# FGS Forms
**Source**: https://www.yorku.ca/gradstudies/students/current-students/registration-enrolment/fgs-forms/
**Parent**: https://www.yorku.ca/gradstudies/students/youve-been-admitted/
[Home](https://www.yorku.ca/gradstudies) » [Students](https://www.yorku.ca/gradstudies/students/) » [Current Students](https://www.yorku.ca/gradstudies/students/current-students/) » [Registration & Enrolment](https://www.yorku.ca/gradstudies/students/current-students/registration-enrolment/) » FGS Forms
The following is a collection of all FGS forms for our graduate community.
## Academic Affairs
Academic Honesty
[Resources for GPDs & GPAs](https://www.yorku.ca/gradstudies/gpa-gpd-resources/)
Curriculum Development
[New Course Proposal Form](https://www.yorku.ca/gradstudies/faculty-staff/academic-affairs/curriculum-development/#forms)\
[Course Change Proposal Form](https://www.yorku.ca/gradstudies/faculty-staff/academic-affairs/curriculum-development/#forms)\
[Change to Program/Graduate Diploma Academic Requirements Proposal Form](https://www.yorku.ca/gradstudies/faculty-staff/academic-affairs/curriculum-development/#forms)
Graduate Faculty Membership
[Academic Resource Management System (ARMS) database](http://arms.info.yorku.ca/)
Intellectual Property
[Intellectual Property Awareness Checklist (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2023/02/fgs-intellectual-property-checklist.pdf)\
[Intellectual Property Memorandum of Understanding (MOU) between Graduate Students and Graduate Supervisors (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2023/02/fgs-intellectual-property-mou.pdf)
Teaching Award
[Faculty Teaching Award](https://www.yorku.ca/gradstudies/faculty-staff/academic-affairs/faculty-teaching-award/)
Conflict of Interest Disclosure with Respect to Graduate Student Education
[Conflict of Interest Disclosure with Respect to Graduate Student Education](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/conflict-of-interest-disclosure-2025-01-17.pdf)
## Graduate Admissions
Internal Promotion & Program Outreach
[Advancing Master's to PhD (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2023/02/Advancing-masters-doctoral-2026-03-12.pdf)\
[Internal Application to Graduate Studies—Program Outreach (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/program-outreach-2025-01-17.pdf) —must be referred by graduate program
For Program use only:
- [FGS Internal Promotion, Program Outreach & Program Change Form Submissions](https://forms.office.com/r/bp0TzDEs5c)
Visiting Graduate Students
[OVGS application form (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/ovgs-application-2024-12-10.pdf)\
[Ontario Visiting Graduate Student Withdrawal Form (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/ovgs-withdrawal-2024-12-10.pdf)\
[Outgoing OVGS Submission Form](https://fgs.apps01.yorku.ca/machform/view.php?id=219932)
## Student Affairs
Convocation
[Degree Information (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/convocation-degree-2024-12-02.pdf)\
[Diploma Information (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/05/convocation-diploma-2025-05-02.pdf)\
[Collaborative Specialization Information (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/04/collaborative-specialization-2025-04-30.pdf)
Enrolment
[Course Transaction (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/course-transaction-2025-01-17.pdf)\
[Request to Take a Course in another Graduate Program at York (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/course-program-other-2025-01-17.pdf)\
[Request for a Graduate student to Enroll in an Undergraduate Course (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/course-grad-undergrad-2024-12-04.pdf)\
[Request for an Undergraduate Student to Enroll in a Graduate Course (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/course-undergrad-grad-2025-01-17.pdf)
Registration
[Program Withdrawal (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/program-withdrawal-2024-12-05.pdf)\
[Request to Take a Course in Another Graduate Program at York (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/course-program-other-2025-01-17.pdf)
Petitions
[Graduate Academic Petitions Portal](https://www.yorku.ca/gradstudies/students/current-students/regulations/graduate-academic-petitions/)\
[Academic Petition Form–Diploma Students (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/academic-petition-form-diploma-students-2024-12-06.pdf)\
[Retroactive/Manual Academic Petition Form (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/02/retroactive-manual-academic-petition-2025-01-07.pdf)\
[Attending Physicians Statement (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2021/03/attending-physicians-statement.pdf)\
For Program use only: \
• [FGS Manual Petitions Requests](https://forms.office.com/r/gXMse3UGjN)
Appeals
[Appeal Form (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/leave-appeal-2024-12-06.pdf)
Other
[Request for an e-mail extension for withdrawn students](https://fgs.apps01.yorku.ca/machform/view.php?id=32507)\
[Graduate Program Change Request (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/09/grad-program-change-2025-09-09.pdf) \
[Request for Graduate Student Library Extension](https://fgs.apps01.yorku.ca/machform/view.php?id=292187)
## Thesis and Dissertation
Supervision
**Supervisor and Supervisory Committee Portal (Flowable)**
- **For students:** Please using PPY [graduate SSC portal](https://autoworx.uit.yorku.ca/work/deeplink?fragment=/sscRequests/fGS_123_Page_Student_Dashboard).
- **For staff/faculty:** Please using PPY [graduate SSC portal](https://autoworx.uit.yorku.ca/work/deeplink?fragment=/sscRequests/fGS_123_Page_Admin_Dashboard).
For Program use only
- [Manual Supervisor & Supervisory Committee Approval Form (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/07/supervisor-committee-approval-2025-07-09.pdf)\
This form is to be used for students who have withdrawn and require an update to their supervisory committee. The signed form, once completed, should be submitted alongside the Reinstatement to Complete Petition for processing.
Oral Examination
**Graduate oral exam Portal for staff/faculty:** Please login using PPY [graduate oral exam portal](https://autoworx.uit.yorku.ca/work/deeplink?fragment=/sscRequests/fGS_123_Page_Admin_Dashboard).
Optional Form for the Collection of Oral Examination Information (To Facilitate Flowable Submission):\
[Optional Flowable ROE template—MA](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/07/oral-exam-master-2025-07-16.pdf)\
[Optional Flowable ROE template—PhD](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/07/oral-exam-doctoral-2025-07-16.pdf)
ROE Forms to be used for Reinstatement to complete petitions:\
[Manual Recommendation for Oral exam form—MA (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/07/manual-oral-exam-masters-2025-07-16.pdf)\
[Manual Recommendation for Oral exam form—PhD (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/07/manual-oral-exam-doctoral-2025-07-16.pdf)
**Post defence forms:**\
[Oral Examination Report Form (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/07/oral-exam-report-2025-07-16.pdf)\
[Revisions Approved Memorandum (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/revisions-approved-memo-2025-01-06.pdf)
**For Program use Only:**
**Key program MS Forms Links**\
***\*Forms that cannot be uploaded to the Flowable system must be submitted manually via the below MS Forms links***
- **Reinstatement to complete petitions:** [FGS Manual Petitions Requests](https://forms.office.com/r/gXMse3UGjN)
- **Oral Exam Report (OER):** [FGS Oral Exam Report Temporary Submission](https://forms.office.com/r/0Wi8bW7MG0)
- **Revision Approved Memorandum (RAM):** [FGS Revision Approved Memorandum Submission](https://forms.office.com/r/bfq7BxhUXG)
Organization and Technical Requirements
[Sample Title Page (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2021/03/sample-title-page.pdf)\
[Sample Table of Contents (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2021/04/sample-table-of-contents.pdf)\
[Sample List of Tables (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2021/03/sample-list-of-tables.pdf)
Research Ethics
[Graduate Proposal Milestone portal: Student Log-in](https://autoworx.uit.yorku.ca/work/deeplink?fragment=/proposalMilestone/fGS_118_Page_Student_Dashboard) \
[Graduate Proposal Milestone portal: Staff/faculty Log-in](https://autoworx.uit.yorku.ca/work/deeplink?fragment=/proposalMilestone/fGS_118_Page_Admin_Dashboard)\
[YU Ethics Review portal](https://www.yorku.ca/research/yuethicsreview/)\
[Statement of Relationship Between Proposal and an Existing HPRC-Approved Project (TD4) (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2024/09/statement-of-relationship-between-proposal-and-existing-hprc-approved-project-td4.pdf)\
[Informed Consent Template (.docx)](https://www.yorku.ca/gradstudies/informed-consent-form-template_032424/)\
[Graduate Student Risk Assessment Form](https://www.yorku.ca/gradstudies/students/current-students/student-risk-assessment/)\
[Debriefing Consent Form for studies involving deception](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2024/05/Debriefing-Consent-Form-.pdf)
Copyright
[Library and Archives Canada Non-Exclusive Theses Licence–English version (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2024/06/lac-non-exclusive-licence-en.pdf)\
[Library and Archives Canada Non-Exclusive Theses Licence–French version (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2024/06/lac-non-exclusive-licence-fr.pdf)
External Examiners
[External Examiner Honorarium](https://fgs.apps01.yorku.ca/machform/view.php?id=272136)
Delay of Publication (Embargo)
[Request a delay of publication (embargo)](https://fgs.apps01.yorku.ca/machform/view.php?id=39691)
Reimbursement of Production Costs
[Reimbursement of Thesis/Dissertation Production Costs Form (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/thesis-reimbursement-2025-01-06.pdf)
## Student Finances
Financial Assistance
[Graduate Assistantship Workload (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/ga-workload-2025-01-07.pdf)\
[Awards for Students with Disabilities (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2023/02/awards-students-with-disabilities-grad-2023-2024.pdf)\
[Minimum Guarantee Assignment Form (.pdf)](https://www.yorku.ca/gradstudies/wp-content/uploads/sites/184/2025/01/minimum-guarantee-assignment-2025-01-07.pdf)\
[Concur](https://www.concursolutions.com/home.asp) (York's automated expense reporting system)\
[Getting Reimbursed](https://www.yorku.ca/finance/how-to-services/getting-reimbursed/)[Filing Online Explanation (.pdf)](https://www.yorku.ca/finance/wp-content/uploads/sites/76/2021/03/Lead-in_to_manual_expense_forms-WP-rev.pdf)
Research Opportunities for Graduate Students
[Research Opportunities for Graduate Students](https://fgs.apps01.yorku.ca/machform/view.php?id=17003)
Scholarships and Awards
[Financial Aid, Awards, and Scholarships (FAAS) Application](https://students.yorku.ca/sfs/awards-and-scholarships)
## Graduate & Postdoctoral Professional Skills (GPPS)
Graduate & Postdoctoral Professional Skills (GPPS)
[Registration forms for workshops](https://gradstudies.yorku.ca/current-students/enhancing-your-experience/graduate-postdoctoral-professional-skills/)
## Connect with FGS