Metadata
Title
Due Dates Calendar
Category
undergraduate
UUID
b6f353aa7bb0443e832481d98dac9c84
Source URL
https://ap.washington.edu/ahr/resources/due-dates-calendar/
Parent URL
https://ap.washington.edu/ahr/
Crawl Time
2026-03-11T03:18:37+00:00
Rendered Raw Markdown 
# Due Dates Calendar

**Source**: https://ap.washington.edu/ahr/resources/due-dates-calendar/
**Parent**: https://ap.washington.edu/ahr/

*Note: This calendar only reflects due dates for the Office for Academic Personnel and Faculty (APF). Schools/colleges/campuses and individual departments may have additional timelines related to the content below.*

**[Link to Board of Regents (BOR) Calendar](https://www.washington.edu/regents/meeting-schedule-2025/)**

Date | Details || Mar 13, 2026 | **Notify 9-month Faculty in 1st Year of Appointment of Reappointment Decision**  Units must notify faculty with 9-month service periods, who are in their first annual appointment, of the reappointment decision. See [Reappointments](https://ap.washington.edu/ahr/actions/reappointments/) for applicability and specific requirements. |
| Mar 14, 2026 | **Submit 'Spring' Spreadsheets for Faculty Reappointments and Title Changes**  Upload completed ['Spring' reappointment spreadsheets](https://ap.washington.edu/ahr/actions/reappointments/) for 9- and 12-month faculty to [APF SharePoint site.](https://uwnetid.sharepoint.com/sites/oap_scc/Shared%20Documents/Forms/AllItems.aspx) |
| Mar 14, 2026 | **Return from Winter Quarter Sabbatical**  Process [Return Worker from Leave](https://isc.uw.edu/user-guides/loa_sabbatical/) in Workday to bring faculty back from Winter Quarter sabbatical. |
| Mar 15, 2026 | **Spring Quarter Sabbatical begins**  Ensure [leave is processed in Workday](https://isc.uw.edu/user-guides/loa_sabbatical/) for faculty approved for Spring Quarter sabbatical. |
| Mar 31, 2026 | **Mandatory Faculty Promotion/Tenure Notifications**  Faculty who went through a mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by March 31. Notifications sent by the Office of Academic Personnel. |
| Mar 31, 2026 | **Notify 12-month Faculty in 1st Year of Appointment of Reappointment Decision**  Units must notify select faculty with 12-month service periods, who are in their first annual appointment, of the reappointment decision. See [Reappointments](https://ap.washington.edu/ahr/actions/reappointments/) for applicability and specific requirements. |
| Apr 10, 2026 | **Submit Librarian Promotion Records**  Upload complete and accurate librarian promotion records for provost-level review. |
| Apr 15, 2026 | **Submit Appointments for May Board of Regents Meeting**  [Appointments requiring Board of Regents approval](https://ap.washington.edu/ahr/academic-titles-ranks/academic-titles-requiring-board-of-regents-approval/) at the May Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
| Apr 30, 2026 | **Early Non-mandatory Faculty Promotion/Tenure Notifications** |
| May 1, 2026 | **Submit H Visa Requests for Appointees Starting in September**  Follow guidance on [How to Sponsor an H-1B Temporary Worker](https://ap.washington.edu/ahr/visas/admin-resources/h1b/sponsorship/) to support timely processing of H visa requests for appointees starting in September. |
| May 20, 2026 | **Submit Appointments for June Board of Regents Meeting**  [Appointments requiring Board of Regents approval](https://ap.washington.edu/ahr/academic-titles-ranks/academic-titles-requiring-board-of-regents-approval/) at the June Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
| Jun 1, 2026 | **Notify Clinical and Affiliate Faculty of Reappointment and Title Change Decisions** |
| Jun 1, 2026 | **Non-mandatory Faculty Promotion/Tenure Notifications** |
| Jun 1, 2026 | **Librarian Promotion Notifications**  Librarians who were successfully reviewed for promotion can expect to be notified of the outcome by June 1. Notifications sent by the Office for Academic Personnel & Faculty. |
| Jun 15, 2026 | **Return from Spring Quarter Sabbatical**  Process [Return Worker from Leave](https://isc.uw.edu/user-guides/loa_sabbatical/) in Workday to bring faculty back from Spring Quarter sabbatical. |
| Jun 16, 2026 | **Summer Quarter Sabbatical begins**  Ensure [leave is processed in Workday](https://isc.uw.edu/user-guides/loa_sabbatical/) for faculty approved for Summer Quarter sabbatical. |
| Jun 16, 2026 | **Complete Academic Reviews for 9-month Faculty**  [Academic reviews](https://ap.washington.edu/ahr/actions/academic-review/) for faculty with 9-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 16, 2026. |
| Jun 17, 2026 | **Submit Appointments for July 2025 Board of Regents Meeting**  [Appointments requiring Board of Regents approval](https://ap.washington.edu/ahr/academic-titles-ranks/academic-titles-requiring-board-of-regents-approval/) at the July Board meeting must processed in Workday and ready for review. Appointments should be approved by the Board before the appointment start date. |
| Jun 22, 2026 | **Close recruitments opened between January-June 2025**  Deadline to disposition applicants and [complete and close recruitments](https://ap.washington.edu/ahr/policies/recruitment/planning/) opened between January 1 and June 30, 2025. |
| Jun 30, 2026 | **Complete Academic Reviews for Senior Assistant Librarians**  [Academic reviews](https://ap.washington.edu/ahr/actions/academic-review/) for senior assistant librarians must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2026. |
| Jun 30, 2026 | **Complete Academic Reviews for 12-month Faculty**  [Academic reviews](https://ap.washington.edu/ahr/actions/academic-review/) for faculty with 12-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2026. |
| Aug 19, 2026 | **Submit Appointments for September Board of Regents Meeting**  [Appointments requiring Board of Regents approval](https://ap.washington.edu/ahr/academic-titles-ranks/academic-titles-requiring-board-of-regents-approval/) at the September Board meeting must processed in Workday and ready for review. Appointments should be approved by the Board before the appointment start date. |
| Oct 21, 2026 | **Submit Appointments for November Board of Regents Meeting**  [Appointments requiring Board of Regents approval](https://ap.washington.edu/ahr/academic-titles-ranks/academic-titles-requiring-board-of-regents-approval/) at the November Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |

View Full Due Date Calendar

## 2025-2026 Due Dates

×

| Date | Details |
| --- | --- |
| Sept 30, 2025 | **Last day to initiate promotion and tenure cases** |
| Oct 22, 2025 | **Submit Appointments for November 2025 Board of Regents Meeting** |
| Oct 31, 2025 | **Complete Census Impacting Workday Updates** |
| Dec 13, 2025 | **Return from Autumn Quarter Sabbatical** Process [Return Worker from Leave](https://isc.uw.edu/user-guides/loa_sabbatical/)in Workday to bring faculty back from Autumn Quarter sabbatical. |
| Dec 15, 2025 | **Submit Appointments for January Board of Regents Meeting** [Appointments requiring Board of Regents approval](https://ap.washington.edu/ahr/academic-titles-ranks/academic-titles-requiring-board-of-regents-approval/) at the January must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
| Dec 15, 2025 | **Winter Quarter Sabbatical begins** Ensure [leave is processed in Workday](https://isc.uw.edu/user-guides/loa_sabbatical/) for faculty approved for Winter Quarter sabbatical. |
| Dec 15, 2025 | **Notify 9-month Faculty of Reappointment Decision** Units must notify faculty with 9-month service periods, who **are not** in their first annual appointment, of the reappointment decision. See [Reappointments](https://ap.washington.edu/ahr/actions/reappointments/) for applicability and specific requirements. |
| Dec 15, 2025 | **Submit Mandatory Faculty Promotion/Tenure Records** Upload complete and accurate mandatory faculty promotion and/or tenure records for provost-level review. See [P&T Submission User Guide](https://ap.washington.edu/ahr/actions/promotions-tenure/promotion-and-tenure-submission-user-guide/) for details. |
| Dec 26, 2025 | **Notify 12-month Faculty of Reappointment Decision** Units must notify faculty with 12-month service periods of the reappointment decision. Does not apply to all 12-month faculty. See [Reappointments](https://ap.washington.edu/ahr/actions/reappointments/) for specific applicability and requirements. |
| Dec 31, 2025 | **Close recruitments opened between July-December 2023** Deadline to disposition applicants and [complete and close recruitments](https://ap.washington.edu/ahr/policies/recruitment/planning/) opened between July 1 and December 31, 2024. |
| Jan 10, 2026 | **Deadline to Apply for Sabbatical** Deadline to submit faculty and librarian applications for sabbaticals effective during the 2025-26 Academic Year. Upload complete and accurate sabbatical applications for provost-level review. See [Sabbaticals](https://ap.washington.edu/ahr/policies/sabbaticals/) for details. |
| Jan 16, 2026 | **Submit Early Non-mandatory Faculty Promotion/Tenure Records** |
| Jan 16, 2026 | **Submit ‘Winter’ Spreadsheets for Faculty Reappointments** Upload completed [‘Winter’ reappointment spreadsheets](https://ap.washington.edu/ahr/actions/reappointments/) for 9- and 12-month faculty to [APF SharePoint site](https://uwnetid.sharepoint.com/sites/oap_scc/Shared%20Documents/Forms/AllItems.aspx). |
| Feb 2, 2026 | **Submit Non-mandatory Faculty Promotion/Tenure Records** Upload complete and accurate non-mandatory faculty promotion and/or tenure records for provost-level review. See [P&T Submission User Guide](https://ap.washington.edu/ahr/actions/promotions-tenure/promotion-and-tenure-submission-user-guide/) for details. |
| Feb 18, 2026 | **Submit Appointments for March Board of Regents Meeting** [Appointments requiring Board of Regents approval](https://ap.washington.edu/ahr/academic-titles-ranks/academic-titles-requiring-board-of-regents-approval/) at the March  Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
| Mar 1, 2026 | **Submit H Visa Requests for Appointees Starting in July** Follow guidance on [How to Sponsor an H-1B Temporary Worker](https://ap.washington.edu/ahr/visas/admin-resources/h1b/sponsorship/) to support timely processing of H visa requests for appointees starting in July. |
| Mar 13, 2026 | **Notify 9-month Faculty in 1st Year of Appointment of Reappointment Decision** Units must notify faculty with 9-month service periods, who are in their first annual appointment, of the reappointment decision. See [Reappointments](https://ap.washington.edu/ahr/actions/reappointments/) for applicability and specific requirements. |
| Mar 14, 2026 | **Return from Winter Quarter Sabbatical** Process [Return Worker from Leave](https://isc.uw.edu/user-guides/loa_sabbatical/) in Workday to bring faculty back from Winter Quarter sabbatical. |
| Mar 14, 2026 | **Submit ‘Spring’ Spreadsheets for Faculty Reappointments and Title Changes** Upload completed [‘Spring’ reappointment spreadsheets](https://ap.washington.edu/ahr/actions/reappointments/) for 9- and 12-month faculty to [APF SharePoint site.](https://uwnetid.sharepoint.com/sites/oap_scc/Shared%20Documents/Forms/AllItems.aspx) |
| Mar 15, 2026 | **Spring Quarter Sabbatical begins** Ensure [leave is processed in Workday](https://isc.uw.edu/user-guides/loa_sabbatical/) for faculty approved for Spring Quarter sabbatical. |
| Mar 31, 2026 | **Notify 12-month Faculty in 1st Year of Appointment of Reappointment Decision** Units must notify select faculty with 12-month service periods, who are in their first annual appointment, of the reappointment decision. See [Reappointments](https://ap.washington.edu/ahr/actions/reappointments/) for applicability and specific requirements. |
| Mar 31, 2026 | **Mandatory Faculty Promotion/Tenure Notifications** Faculty who went through a mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by March 31. Notifications sent by the Office of Academic Personnel. |
| Apr 10, 2026 | **Submit Librarian Promotion Records** Upload complete and accurate librarian promotion records for provost-level review. |
| Apr 15, 2026 | **Submit Appointments for May Board of Regents Meeting** [Appointments requiring Board of Regents approval](https://ap.washington.edu/ahr/academic-titles-ranks/academic-titles-requiring-board-of-regents-approval/) at the May Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
| Apr 30, 2026 | **Early Non-mandatory Faculty Promotion/Tenure Notifications** |
| May 1, 2026 | **Submit H Visa Requests for Appointees Starting in September** Follow guidance on [How to Sponsor an H-1B Temporary Worker](https://ap.washington.edu/ahr/visas/admin-resources/h1b/sponsorship/) to support timely processing of H visa requests for appointees starting in September. |
| May 20, 2026 | **Submit Appointments for June Board of Regents Meeting** [Appointments requiring Board of Regents approval](https://ap.washington.edu/ahr/academic-titles-ranks/academic-titles-requiring-board-of-regents-approval/) at the June Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
| Jun 1, 2026 | **Non-mandatory Faculty Promotion/Tenure Notifications** |
| Jun 1, 2026 | **Librarian Promotion Notifications** Librarians who were successfully reviewed for promotion can expect to be notified of the outcome by June 1. Notifications sent by the Office for Academic Personnel & Faculty. |
| Jun 1, 2026 | **Notify Clinical and Affiliate Faculty of Reappointment and Title Change Decisions** |
| Jun 15, 2026 | **Return from Spring Quarter Sabbatical** Process [Return Worker from Leave](https://isc.uw.edu/user-guides/loa_sabbatical/) in Workday to bring faculty back from Spring Quarter sabbatical. |
| Jun 16, 2026 | **Summer Quarter Sabbatical begins** Ensure [leave is processed in Workday](https://isc.uw.edu/user-guides/loa_sabbatical/) for faculty approved for Summer Quarter sabbatical. |
| Jun 16, 2026 | **Complete Academic Reviews for 9-month Faculty** [Academic reviews](https://ap.washington.edu/ahr/actions/academic-review/) for faculty with 9-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 16, 2026. |
| Jun 17, 2026 | **Submit Appointments for July 2025 Board of Regents Meeting** [Appointments requiring Board of Regents approval](https://ap.washington.edu/ahr/academic-titles-ranks/academic-titles-requiring-board-of-regents-approval/) at the July Board meeting must processed in Workday and ready for review. Appointments should be approved by the Board before the appointment start date. |
| Jun 22, 2026 | **Close recruitments opened between January-June 2025** Deadline to disposition applicants and [complete and close recruitments](https://ap.washington.edu/ahr/policies/recruitment/planning/) opened between January 1 and June 30, 2025. |
| Jun 30, 2026 | **Complete Academic Reviews for Senior Assistant Librarians** [Academic reviews](https://ap.washington.edu/ahr/actions/academic-review/) for senior assistant librarians must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2026. |
| Jun 30, 2026 | **Complete Academic Reviews for 12-month Faculty** [Academic reviews](https://ap.washington.edu/ahr/actions/academic-review/) for faculty with 12-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2026. |
| Aug 19, 2026 | **Submit Appointments for September Board of Regents Meeting** [Appointments requiring Board of Regents approval](https://ap.washington.edu/ahr/academic-titles-ranks/academic-titles-requiring-board-of-regents-approval/) at the September Board meeting must processed in Workday and ready for review. Appointments should be approved by the Board before the appointment start date. |
| Oct 21, 2026 | **Submit Appointments for November Board of Regents Meeting** [Appointments requiring Board of Regents approval](https://ap.washington.edu/ahr/academic-titles-ranks/academic-titles-requiring-board-of-regents-approval/) at the November Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |