Graduation and de-registration
Source: https://www.hu-berlin.de/en/study/after-your-studies/de-registration Parent: https://www.hu-berlin.de/en
Reasons for de-registration
Student membership of Humboldt-Universität zu Berlin ends with de-registration. It can take place at the student's request or is initiated through administrative channels, e.g. in the case of missing re-registration.
Application-based de-registration
If you wish to terminate your studies at Humboldt-Universität zu Berlin, please submit the completed and signed application for de-registration via the contact form, by post (see application form for address) or via the mailbox of the Student Service Center (SSC) in the Enrolment Office. Please note that de-registration can take place at the earliest when your application for de-registration is received by the Enrolment Office and at the latest at the end of the current semester. A de-registration backward in time is not possible. In the case of a change of university, exmatriculation before the end of the semester is generally not necessary if the start of the semester at the other university is identical to the start of the semester at HU (1 October or 1 April).
Application for withdrawal (PDF)
De-registration before graduation
Under certain conditions, it is possible to graduate from the HU after exmatriculation. However, it is expressly not recommended to be de-registered before graduation. Even if only the submission of the final thesis is outstanding, an individually disadvantageous situation can occur in the event of de-registration, especially if the standard period of study has already been exceeded. You should therefore seek advice from your examinations office before submitting an application for de-registration to the enrolment office.
Please note that the student HU account will be deactivated four weeks after exmatriculation, so that access to electronic systems (e.g. AGNES, Moodle, e-mail) is no longer available. If you wish to interrupt or pause your studies, find out about the conditions for a semester of leave. We recommend that you take advantage of the counselling services offered by the Student Advisory Service if you have any doubts about your studies.
De-registration through administrative channels
You will be automatically exmatriculated in the following cases (exmatriculation ex officio or by administrative means).
- Incomplete re-registration\ If re-registration cannot be carried out due to missing or insufficient payment or due to missing proof, you will be automatically de-registered at the end of the semester in which you are currently enrolled. After exmatriculation, the certificate of exmatriculation will be sent to you by post to the address stored in AGNES.
- Successful completion of your studies\ If you have successfully completed your studies and your final grade has been recorded in the electronic examination system by the relevant examination office, you will be de-registered after two months or at the end of the current semester, whichever comes first, provided you are not enrolled in any other degree programme. After exmatriculation, the certificate of exmatriculation will be sent to you by post to the address stored in the AGNES portal.
- Obligations (e.g. contribution payments) to your health insurance company have not been fulfilled\ In order to properly check, determine and implement the health insurance of students, there are information obligations for students with health insurance, reporting obligations for universities and health insurance companies in accordance with Section 199a (2) to (7) of the German Social Security Code (SGB) Fifth Book (V). On the part of the health insurance funds, these include, among other things, the notification that someone is in arrears with the payment of contributions. The university must then refuse re-registration. After you have fulfilled your obligations towards your health insurance company, please ask your health insurance company to send an electronic notification to HU.
- Finally failed examination\ If you have finally failed an examination, you will receive a corresponding notification from the relevant examination board. You can appeal against this decision. Please note the information on legal remedies included in the notification. The enrolment office will also be informed of the final failure so that you can be de-registered. You will receive a hearing letter by post beforehand with information on how to proceed. Depending on your response to this letter, you will either be de-registered after two months or, if you have indicated that you wish to continue your studies, your enrolment will be maintained until the end of the current semester. The certificate of de-registration and supplementary notification will be sent by post to the address you have entered in the AGNES portal.
Certificate of exmatriculation
If you would like to study at another university in Germany after your studies at HU, a certificate of exmatriculation is usually required for the change of university. The certificate of exmatriculation is also relevant as proof for the German Pension Insurance for the recognition of periods of study. The certificate shows which degree programme or subjects you were last enrolled in, the total period of time you studied at HU Berlin and the date on which your student affiliation was terminated by exmatriculation. Your certificate of de-registration will be sent by post to the address stored in the AGNES portal. Therefore, please check whether your address is still up to date before you apply for de-registration and change it in the AGNES portal if necessary. A replacement certificate of de-registration is subject to a fee (€6.14) in accordance with the Berlin Administrative Fee Regulations (VGebO). Therefore, please keep the exmatriculation certificate sent to you in a safe place. If you require a second or replacement certificate, please contact the Enrolment Office using our contact form.
Frequently asked questions
Can the semester fee be refunded after exmatriculation?
In the event of exmatriculation, a pro rata refund of the semester fee may be possible after returning your Campus Card. So that this can be checked for your individual case, please submit an informal application for a refund to the Enrolment Office and enclose your Campus Card with your application. Please note that the semester fee of 50 euros cannot be refunded once you have re-registered for the following semester, even if you exmatriculate before the start of the semester. Retroactive refunds are also generally excluded.
I have not re-registered because I do not want to continue my studies at the HU. Do I still have to apply for de-registration?
If you do not re-register for the following semester, you will be de-registered via the administrative procedure. The certificate of de-registration will be sent to you by post after the start of the following semester. If you would like to be de-registered before the end of the semester or need the de-registration certificate before the start of the following semester, please submit an application for de-registration.
What happens to my HU student account after de-registration?
Four weeks after your de-registration, your student HU account will be deactivated, but not deleted. If you re-enrol at HU Berlin, you can restore your HU student account. Please refer to the CMS website for further information on the HU account.
Is there anything else I need to consider when exmatriculating?
Please note that you will lose your student status at the time of de-registration. This may have consequences for your health insurance, your residence status or your student finance, for example. Please seek advice from the relevant authorities before exmatriculating.
Clarification of pension insurance
If you have any questions about clarifying your pension insurance (V0510), please contact clearing☞ Please insert an @ at this point ☜hu-berlin☞ Please insert a period at this pointde