Arts Project Planning Resources
Source: https://arts.mit.edu/camit/funding/resources/ Parent: https://arts.mit.edu/camit/
Discover resources and information for anyone at MIT looking to carry out an artistic project, with a specific focus on providing information to MIT faculty, staff, or students who are applying for or who have received a grant from CAMIT. These resources are intended to support projects at all stages, from ideation, to planning, to execution.
Please contact us at council-arts@mit.edu for assistance at any stage of preparing a CAMIT grant application or executing a grant-funded project.
For more information, contact: \ council-arts@mit.edu
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Tools and Resources
Makerspaces and Materials
Project Manus / MIT Makersystem
Gather Here: 1343 Cambridge Street, Cambridge / 617-714-4880 \ A local fabric and needle arts store with a variety of pre-made kits that can be viewed online.
Blick Art Materials: 619 Massachusetts Ave, Cambridge / 617-441-6360\ A large national retailer with a mail order business and a store on Mass Ave in Central Square. A 10% discount is available for students for in-store purchases.
B&H – EDU Advantage\ Photography, video, and audio supplies with special discounts and opportunities for students.
As you put together your budget, make sure to check if there are student discounts available.
Equipment Rental
The MIT Libraries: equipment available for checkout
E33: equipment for rent and production services
MIT AV: equipment for rent and technical services
Cambridge Community Television equipment rentals
Technology Available Through MIT
What are my options for making a website at MIT?
Tutorial: High Quality Video Creation at Home
Music and Technology: Recording Techniques and Audio Production
Adobe Creative Cloud: Photo processing (Photoshop), graphic design (InDesign), audio editing (Audition), video editing (Premiere Pro), and more
Autodesk Suite: 3D design, engineering, and entertainment software used for manufacturing, building and construction, and media and entertainment
Microsoft Office 365 ProPlus: Microsoft Word, Excel, PowerPoint, and Outlook
Panopto: All-in-one secure video platform that allows you to record, live stream, host, share, and search video\ Note: Option to integrate Panopto with Zoom to automatically save Zoom recordings
Website and Server Hosting: Consultations regarding IS&T-provided or externally-provided web hosting
Zoom: Video conferencing, virtual events, webinars\ Note: Webinar license requires additional reservation/payment
Working with Vendors and Contractors
MIT Preferred Vendors
MIT Preferred and Internal Supplier Search (MIT Touchstone required)
IMPORTANT: Any payments for professional services using funds from CAMIT must be processed through MIT (by a Department/Lab/Center or through the Division of Student Life for ASA-recognized student organizations). Plan ahead!
MIT has a list of internal and preferred vendors for a variety of services, including:
- A/V Services
- Banners/Signage
- Captions, Transcripts, & Subtitles
- Event Planning
- IT/Telecom Products
- Photography
- Printing
- Professional Services
- Promotional Items
- Shipping/Mailing
- Temporary Labor
A few estimated costs:
- Fees for a short video by MIT AV are typically $2000 (if using in-house editing). Video recordings must include closed captioning as well as transcription; transcription typically costs $150/hour.
- MIT AV for projection and amplification is typically $750 per event. Live streaming and captioning add additional costs.
- Contact MIT AV to request a price estimate for your project.
Guidelines for Honoraria/Professional Payments
Honoraria are payments that are often issued as a thank you for a professional service, such as a speaking engagement or guest lecture at MIT. These engagements are typically performed without the expectation of compensation. An honorarium is considered taxable income to the recipient.
Arts at MIT standard honorarium for one guest lecture/workshop: $250-$500
Payments to suppliers are made in return for goods or services. For example, a payment to MIT AV for providing technical support for an event.
Independent contractors may be hired for work not available through an MIT vendor or recommended supplier. For example, hiring a graphic designer to create the visual identity for an exhibition. All contracts must be processed by the MIT Contracts team.
Finding a Venue
On-campus Exhibition and Performance Spaces
For detailed info about many event spaces on campus, including those in W20 Stratton Student Center, visit the CAC Event Planning Guide
Space
Location
Use
Eligibility
Contact
Capacity
MIT Stratton Student Center\ Building W20, 2nd Floor
Exhibition
Current MIT students
MIT Building 7, Room 408
Exhibition
SA+P community members (faculty, researchers, students, alumni)
MIT Building 9, 1st Floor
Exhibition
SA+P community members (faculty, researchers, students, alumni)
Maihaugen Gallery
MIT Building 14N-130
Exhibition
Exhibits showcasing materials from MIT’s Distinctive Collections
Media Lab Galleries
MIT Media Lab\ Building E14, 1st Floor
Exhibition
MIT Media Lab students, faculty, and affiliates
MIT Building W97
Performance
180 seats
MIT Building W14
Performance
140 seats
MIT Building 16
Performance
MIT-recognized student organizations and Institute departments
Reserve through the CAC scheduling system
Little Theater: 150 seats
Main Kresge: 1,200 seats
MIT Media Lab\ Building 16, 6th Floor
Performance and Events
MIT community (faculty, staff, students, affiliates)
E14-633 Dreyfoos Auditorium: 100 seats
E14-674 Multi-Purpose Room: 250-300
MIT Building E15, Lower Level
Film Screenings and Lectures
MIT community (faculty, staff, students, affiliates)
198 seats
MIT Building E38 and adjacent green space
Community Programs
MIT and Cambridge community
Event and Exhibit Safety
Any project using hazardous materials requires a Safety Plan approved by MIT Environment, Health & Safety (EHS), and events or exhibits held in public spaces (including grounds) must complete an exhibition/installation approval request form. Large-scale installations may also require review by an external engineer. Some reviews and approvals require payment.
Review the EHS Event & Exhibit Safety page
View the project/exhibit review form
Communications and Documentation
Publicity and Outreach
Please tag @artsatmit #artsatmit in any posts on social media.
Visit the MIT Communications Initiative website for guidelines and tips for managing communications for your project.
Publicity Method
Timeline
Audience / Reach
Contact
Cost
Process and Policies
MIT Arts Announce Email List
1-3 business days
Internal MIT Arts Audiences
Questions: Leah Talatinian
Free
Email your content to arts-announce@mit.edu for consideration to be sent via the listserve. Maximum two emails per event.
CAMIT Email Newsletter
3-4 weeks
Council for the Arts
Questions: council-arts@mit.edu
Free
Contact council-arts@mit.edu for consideration to be included in the CAMIT email newsletter. Not guaranteed.
1 day
MIT internal and external audiences
Questions: calendar@mit.edu
Free
Learn more about posting to the events calendar. Use category Arts/Music/Film and tag artsatmit.
3 days before publication date
Internal MIT audiences
Questions: ads@tech.mit.edu
$20-$750
2+ days, earlier is better
Internal MIT audiences, campus visitors
Questions: infinitedisplay@mit.edu
$15-$40/day
Learn more about Infinite Display. Recognized MIT student groups receive a free 3-day posting per semester on the Student Zone screens.
12pm Sunday for Monday email
MIT undergrad students
Questions: ua-secretary@mit.edu
Free
The Byte is a weekly newsletter sent out by the MIT Undergraduate Association with announcements, updates, and events pertaining to undergrads at MIT. Learn more.
12pm Sunday for Monday email
MIT grad students
Questions: gsc-secretary@mit.edu
Free
The Anno is published weekly by the Graduate Student Council, and contains information on news and events happening at MIT relevant to graduate student life. Learn more.
Photography and Video
Filming and photography on campus and with members of the MIT community and/or general public may require specific permissions.
Download MIT’s standard media release form for filming or photographing project participants
Resources from the MIT Office of Communications
MIT Student Film & Video Production Club guide: “So You Want to Film a Project?”
Additional Support
Other Funding Sources
Funding resources for student organizations
Mentorship and Opportunities for Connection
Email Sarah Hirzel, Arts at MIT Maker in Residence
Subscribe to the Arts at MIT Newsletter
Please help us keep this page updated. Feedback and questions are welcome: email us at council-arts@mit.edu.