# Advisers & Coordinators Quick Reference Guide

**Source**: https://gradschool.utexas.edu/advisers-coordinators
**Parent**: https://gradschool.utexas.edu/admissions

Graduate advisers and coordinators are vital to the success of graduate students enrolled at The University of Texas at Austin. The Graduate School provides information and resources you need to support your students throughout their academic careers.

### [Graduate Coordinator Network](https://wikis.utexas.edu/display/GCN/Graduate+Coordinator+Network)

The Graduate Coordinator Network is a nonprofit, voluntary, professional association of graduate coordinators representing graduate students in a range of programs.

### [Milestones Information](https://gradschool.utexas.edu/navigating/phd/milestones)

Students seeking a Ph.D. at UT System institutions sign, with their departments, agreements providing the expected timelines for the attainment of their academic milestones and graduation.

### [Select Admission Program](https://gradschool.utexas.edu/admissions/select)

The Select Admission Program relies on nominations to encourage undergraduate students with top academic records to remain at the university for a graduate degree.

### Recruitment Tools & Information

### [How to Apply](https://gradschool.utexas.edu/admissions/apply)

Preview information for students interested in applying to the Graduate School.

### [Admission & Enrollment Statistics](https://gradschool.utexas.edu/about/statistics-surveys/admissions-enrollment)

Read reports detailing admissions and enrollment facts.

### [Conditional Admissions Petitions](https://gradschool.utexas.edu/admissions/petition)

Information on how to request removal of conditions set to admission.

### [Graduate Admission Offer Letters](https://gradschool.utexas.edu/admissions/letter)

Review the guidelines and the offer letter template to promote and support their consistent implementation across graduate programs, colleges and schools.

### University Tools & Resources

- [EASI - Electronic Access to Student Information](https://utdirect.utexas.edu/easi/index.WBX)
- [GSIS - Graduate Student Information System](https://utdirect.utexas.edu/apps/gsi/grad_extract/)
- [Canvas](https://canvas.utexas.edu/)
- [ARR - Administrative Roster](https://utdirect.utexas.edu/apps/ogs/auth/arr/)
- [International Travel Policies](https://global.utexas.edu/risk/travel/policies)
- [Graduate Studies Committee (GSC) Membership Update](https://utdirect.utexas.edu/apps/ogs/auth/gsc/gsc_update/)
- [Degrees & Programs](https://gradschool.utexas.edu/degrees-programs)

### Reports and Reviews

- [Faculty Committee Reports (All Records)](https://utdirect.utexas.edu/ogs/reports/committee/fac_committee.WBX)
- [Master’s Graduation Application listing](https://utdirect.utexas.edu/apps/gs/gs_student/degree/mast_gradapp_list/)
- [Doctoral Candidacy Application listing](https://utdirect.utexas.edu/apps/gradschool/suite/degree/cand_app_list/)
- [Graduate Program Review Materials](https://utexas.box.com/s/5ocomf06yerwphvys1y1pl88z30sg8qa)
- [Graduate Program Review Schedules](https://utexas.box.com/s/nviatvv8etnp188dacojcuycanvgjg84)

### Funding

### [Distinguished Graduate Fellowships](https://gradschool.utexas.edu/funding/fellowships/grad-school/decentralized)

Distinguished graduate fellowships fellowships are administered by the Graduate School, but are defined—and awardees are selected—by the program. Graduate advisers have the vital role of identifying and nominating eligible students.

### [Tuition Bill Help Guide](https://utexas.box.com/s/zxgse0dom0essa5rs4dmpm5mbjy7twb3)

This help guide was created to help students better understand their tuition bill.

### [FAQ: Fellowships & Online Application](https://gradschool.utexas.edu/funding/fellowships/faq)

Review frequently asked questions about fellowships and the online application.

### Academic Policies

### [Authorization to Teach a Graduate Level Class](https://gradschool.utexas.edu/navigating/policies/academic/authorization-teach)

Review the policy and download the form for authorization to teach a graduate level class.

### [Posthumous Graduate Degree](https://gradschool.utexas.edu/navigating/policies/academic/posthumous-degree)

Review the policy for how the Graduate School awards posthumous degrees.

### Course & Catalog Information

### [Academic Calendar](https://registrar.utexas.edu/calendars)

Find key dates in the University academic calendar.

### [Key Dates for Graduate Students](https://gradschool.utexas.edu/navigating/key-dates)

Review key dates for students in master’s and doctoral programs.

### [General Information Catalog](https://registrar.utexas.edu/catalogs/general-information)

Get general information about the university and rules that affect all students.

### [Course Schedules](https://registrar.utexas.edu/schedules)

Read schedules of detailing course offerings, dates and times.

### [Graduate Catalog](https://catalog.utexas.edu/graduate/)

Review degree requirements, rules that affect graduate students, descriptions of graduate courses and more.

### [Handbook of Operating Procedures (HOP)](https://compliance.utexas.edu/university-policy-office)

The HOP contains university policies which communicate institutional rules for operation, organization and programming of the university, including policy relating to students.

### [Graduate Curriculum Update Request Form](https://utexas.box.com/s/e1ghgkpdcnveyt2pqeczwuuns73thyu7)

A Graduate Studies Committee may propose updates to the graduate curriculum for approval by the Graduate School. This form can be used to propose updates to graduate-level credentials (degrees, certificates, portfolios, etc.) and their associated program descriptions in the Graduate Catalog.

### Information for Graduating Students

### [Navigating the Master's Program](https://gradschool.utexas.edu/navigating/masters)

Review the options and requirements for pursuing a master's degree.

### [Navigating the Ph.D. Program](https://gradschool.utexas.edu/navigating/phd)

Review information needed during the Ph.D. program including candidacy, milestones and oral examinations.

### [Graduation](https://gradschool.utexas.edu/navigating/graduation)

Access resources for graduating master's and doctoral students, such as deadlines & submission instructions, the digital submission requirement, guidelines for submitting materials and registering for convocation.

### [Oral Examinations](https://gradschool.utexas.edu/navigating/phd/oral-exams)

Once a student's dissertation is nearing completion, the student should schedule their defense—their final oral examination.

### [Report on Doctoral Dissertation](https://utexas.box.com/s/heih5ucw8axg4ksxdac39k0atjc6y6ub)

All committee members must submit this dissertation report. These reports are essential in the event of disagreements about the student's dissertation or performance at the final oral defense.

### [Evaluation Decisions for Doctoral Defense](https://gradschool.utexas.edu/navigating/phd/oral-exams/decisions)

Doctoral students are required to review the degree plans for their program, along with information about specific degree requirements and estimated timelines to reach various benchmarks for the different degree plan specializations.

### [Forms](https://gradschool.utexas.edu/navigating/forms)

The Graduate School has several forms that students, faculty and staff may need regarding graduate education.

### [Graduate Studies Committee (GSC) List and Search](https://utdirect.utexas.edu/apps/ogs/auth/gsc/gsc_members/)

Search for Graduate Studies Committee members.