin/en/studierendensekretariat/applying-enrolling-for-doctoral-studies Parent: https://www.tu.berlin/en/studying/applying-and-enrolling

If you are interested in enrolling in doctoral studies, you must first submit proof that your declaration of intent to pursue a doctorate has been accepted by the relevant faculty at TU Berlin. This means you must first submit the declaration of intent to the faculty service center of the relevant faculty (see contact details below). The faculty board will then inform you whether you have been admitted as a doctoral candidate and of any conditions of your admission. The TU Berlin Doctoral Regulations require all doctoral candidates not employed at TU Berlin to enroll as doctoral students.

General information about doctoral studies can be found on the webpages of t he Center for Junior Scholars (CJS).

Registration and enrollment are bound to the following deadlines:

Registration deadline (see step 1): \ for the summer semester 15.01. until 31.08. \ for the winter semester 15.07. until 28.02.\ \ \ Enrollment deadline (see step 2):\ for the summer semester 23.09. \ for the winter semester 23.03.\

• Step 0 (prerequisite):

Declaration of intent to pursue a doctorate:

To enroll you must have received the faculty board decision confirming the faculty’s acceptance of your declaration of intent to pursue a doctorate and stating whether you will be completing your doctorate in English or German.

Your enrollment can only be processed if both step 1 and step 2 have been completed!

• Step 1 (Registration):

• You absolutely require an active TUB-account as well as access to the TU-Portal (tuPORT). Please use the following link to create an application access or to access your existing TU-Portal (tuPORT): admission.tu-berlin.de

• Open the app “Study & Teaching” in your TU-Portal (tuPORT) and request enrollment to your desired study program via “New Application”. You will find more information on the type of degree further down on this website, under “Explanations on types of degrees”. When enrolling, please be sure to state the degree program offered by TU Berlin which most closely matches with your field of work.

• Please truthfully fill out the entire online-application for enrollment and upload all required documents. You will find the checklist for registration further down.

• The online-application for enrollment has to be completed and submitted until the registration deadline!

• You will receive an e-mail in case you need to subsequently submit any documents. You will be able to see why a document was rejected and upload additionally requested documents in the TU-Portal (tuPORT) in the app “Study & Teaching” via “Upload Documents”.

• You can check the status of your online-application to enrollment any time in your TU-Portal (tuPORT) in the app “Study & Teaching“ via “Overview Applications”. Please find an explanation to your application status on our website.

• Step 2 (Enrollment):

• After your online-application to enrollment has been approved, you will receive an e-mail requesting you to pay the required semester fees.

• The payment of the semester fees has to reach the bank account of TU Berlin within the enrollment deadline. Please note that transferring the payment takes at least 2 business days. For your payment always use the reference indicated in the TU-Portal (tuPORT). You will find an overview of the fees you have to pay in your TU-Portal (tuPORT) in the app “Study & Teaching“ in the “My Account Balance”. Further information on the semester fees can be found on our website.

• Once we have received the payment in due time and once we have proceeded to your enrollment, you will receive an e-mail with further information.

• After enrollment, please see to it that your student account is merged with your employee account. To have this done, please contact the human resources team that is responsible for you.

• Doctoral studies after completed degree = Doctoral studies, after a passed and qualifying degree awarded by a German university or a university abroad.

• Doctoral studies after completed degree at university of applied sciences = Doctoral studies, after a passed and qualifying degree awarded by a German university of applied sciences.
• Structured doctoral studies = Doctoral studies in a program for doctoral funding. The program organization is structured for all participants.

Please take note of the following requirements when uploading the requested documents to the TU-Portal (tuPORT):

• PDF format
• max. 4 MB per file
• max. 40 characters for naming the file (no special characters)
• in German or English (please note the information regarding official certification and translation)

Please note that TU Berlin reserves the right to request the original documents or authenticated copies of your uploaded documents at random or in cases of reasonable doubt.

Comment regarding data privacy: Please mark your personal document (ID) as a copy. You can black out all unnecessary data. Relevant data are your full name and your date of birth. You can find further information regarding data privacy on our website.

1. Valid ID\ Your personal document needs to include your full name, date of birth and place of birth. You can black out any unnecessary data. Be sure to mark your personal document as a copy. \
2. passport (page showing personal data) or german or national ID card with european citizenship (front and back)\
3. A residence title is not sufficient.\
4. Proof of receipt of the declaration of intent to pursue a doctorate\
5. which has been accepted by the relevant faculty (faculty board decision) and which states whether you will be completing your doctorate in English or German\
6. Degree certificate that enables you to pursue your doctoral studies\
7. Current certificate of enrollment or certificate of termination of enrollment from previous university attended in Germany which states the university semesters, degree semesters and any leave of absence\
8. only required if you were ever enrolled at a German university\
9. if this is your first enrollment at a German university, you do not have to upload any document at this point or you can use our standard certificate\
10. We absolutely need the information about the university semesters and leave of absence! If this information is missing on your certificate, you can have your university fill out our certificate and upload it in addition to your certificate. Possibly, this information is listed on the certificate of study history, the master data sheet, data control sheet, performance record according to examination regulations or the certificate according to §9 BAföG.\
11. Declaration of study history\
12. Please fill out the Declaration of previous periods of study completely.

Expand all Collapse all

What do I need to consider when completing the online-application to enrollment?

Please click on “Save” after each section to ensure that your data is properly saved.  The transcripts (e.g. Master’s degree) as well as the university entrance qualification certificate should be saved right after you enter your data by clicking on “Save” on the left side below the fields you have filled in.

Can the online-application to enrollment be saved while being filled out?

As long as the application has not been submitted, it can be saved, edited and/or completed.

Is it possible to modify an online-application to enrollment that has been submitted?

No, a submitted application can no longer be modified.

In case there are any spelling mistakes in names and/or the address, you can have them corrected after enrollment by sending a request in the TU-Portal (tuPORT).

If you provided wrong information relevant to data in the application, the only way to correct it is to withdraw your application and to submit a new one. This is only possible within the registration deadline.

Can I withdraw my online-application to enrollment?

If you wish to withdraw your online-application to enrollment, please send us an e-mail to the following address: cancel.master(at)studsek.tu-berlin.de. Your should at least include the following information and attachments to your e-mail:

• full name

• TUB-ID / matriculation number

• scan of your national ID card / passport (Please mark your personal document as a copy. You can black out all data except for your full name and your date of birth.)

Can I withdraw my enrollment?

No, once you have been enrolled you need to terminate your enrollent via your TU-Portal (tuPORT).

I have a scholarship. What do I have to do?

If you have a scholarship, please send a proof of it via e-mail: Master(at)r1a.tu-berlin.de Be sure to provide your full name as well as your TUB-ID / matriculation number.

Information regarding your re-registration to the following semester as a PhD student will be send by e-mail to your e-mail account of TU Berlin.

General information about re-registration is available here.

PhD students are not exmatriculated ex officio due to their successful final examination or a failed final examination.

If you have successfully completed your degree, please apply for Exmatriculation upon request via your TU-Portal (tuPORT). Please note: The completion of your doctoral studies has to be proven with evidence. Otherwise the reason for exmatriculation will be irrevocably set to “Other”.

News from the Office of Student Affairs

Here you will find current information from the Office of Student Affairs.

I agree that contents of OpenStreetMap are shown to me.

• Büro für Internationales, Referat Studierendenmobilität und internationale Studierende, Bereich Äquivalenzen
• Büro für Internationales, Referat Studierendenmobilität und internationale Studierende, Betreuung internationaler Studierender
• Campus Center
• Doctoral and Postdoctoral Services
• Office of Student Affairs (Application & Enrollment), Graduate Admissions