# Administrative Services Support

**Source**: https://pharmacy.ucsd.edu/administration/administrative-services-support
**Parent**: https://pharmacy.ucsd.edu/admissions/admissions-general-information

## Approved Tasks and Menu of Services

- Course Support for Faculty
  - provide curriculum support for a variety of courses
  - utilize ExamSoft in assisting course Chairs with uploading assessment questions and formatting course assessments electronically
  - assist with preparing and uploading course materials -- syllabi and other instruction-related materials -- via Canvas
  - coordinate and reserve parking for guest lecturers, speakers, and volunteers
  - order, maintain, distribute, and process reimbursements for instructional supplies
- Reimbursements for Faculty
  - assist faculty and faculty's lab members with preparing expense reports for reimbursement or reconciling T&E card expenses
  - process reimbursements for all other out-of-pocket expenses
  - provide basic guidance to faculty and faculty's lab members on Procurement Card expense reporting (per University policy, Procurement Card purchases are to be reconciled by faculty/faculty's lab manager/member)
- School Committees Support
  - taking attendance and minutes
  - maintain committee listings
- School Operations Support (e.g., Commencement, etc.)
  - coordinates program planning and collaboration with program/project staff
  - provide high-level administrative assistance on various special projects that support the teaching, research and educational missions of SSPPS
- Associate Deans and Division/Department Chairs Support
  - reimbursements
  - calendaring/scheduling meetings
  - taking attendance and notes in selected meetings
  - preparing support letters (i.e., letters of recommendation)
  - obtaining/providing signatures
  - copying/printing/typing (transcribing from handwritten edits on documents)
  - other administrator tasks as needed

*Disclaimer: The information presented on this page is subject to change, and modifications to the listing of approved tasks and services will be communicated in a timely manner to all faculty and staff*

Revised 8/1/2023