Steps to Obtain a GET Card

Source: https://oia.osu.edu/global-education/planning-program/current-resident-director-information/faculty-led-program-0 Parent: https://oia.osu.edu/global-education/getting-started

A Group/Extended Travel (GET) Card is a type of university purchasing card (PCard). The university-required procedure for obtaining a GET card is a minimum five-week, multi-step process involving internal offices and the university contracted credit card company.

1. Training (30-60 minutes)

• Resident director completes “Global Education Finance 101” training in BuckeyeLearn
• Must score 100% on the quiz at the end of the training
• Must complete training before steps three through 10 can happen

2. Spend plan (10 business days)

• Program specialist creates spend plan (list of approved program expenses)
• Office of International Affairs (OIA) program manager and Office of Academic Affairs Business Services and Finance reviews

3. Spend authorization creation (three to seven business days)

• OAA Business Services creates individual spend authorization for each resident director

4. Acknowledgement of Understanding form

• Workday sends resident director notification for university-required International Acknowledgement of Understanding form
• OAA Business Services will not initiate PCard application until resident director signs form in Workday

5. Spend authorization approvals (three business days)

• Spend authorization routed through multiple offices
• Resident director approves spend authorization in Workday

6. GET Card application

• OAA Business Services routes PCard MOU in DocuSign
• Resident director signs
• OAA Business Services initiates PCard application in Workday
• Multiple people/offices must approve the application

7. PCard approval (three to seven business days)

• After collecting all signatures, PCard office sends OAA Business Services an email notification of PCard application approval

8. University contracted credit card company (10 business days)

• University contacted credit card company processes PCard application, and prints and mails the GET Card to the PCard office

9. Card pick-up

• PCard office sends OAA Business Services an email notification that GET Card is ready
• OIA program managers collect the GET Card from PCard Office

10. PIN

• GET Card PIN is mailed to OIA (2009 Millikin Rd, Columbus, OH 43210)

11. Handoff

• Specialist delivers GET Card and PIN to resident director

12. Upon completion of the program

• Resident director expense report must be submitted in Workday within 10 days to reconcile GET Card transactions
• Contact globaledbusops@osu.edu to discuss how to return unused funds (must be in USD)