# Arts Project Planning Resources
**Source**: https://arts.mit.edu/camit/funding/resources/
**Parent**: https://arts.mit.edu/camit/
Discover resources and information for anyone at MIT looking to carry out an artistic project, with a specific focus on providing information to MIT faculty, staff, or students who are applying for or who have received a [grant from CAMIT](https://arts.mit.edu/camit/funding/). These resources are intended to support projects at all stages, from ideation, to planning, to execution.
Please contact us at council-arts@mit.edu for assistance at any stage of preparing a CAMIT grant application or executing a grant-funded project.
For more information, contact: \
[council-arts@mit.edu](mailto:council-arts@mit.edu)
[Subscribe](https://arts.mit.edu/subscribe/) to email alerts about events, deadlines, and news
Follow the Arts at MIT:
#### **Tools and Resources**
### **Makerspaces and Materials**
[Project Manus / MIT Makersystem](https://project-manus.mit.edu/making-at-mit/our-system)
[**Gather Here**](https://gatherhereonline.com/): 1343 Cambridge Street, Cambridge / 617-714-4880 \
A local fabric and needle arts store with a variety of pre-made kits that can be viewed online.
[**Blick Art Materials**](https://www.dickblick.com/): 619 Massachusetts Ave, Cambridge / 617-441-6360\
A large national retailer with a mail order business and a store on Mass Ave in Central Square. A 10% discount is available for students for in-store purchases.
[**B&H – EDU Advantage**](https://www.bhphotovideo.com/find/eduAdvantage.jsp)\
Photography, video, and audio supplies with special discounts and opportunities for students.
As you put together your budget, make sure to check if there are student discounts available.
### **Equipment Rental**
[The MIT Libraries: equipment available for checkout](https://libraries.mit.edu/locations/equipment/)
[E33: equipment for rent and production services](http://e33-productions.mit.edu)
[MIT AV: equipment for rent and technical services](https://ist.mit.edu/av/events)
[Cambridge Community Television equipment rentals](https://www.cctvcambridge.org/rentals/)
### **Technology Available Through MIT**
[MIT Information Systems and Technology (IS&T): Download software, get hardware recommendations, and more](https://ist.mit.edu/software-hardware)
[What are my options for making a website at MIT?](http://kb.mit.edu/confluence/pages/viewpage.action;jsessionid=EA45FF2416B439AB0EB36505FE0EA4B9?pageId=152584629)
[Tutorial: High Quality Video Creation at Home](https://canvas.mit.edu/courses/3156/pages/high-quality-video-creation-at-home)
[Music and Technology: Recording Techniques and Audio Production](https://ocw.mit.edu/courses/music-and-theater-arts/21m-380-music-and-technology-recording-techniques-and-audio-production-fall-2016/)
**[Adobe Creative Cloud](https://ist.mit.edu/adobe/cc)**: Photo processing (Photoshop), graphic design (InDesign), audio editing (Audition), video editing (Premiere Pro), and more
[**Autodesk Suite**](https://ist.mit.edu/autodesk/suite): 3D design, engineering, and entertainment software used for manufacturing, building and construction, and media and entertainment
[**Microsoft Office 365 ProPlus**](https://ist.mit.edu/office/365): Microsoft Word, Excel, PowerPoint, and Outlook
[**Panopto**](https://ist.mit.edu/panopto): All-in-one secure video platform that allows you to record, live stream, host, share, and search video\
Note: Option to integrate Panopto with Zoom to automatically save Zoom recordings
[**Website and Server Hosting**](https://ist.mit.edu/hosting-consultation): Consultations regarding IS&T-provided or externally-provided web hosting
[**Zoom**](https://ist.mit.edu/zoom): Video conferencing, virtual events, webinars\
Note: Webinar license requires additional reservation/payment
#### **Working with Vendors and Contractors**
### **MIT Preferred Vendors**
[MIT Preferred and Internal Supplier Search (MIT Touchstone required)](https://suppliers.mit.edu/)
**IMPORTANT**: Any payments for professional services using funds from CAMIT must be processed through MIT (by a Department/Lab/Center or through the Division of Student Life for ASA-recognized student organizations). Plan ahead!
MIT has a list of internal and preferred vendors for a variety of services, including:
- A/V Services
- Banners/Signage
- Captions, Transcripts, & Subtitles
- Event Planning
- IT/Telecom Products
- Photography
- Printing
- Professional Services
- Promotional Items
- Shipping/Mailing
- Temporary Labor
A few estimated costs:
- Fees for a short video by MIT AV are typically $2000 (if using in-house editing). Video recordings must include closed captioning as well as transcription; transcription typically costs $150/hour.
- MIT AV for projection and amplification is typically $750 per event. Live streaming and captioning add additional costs.
- [Contact MIT AV to request a price estimate for your project](https://ist.mit.edu/av/events).
### **Guidelines for Honoraria/Professional Payments**
**Honoraria** are payments that are often issued as a thank you for a professional service, such as a speaking engagement or guest lecture at MIT. These engagements are typically performed without the expectation of compensation. An honorarium is considered taxable income to the recipient.
Arts at MIT standard honorarium for one guest lecture/workshop: $250-$500
**Payments to suppliers** are made in return for goods or services. For example, a payment to MIT AV for providing technical support for an event.
**Independent contractors** may be hired for work not available through an MIT vendor or recommended supplier. For example, hiring a graphic designer to create the visual identity for an exhibition. All contracts must be processed by the MIT Contracts team.
#### **Finding a Venue**
### **On-campus Exhibition and Performance Spaces**
For detailed info about many event spaces on campus, including those in W20 Stratton Student Center, visit the **[CAC Event Planning Guide](http://web.mit.edu/eventguide/cacfacilities/index.html)**
**Space**
**Location**
**Use**
**Eligibility**
**Contact**
**Capacity**
[**Wiesner Student Art Gallery**](https://arts.mit.edu/start/wiesner-student-art-gallery/)
MIT Stratton Student Center\
Building W20, 2nd Floor
Exhibition
Current MIT students
[Sarah Hirzel](mailto:shirzel@mit.edu)
[**Keller Gallery**](https://sap.mit.edu/updates/galleries)
MIT Building 7, Room 408
Exhibition
SA+P community members (faculty, researchers, students, alumni)
[SA+P](mailto:arch-comm@mit.edu)
[**Gallery 9**](https://sap.mit.edu/updates/galleries)
MIT Building 9, 1st Floor
Exhibition
SA+P community members (faculty, researchers, students, alumni)
[SA+P](mailto:sap-info@mit.edu)
**Maihaugen Gallery**
MIT Building 14N-130
Exhibition
Exhibits showcasing materials from MIT’s [Distinctive Collections](https://libraries.mit.edu/distinctive-collections/)
[Maihaugen Gallery](mailto:maihaugen-lib@mit.edu)
**Media Lab Galleries**
MIT Media Lab\
Building E14, 1st Floor
Exhibition
MIT Media Lab students, faculty, and affiliates
[Kevin Davis](mailto:kdavis@media.mit.edu)
**[Theater W97](http://whereis.mit.edu/?go=W97)**
MIT Building W97
Performance
[Music & Theater Arts](mailto:mta-w97@mit.edu)
180 seats
**[Killian Hall](https://mta.mit.edu/spaceresources)**
MIT Building W14
Performance
[Music & Theater Arts](https://arts.mit.edu/camit/funding/resources/musicevents@mit.edu)
140 seats
[**Kresge Auditorium**](http://web.mit.edu/eventguide/cacfacilities/kresgeauditorium.html)
MIT Building 16
Performance
MIT-recognized student organizations and Institute departments
Reserve through the [CAC](http://cac-ems2.mit.edu/EmsWebApp/) [scheduling system](https://studentlife.mit.edu/cac)
Little Theater: 150 seats
Main Kresge: 1,200 seats
[**Media Lab Sixth Floor**](https://www.media.mit.edu/posts/e14-e15-event-space-descriptions/)
MIT Media Lab\
Building 16, 6th Floor
Performance and Events
MIT community (faculty, staff, students, affiliates)
[Media Lab](https://www.media.mit.edu/groups/e14-and-e15-event-spaces/overview/)
E14-633 Dreyfoos Auditorium: 100 seats
E14-674 Multi-Purpose Room: 250-300
[**Bartos Theater**](https://www.media.mit.edu/posts/bartos-theater-room-description/)
MIT Building E15, Lower Level
Film Screenings and Lectures
MIT community (faculty, staff, students, affiliates)
[Media Lab](https://www.media.mit.edu/groups/e14-and-e15-event-spaces/overview/)
198 seats
[**Kendall/MIT Open Space**](https://www.openspace.mit.edu/)
MIT Building E38 and adjacent green space
Community Programs
MIT and Cambridge community
[Open Space Programming](mailto:openspace@mit.edu)
### **Event and Exhibit Safety**
Any project using hazardous materials requires a Safety Plan approved by MIT Environment, Health & Safety (EHS), and events or exhibits held in public spaces (including grounds) must complete an exhibition/installation approval request form. Large-scale installations may also require review by an external engineer. Some reviews and approvals require payment.
[Review the EHS Event & Exhibit Safety page](https://ehs.mit.edu/campus-workplace-program/event-exhibit-safety/)
[Email MIT EHS](mailto:safe-project@mit.edu)
[View the project/exhibit review form](https://ehs.mit.edu/wp-content/uploads/2019/09/Public-Project-review-form-rev-Aug_27_2018.pdf)
#### **Communications and Documentation**
### **Publicity and Outreach**
**Please tag @artsatmit #artsatmit in any posts on social media.**
Visit the [MIT Communications Initiative website](https://ci.mit.edu/) for guidelines and tips for managing communications for your project.
**Publicity Method**
**Timeline**
**Audience / Reach**
**Contact**
**Cost**
**Process and Policies**
**MIT Arts Announce Email List**
1-3 business days
Internal MIT Arts Audiences
Questions: [Leah Talatinian](mailto:leaht@mit.edu)
Free
Email your content to arts-announce@mit.edu for consideration to be sent via the listserve. Maximum two emails per event.
**CAMIT Email Newsletter**
3-4 weeks
Council for the Arts
Questions: [council-arts@mit.edu](mailto:leaht@mit.edu)
Free
Contact council-arts@mit.edu for consideration to be included in the CAMIT email newsletter. Not guaranteed.
[**MIT Events Calendar**](http://calendar.mit.edu)
1 day
MIT internal and external audiences
Questions: [calendar@mit.edu](mailto:calendar@mit.edu)
Free
[Learn more about posting to the events calendar](http://kb.mit.edu/confluence/display/istcontrib/MIT+Events+Calendar+Landing+Page). Use category Arts/Music/Film and tag artsatmit.
[**Ads in *The Tech***](http://www.thetech.com)
3 days before publication date
Internal MIT audiences
Questions: [ads@tech.mit.edu](mailto:ads@tech.mit.edu)
$20-$750
[Learn more about *Tech* ads.](https://thetech.com/ads/adinfo/mit)
[**Infinite Display**](https://copytech.mit.edu/infinite-display-digital-signage)
2+ days, earlier is better
Internal MIT audiences, campus visitors
Questions: [infinitedisplay@mit.edu](mailto:infinitedisplay@mit.edu)
$15-$40/day
[Learn more about Infinite Display.](https://copytech.mit.edu/infinite-display-digital-signage) Recognized MIT student groups receive a free 3-day posting per semester on the Student Zone screens.
*[**The Byte**](https://ua.mit.edu/mailing-lists)*
12pm Sunday for Monday email
MIT undergrad students
Questions: [ua-secretary@mit.edu](mailto:ua-secretary@mit.edu)
Free
*The Byte* is a weekly newsletter sent out by the MIT Undergraduate Association with announcements, updates, and events pertaining to undergrads at MIT. [Learn more](https://ua.mit.edu/mailing-lists).
***[The Anno](https://gsc.mit.edu/anno/)***
12pm Sunday for Monday email
MIT grad students
Questions: [gsc-secretary@mit.edu](mailto:gsc-secretary@mit.edu)
Free
*The Anno* is published weekly by the Graduate Student Council, and contains information on news and events happening at MIT relevant to graduate student life. [Learn more](https://gsc.mit.edu/anno/).
### **Photography and Video**
Filming and photography on campus and with members of the MIT community and/or general public may require specific permissions.
[MIT campus filming guidelines](https://news.mit.edu/press/filming-guidelines)
[Download MIT’s standard media release form for filming or photographing project participants](https://studentlife.mit.edu/sites/default/files/MIT-media-release-form.pdf)
[Resources from the MIT Office of Communications](https://comms.mit.edu/resources)
[MIT Student Film & Video Production Club guide: “So You Want to Film a Project?”](https://web.mit.edu/sctv/www/wp-content/uploads/2022/01/project-guide.pdf)
#### **Additional Support**
### **Other Funding Sources**
[Funding resources for student organizations](https://asa.mit.edu/group-resources/group-funding/)
[Crowdfund MIT](http://crowdfund.mit.edu)
[Design to Making Mini-Grants](https://make.mit.edu/projects)
### **Mentorship and Opportunities for Connection**
[MIT Arts Scholars Program](https://arts.mit.edu/start/arts-scholars/)
[Arts Startup Incubator](https://arts.mit.edu/start/entrepreneurship/startup-incubator/)
[Email Sarah Hirzel, Arts at MIT Maker in Residence](mailto:shirzel@mit.edu)
[Subscribe to the Arts at MIT Newsletter](https://arts.mit.edu/subscribe/)
[MIT Innovation HQ](https://ihq.mit.edu)
Please help us keep this page updated. Feedback and questions are welcome: email us at [council-arts@mit.edu](mailto:council-arts@mit.edu).
### **Additional Information**
[**How to Apply**](https://arts.mit.edu/camit/funding/apply/)
[**Eligibility**](https://arts.mit.edu/camit/funding/eligibility/)
[**Funded Projects**](https://arts.mit.edu/camit/funding/recipients/)