Administrative Services Support
Source: https://pharmacy.ucsd.edu/administration/administrative-services-support Parent: https://pharmacy.ucsd.edu/admissions/admissions-general-information
Approved Tasks and Menu of Services
- Course Support for Faculty
- provide curriculum support for a variety of courses
- utilize ExamSoft in assisting course Chairs with uploading assessment questions and formatting course assessments electronically
- assist with preparing and uploading course materials -- syllabi and other instruction-related materials -- via Canvas
- coordinate and reserve parking for guest lecturers, speakers, and volunteers
- order, maintain, distribute, and process reimbursements for instructional supplies
- Reimbursements for Faculty
- assist faculty and faculty's lab members with preparing expense reports for reimbursement or reconciling T&E card expenses
- process reimbursements for all other out-of-pocket expenses
- provide basic guidance to faculty and faculty's lab members on Procurement Card expense reporting (per University policy, Procurement Card purchases are to be reconciled by faculty/faculty's lab manager/member)
- School Committees Support
- taking attendance and minutes
- maintain committee listings
- School Operations Support (e.g., Commencement, etc.)
- coordinates program planning and collaboration with program/project staff
- provide high-level administrative assistance on various special projects that support the teaching, research and educational missions of SSPPS
- Associate Deans and Division/Department Chairs Support
- reimbursements
- calendaring/scheduling meetings
- taking attendance and notes in selected meetings
- preparing support letters (i.e., letters of recommendation)
- obtaining/providing signatures
- copying/printing/typing (transcribing from handwritten edits on documents)
- other administrator tasks as needed
Disclaimer: The information presented on this page is subject to change, and modifications to the listing of approved tasks and services will be communicated in a timely manner to all faculty and staff
Revised 8/1/2023