# Steps to Obtain a GET Card

**Source**: https://oia.osu.edu/global-education/planning-program/current-resident-director-information/faculty-led-program-0
**Parent**: https://oia.osu.edu/global-education/getting-started

A Group/Extended Travel (GET) Card is a type of university purchasing card (PCard). The university-required procedure for obtaining a GET card is a minimum five-week, multi-step process involving internal offices and the university contracted credit card company.

## 1. Training (30-60 minutes)

- Resident director completes “Global Education Finance 101” training in BuckeyeLearn
- Must score 100% on the quiz at the end of the training
- Must complete training before steps three through 10 can happen

## 2. Spend plan (10 business days)

- Program specialist creates spend plan (list of approved program expenses)
- Office of International Affairs (OIA) program manager and Office of Academic Affairs Business Services and Finance reviews

## 3. Spend authorization creation (three to seven business days)

- OAA Business Services creates individual spend authorization for each resident director

## 4. Acknowledgement of Understanding form

- Workday sends resident director notification for university-required International Acknowledgement of Understanding form
- OAA Business Services will not initiate PCard application until resident director signs form in Workday

## 5. Spend authorization approvals (three business days)

- Spend authorization routed through multiple offices
- Resident director approves spend authorization in Workday

## 6. GET Card application

- OAA Business Services routes PCard MOU in DocuSign
- Resident director signs
- OAA Business Services initiates PCard application in Workday
- Multiple people/offices must approve the application

## 7. PCard approval (three to seven business days)

- After collecting all signatures, PCard office sends OAA Business Services an email notification of PCard application approval

## 8. University contracted credit card company (10 business days)

- University contacted credit card company processes PCard application, and prints and mails the GET Card to the PCard office

## 9. Card pick-up

- PCard office sends OAA Business Services an email notification that GET Card is ready
- OIA program managers collect the GET Card from PCard Office

## 10. PIN

- GET Card PIN is mailed to OIA (2009 Millikin Rd, Columbus, OH 43210)

## 11. Handoff

- Specialist delivers GET Card and PIN to resident director

## 12. Upon completion of the program

- Resident director expense report must be submitted in Workday within 10 days to reconcile GET Card transactions
- Contact [globaledbusops@osu.edu](mailto: globaledbusops@osu.edu) to discuss how to return unused funds (must be in USD)