# Recruitment procedures
**Source**: https://www.tuwien.at/en/tu-wien/a-university-for-all/committee-on-equal-treatment/recruitment-procedures
**Parent**: https://www.tuwien.at/en/tu-wien/a-university-for-all/committee-on-equal-treatment
## Involvement of the AKG in personnel recruitment procedures
### 1. Writing the tender text
- Send the tender text to the responsible AKG member (see [Contact](https://www.tuwien.at/en/tu-wien/a-university-for-all/committee-on-equal-treatment/contact)) at least 14 days ahead of publication (works via TISS).
- The text must not contain any direct or indirect discrimination, must be accurate in terms of the position's outlined tasks and the desired applicant profile, and must be gender-neutral.
- The text will be published in the university gazette of TU Wien after confirmation by the AKG member.
### 2. Approaching potential female applicants
- On the day of publication of the tender: Actively approach suitable female candidates (see [AKG guidelines](https://www.tuwien.at/en/tu-wien/a-university-for-all/committee-on-equal-treatment/directives-of-the-akg), german only).
- Specifically: Implement appropriate measures in accordance with the [AKG form](https://www.tuwien.at/en/tu-wien/a-university-for-all/committee-on-equal-treatment/forms) relevant to the type of position (german only).
- **Keep** evidence of the implementation of the measures for forwarding to the responsible AKG member.
## 3. Conducting job interviews
- After the application deadline, a list of all applicants and application documents must be sent to the responsible AKG member (done automatically via eRecruiter).
- Invite all female applicants who meet the requirements of the tender text, in case of doubt the responsible AKG member may propose additional people to be interviewed.
- The AKG member must be invited to the job interview in a timely manner (at least 5 working days prior and ideally by coordinating the date together ahead of time).
- Job interviews must be conducted in an objective and non-discriminatory manner.
## 4. Presenting a staffing proposal
- Current form for data sheet and staffing proposal is available from [Human Ressources](https://www.tuwien.at/en/internal/human-resources/formulare).
- Explain the reasons for hiring the proposed person(s) in an objective manner.
- After filling out the form and obtaining the relevant signatures (including from the responsible AKG member), upload it to the eRecruiter.
## Further information on personnel recruitment procedures
### Requirements
#### Universities Act 2002
- All job vacancies at TU Wien must be advertised. The only exceptions are for lecturers and fixed-term positions funded by third-party fund (see [§ 107 (1) and (2) UG](https://www.ris.bka.gv.at/eli/bgbl/i/2002/120/P107/NOR40261583?Abfrage=Bundesnormen&Kundmachungsorgan=&Index=&Titel=&Gesetzesnummer=&VonArtikel=&BisArtikel=&VonParagraf=107&BisParagraf=&VonAnlage=&BisAnlage=&Typ=&Kundmachungsnummer=&Unterzeichnungsdatum=&FassungVom=06.03.2026&VonInkrafttretedatum=&BisInkrafttretedatum=&VonAusserkrafttretedatum=&BisAusserkrafttretedatum=&NormabschnittnummerKombination=Und&ImRisSeitVonDatum=&ImRisSeitBisDatum=&ImRisSeit=Undefined&ResultPageSize=100&Suchworte=ug&Position=1&SkipToDocumentPage=true&ResultFunctionToken=289d41e3-a140-4ae0-b8f3-5e0b64a96b8c "https://www.ris.bka.gv.at/Dokument.wxe?Abfrage=Bundesnormen&Dokumentnummer=NOR40110378&ResultFunctionToken=6a827677-8964-4ec5-8719-384478ee1d58&Position=1&Kundmachungsorgan=&Index=&Titel=&Gesetzesnummer=&VonArtikel=&BisArtikel=&VonParagraf=107&BisParagraf=107&VonAnlage=&BisAnlage=&Typ=&Kundmachungsnummer=&Unterzeichnungsdatum=&FassungVom=01.12.2014&VonInkrafttretedatum=&BisInkrafttretedatum=&VonAusserkrafttretedatum=&BisAusserkrafttretedatum=&NormabschnittnummerKombination=Und&ImRisSeit=Undefined&ResultPageSize=100&Suchworte=UG")).
#### Career Advancement Plan for Women
- Use of gender-responsive language (see [§ 11](https://www.tuwien.at/fileadmin/Assets/tu-wien/TU_fuer_alle/AKG/FFP_GSP/Career_Advancement_Plan_for_Women_2025.pdf))
- Involvement of the AKG in selection procedures (see [§ 30](https://www.tuwien.at/fileadmin/Assets/tu-wien/TU_fuer_alle/AKG/FFP_GSP/Career_Advancement_Plan_for_Women_2025.pdf))
- Job interviews with female applicants following a job advertisement (see [§ 31](https://www.tuwien.at/fileadmin/Assets/tu-wien/TU_fuer_alle/AKG/FFP_GSP/Career_Advancement_Plan_for_Women_2025.pdf))
#### Equal Opportunities Plan
Please also note the [Equal Opportunities Plan at TU Wien](https://www.tuwien.at/fileadmin/Assets/tu-wien/TU_fuer_alle/AKG/FFP_GSP/Equal_Opportunities_Plan_2025.pdf).
#### Rules of conduct at TU Wien
[Compliance at TU Wien](https://www.tuwien.at/en/tu-wien/organisation/central-divisions/compliance)
### Assistance
#### Gender-neutral text writing
- [Language is not neutral](https://www.tuwien.at/fileadmin/Assets/tu-wien/TU_fuer_alle/AKG/Sprachliche_Gleichbehandlung/AKG_Broschuere_2021_Sprache_ist_nicht_neutral.pdf) (brochure of the AKG, german only)
- [Guidelines for Gender-Inclusive Language](https://www.tuwien.at/fileadmin/Assets/dienstleister/Gender_Equality_Office/drei_saeulen/Leitfaden_Gendergerechte_Sprache.pdf) (TU Wien, german only)
- [Gender-neutral-language in the European Parliament](https://www.tuwien.at/fileadmin/Assets/tu-wien/TU_fuer_alle/AKG/Sprachliche_Gleichbehandlung/EU_Parlament_2018_Gender_Neutral_Language_englisch.pdf)
#### Guidance from the Vice Rectorate for Human Resources
- Detailed information about application processes and the recruitment of new employees can be found in the intranet section of the [Application Management Service Unit](https://www.tuwien.at/en/internal/human-resources/application-management-service-unit).
#### Further assistance
- [List of questions from the AKG on social and gender competence](https://www.tuwien.at/fileadmin/Assets/tu-wien/TU_fuer_alle/AKG/Fragekatalog_des_AKG_TUW_Sozial-u-Genderkompetenz_final_E-.pdf)
- [Considerations for recruiting talent and designing job advertisements](https://www.tuwien.at/fileadmin/Assets/tu-wien/TU_fuer_alle/AKG/Infomaterial/Hentschel_Horvath_2015_Rekrutierung_und_Gestaltung_von_Stellenanzeigen.pdf) (excerpt from Peus et al. “Personalauswahl in der Wissenschaft”, Springer-Verlag Berlin Heidelberg 2025) (german only)
## Forms
**Forms of the AKG:** [forms](https://www.tuwien.at/en/tu-wien/a-university-for-all/committee-on-equal-treatment/forms) (german only)
**Forms for academic and general staff in the HR Department:** After Login: Internal→ Human Resources → [Forms](https://www.tuwien.at/en/internal/human-resources/formulare)
## Contact
**Members:** see [contact](https://www.tuwien.at/en/tu-wien/a-university-for-all/committee-on-equal-treatment/contact)
**AKG-Office**: [akg.buero@tuwien.ac.at](#)