Due Dates Calendar

Source: https://ap.washington.edu/ahr/resources/due-dates-calendar/ Parent: https://ap.washington.edu/ahr/

Note: This calendar only reflects due dates for the Office for Academic Personnel and Faculty (APF). Schools/colleges/campuses and individual departments may have additional timelines related to the content below.

Link to Board of Regents (BOR) Calendar

Date | Details || Mar 13, 2026 | Notify 9-month Faculty in 1st Year of Appointment of Reappointment Decision Units must notify faculty with 9-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements. | | Mar 14, 2026 | Submit 'Spring' Spreadsheets for Faculty Reappointments and Title Changes Upload completed 'Spring' reappointment spreadsheets for 9- and 12-month faculty to APF SharePoint site. | | Mar 14, 2026 | Return from Winter Quarter Sabbatical Process Return Worker from Leave in Workday to bring faculty back from Winter Quarter sabbatical. | | Mar 15, 2026 | Spring Quarter Sabbatical begins Ensure leave is processed in Workday for faculty approved for Spring Quarter sabbatical. | | Mar 31, 2026 | Mandatory Faculty Promotion/Tenure Notifications Faculty who went through a mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by March 31. Notifications sent by the Office of Academic Personnel. | | Mar 31, 2026 | Notify 12-month Faculty in 1st Year of Appointment of Reappointment Decision Units must notify select faculty with 12-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements. | | Apr 10, 2026 | Submit Librarian Promotion Records Upload complete and accurate librarian promotion records for provost-level review. | | Apr 15, 2026 | Submit Appointments for May Board of Regents Meeting Appointments requiring Board of Regents approval at the May Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. | | Apr 30, 2026 | Early Non-mandatory Faculty Promotion/Tenure Notifications | | May 1, 2026 | Submit H Visa Requests for Appointees Starting in September Follow guidance on How to Sponsor an H-1B Temporary Worker to support timely processing of H visa requests for appointees starting in September. | | May 20, 2026 | Submit Appointments for June Board of Regents Meeting Appointments requiring Board of Regents approval at the June Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. | | Jun 1, 2026 | Notify Clinical and Affiliate Faculty of Reappointment and Title Change Decisions | | Jun 1, 2026 | Non-mandatory Faculty Promotion/Tenure Notifications | | Jun 1, 2026 | Librarian Promotion Notifications Librarians who were successfully reviewed for promotion can expect to be notified of the outcome by June 1. Notifications sent by the Office for Academic Personnel & Faculty. | | Jun 15, 2026 | Return from Spring Quarter Sabbatical Process Return Worker from Leave in Workday to bring faculty back from Spring Quarter sabbatical. | | Jun 16, 2026 | Summer Quarter Sabbatical begins Ensure leave is processed in Workday for faculty approved for Summer Quarter sabbatical. | | Jun 16, 2026 | Complete Academic Reviews for 9-month Faculty Academic reviews for faculty with 9-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 16, 2026. | | Jun 17, 2026 | Submit Appointments for July 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the July Board meeting must processed in Workday and ready for review. Appointments should be approved by the Board before the appointment start date. | | Jun 22, 2026 | Close recruitments opened between January-June 2025 Deadline to disposition applicants and complete and close recruitments opened between January 1 and June 30, 2025. | | Jun 30, 2026 | Complete Academic Reviews for Senior Assistant Librarians Academic reviews for senior assistant librarians must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2026. | | Jun 30, 2026 | Complete Academic Reviews for 12-month Faculty Academic reviews for faculty with 12-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2026. | | Aug 19, 2026 | Submit Appointments for September Board of Regents Meeting Appointments requiring Board of Regents approval at the September Board meeting must processed in Workday and ready for review. Appointments should be approved by the Board before the appointment start date. | | Oct 21, 2026 | Submit Appointments for November Board of Regents Meeting Appointments requiring Board of Regents approval at the November Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |

View Full Due Date Calendar

2025-2026 Due Dates

Date	Details
Sept 30, 2025	Last day to initiate promotion and tenure cases
Oct 22, 2025	Submit Appointments for November 2025 Board of Regents Meeting
Oct 31, 2025	Complete Census Impacting Workday Updates
Dec 13, 2025	Return from Autumn Quarter Sabbatical Process Return Worker from Leavein Workday to bring faculty back from Autumn Quarter sabbatical.
Dec 15, 2025	Submit Appointments for January Board of Regents Meeting Appointments requiring Board of Regents approval at the January must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.
Dec 15, 2025	Winter Quarter Sabbatical begins Ensure leave is processed in Workday for faculty approved for Winter Quarter sabbatical.
Dec 15, 2025	Notify 9-month Faculty of Reappointment Decision Units must notify faculty with 9-month service periods, who are not in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements.
Dec 15, 2025	Submit Mandatory Faculty Promotion/Tenure Records Upload complete and accurate mandatory faculty promotion and/or tenure records for provost-level review. See P&T Submission User Guide for details.
Dec 26, 2025	Notify 12-month Faculty of Reappointment Decision Units must notify faculty with 12-month service periods of the reappointment decision. Does not apply to all 12-month faculty. See Reappointments for specific applicability and requirements.
Dec 31, 2025	Close recruitments opened between July-December 2023 Deadline to disposition applicants and complete and close recruitments opened between July 1 and December 31, 2024.
Jan 10, 2026	Deadline to Apply for Sabbatical Deadline to submit faculty and librarian applications for sabbaticals effective during the 2025-26 Academic Year. Upload complete and accurate sabbatical applications for provost-level review. See Sabbaticals for details.
Jan 16, 2026	Submit Early Non-mandatory Faculty Promotion/Tenure Records
Jan 16, 2026	Submit ‘Winter’ Spreadsheets for Faculty Reappointments Upload completed ‘Winter’ reappointment spreadsheets for 9- and 12-month faculty to APF SharePoint site.
Feb 2, 2026	Submit Non-mandatory Faculty Promotion/Tenure Records Upload complete and accurate non-mandatory faculty promotion and/or tenure records for provost-level review. See P&T Submission User Guide for details.
Feb 18, 2026	Submit Appointments for March Board of Regents Meeting Appointments requiring Board of Regents approval at the March Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.
Mar 1, 2026	Submit H Visa Requests for Appointees Starting in July Follow guidance on How to Sponsor an H-1B Temporary Worker to support timely processing of H visa requests for appointees starting in July.
Mar 13, 2026	Notify 9-month Faculty in 1st Year of Appointment of Reappointment Decision Units must notify faculty with 9-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements.
Mar 14, 2026	Return from Winter Quarter Sabbatical Process Return Worker from Leave in Workday to bring faculty back from Winter Quarter sabbatical.
Mar 14, 2026	Submit ‘Spring’ Spreadsheets for Faculty Reappointments and Title Changes Upload completed ‘Spring’ reappointment spreadsheets for 9- and 12-month faculty to APF SharePoint site.
Mar 15, 2026	Spring Quarter Sabbatical begins Ensure leave is processed in Workday for faculty approved for Spring Quarter sabbatical.
Mar 31, 2026	Notify 12-month Faculty in 1st Year of Appointment of Reappointment Decision Units must notify select faculty with 12-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements.
Mar 31, 2026	Mandatory Faculty Promotion/Tenure Notifications Faculty who went through a mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by March 31. Notifications sent by the Office of Academic Personnel.
Apr 10, 2026	Submit Librarian Promotion Records Upload complete and accurate librarian promotion records for provost-level review.
Apr 15, 2026	Submit Appointments for May Board of Regents Meeting Appointments requiring Board of Regents approval at the May Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.
Apr 30, 2026	Early Non-mandatory Faculty Promotion/Tenure Notifications
May 1, 2026	Submit H Visa Requests for Appointees Starting in September Follow guidance on How to Sponsor an H-1B Temporary Worker to support timely processing of H visa requests for appointees starting in September.
May 20, 2026	Submit Appointments for June Board of Regents Meeting Appointments requiring Board of Regents approval at the June Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.
Jun 1, 2026	Non-mandatory Faculty Promotion/Tenure Notifications
Jun 1, 2026	Librarian Promotion Notifications Librarians who were successfully reviewed for promotion can expect to be notified of the outcome by June 1. Notifications sent by the Office for Academic Personnel & Faculty.
Jun 1, 2026	Notify Clinical and Affiliate Faculty of Reappointment and Title Change Decisions
Jun 15, 2026	Return from Spring Quarter Sabbatical Process Return Worker from Leave in Workday to bring faculty back from Spring Quarter sabbatical.
Jun 16, 2026	Summer Quarter Sabbatical begins Ensure leave is processed in Workday for faculty approved for Summer Quarter sabbatical.
Jun 16, 2026	Complete Academic Reviews for 9-month Faculty Academic reviews for faculty with 9-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 16, 2026.
Jun 17, 2026	Submit Appointments for July 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the July Board meeting must processed in Workday and ready for review. Appointments should be approved by the Board before the appointment start date.
Jun 22, 2026	Close recruitments opened between January-June 2025 Deadline to disposition applicants and complete and close recruitments opened between January 1 and June 30, 2025.
Jun 30, 2026	Complete Academic Reviews for Senior Assistant Librarians Academic reviews for senior assistant librarians must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2026.
Jun 30, 2026	Complete Academic Reviews for 12-month Faculty Academic reviews for faculty with 12-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2026.
Aug 19, 2026	Submit Appointments for September Board of Regents Meeting Appointments requiring Board of Regents approval at the September Board meeting must processed in Workday and ready for review. Appointments should be approved by the Board before the appointment start date.
Oct 21, 2026	Submit Appointments for November Board of Regents Meeting Appointments requiring Board of Regents approval at the November Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.